tds training guidetds training document brochure tab the majority of your tasks will live under the...
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![Page 1: TDS Training GuideTDS Training Document Brochure Tab The majority of your tasks will live under the Brochure tab. The program brochure is the detailed description and itinerary of](https://reader034.vdocuments.mx/reader034/viewer/2022043009/5f9e5209f897304cf84b9e05/html5/thumbnails/1.jpg)
StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
TerraDottaSystems(TDS)
TerraDottaSystemsisprogramandenrollmentmanagementsoftwarespecificallydesignedforstudyabroad.TDSenablesustocoordinateapplicationmaterialsandtheinformationgatheringprocessnecessaryforasuccessfulstudyabroadexperience.YoucanaccessTDSatsnc.studioabroad.com.Thistrainingwillallowyoutobecomefamiliarwithsomeoftheadministrativefunctionsofthesoftware,sothatyoucanreviewapplicantdetails,approveordenyapplications,andedityourprogrampage.CreatinganAccount
1. StudyAbroadwillgrantyoupermissionstoaccessTDS.2. Youwillreceiveanemailcontaininginstructionsforyoutosetupyouraccountandaccessyour
assignedapplicationsandprogrampage.3. Theemailinstructionswillleadyoutothefollowingpage:
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
4. YourusernameisyourSNCemailaddress.YouwillusetheTDStemporarypasswordtoinitiallylogin.
5. Followthewizardinstructionstosetupsecurityquestionsandcreateanewpassword.6. Youwillbedirectedtothehomescreen(AdminHome).7. FromtheAdminHome,youcanaccessthedrop-downnavigation,whichwilldirectyoutoeither
applicantinformation(Applicants)oryourprogrambrochurepage(Programs).
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
Applicants
Themajorityofyourtaskswillberelatedtotheapplicantadminfunctionality.Applicantsallowsyouto:
• Searchforapplicants• Viewapplicantdetails• Printandsaveapplications• Approveordenyapplicants• Emailapplicants
ApplicantSearch
IntheApplicantSearchscreen,youcansearchforaspecificapplicantbyname,bytheGlobalSeminartowhichtheyareapplying,orbyprogramterm.YouonlyhaveaccesstoapplicantsofyourGlobalSeminar,soleavingthefieldsblankandselecting“Search”for“Any”programtermwillreturnafulllistingofthosewhohaveappliedtoyourprogram(s).
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
ViewApplicants
Theapplicantsearchresultsscreenwillshowthestudentswhohaveappliedtoyourprogram,theircurrentapplicationstatus(pending,accepted,orcommitted),theprogramtowhichtheyhaveapplied,andstudyabroadterm.Toaccessastudent’sapplication,clickontheprogramnameinthesearchresults.Ifyourresultsshowmultipletermsorprograms,youcansortyourresultswiththe“Groupby”drop-downmenujustabovetheresultslisting.Fromtheapplicantsearchresultsscreen,youcanemailallapplicantsusingthe“Options”drop-downmenuonthisscreen.Simplyselect“Sendemail”tonavigatetothesystememailform.SaveSearchYoucanalsosaveanysearchqueryinTDSbyselecting“SaveSearch”atthebottomoftheresultsscreen.Thiswillsaveyoutimeifyouareconsistentlyaccessingthesameresults(e.g.applicantstoyourprogram).Enteranameforthequeryandselectsave.ThequerywillshowinyourAdminhomepageunder“SavedQuery.”
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
ApplicationOverviewClickonthestudent’sprogramnametoaccesstheirapplicationprofile.FromtheApplicationOverviewscreen,youcanviewstudents’progressastheycompletetheirapplication.Utilizethenavigationtabstoaccessspecificitemsofastudent’sapplication.
Theprimarytabsofastudent’sapplicationareQuestionnaires,Materials,andRecommendations.QuestionnairesandMaterialshousethemajorityoftheapplicationrequirements.TheRecommendationstabiswhereyouwillfindthestudents’recommendationforms.Tosavetimeandreviewastudent’sapplicationasoneconcisedocument,clickthe“PrintApplication”linkbelowthetabs.Thiswillallowyoutoprintorsavethestudent’sentireapplicationasaPDFdocument.
![Page 6: TDS Training GuideTDS Training Document Brochure Tab The majority of your tasks will live under the Brochure tab. The program brochure is the detailed description and itinerary of](https://reader034.vdocuments.mx/reader034/viewer/2022043009/5f9e5209f897304cf84b9e05/html5/thumbnails/6.jpg)
StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
QuestionnairesTab
Whenastudentfinishesaquestionnaireitem,thetitlewillboldandlinktothecompletedsubmission.TDSwillalsoshowthesubmissiondate.Clickonthetitleoftheitemyouwanttoreview(e.g.,“Essay”)toaccessthestudent’ssubmission.ClicktheprintericontoprintorsavethespecificitemasaPDFdocument.MaterialsTabTheMaterialstabshowsitemsreceivedbyStudyAbroad.Italsoshowsifastudenthascompletedatask.Tochangethestatusofamaterialsubmission,markasreceived,andthenclick“SaveAll>”.Note:MostoftheseitemswillbecompletedbythestudentorStudyAbroadstaff.
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
RecommendationsTabStudentsarerequiredtorequesttworecommendationsthroughTDS.AtleastonemustcomefromanSNCfacultymember.TDSwillgenerateanemailrequesttothestudent’sreferences.Therecommendationwillshowasreceivedonceastudent’sreferencehascompletedtheonlineform.Toviewit,clickonthereference’sname.ToprintorsavetherecommendationasaPDFdocument,clicktheprintericon.Note:The“PrintApplication”optionincludesthecompletedrecommendationsinthegeneratedPDFdocument.
StatusTabUnderStatus,youcanupdateastudent’sapplicationstatusfrom“Pending”to“Accepted”;“Rejected”;or“Waitlist”.Theseoptionsareavailablefromthe“Status”drop-downmenu.Click“Update>”tosavethestatuschange.Astudent’sapplicationdeadlinecanbeextendedintheStatussection.Chooseanewdateunder“Waiveuntil”tochangethestudent’sdeadline.Note:AnychangesshouldbefirstdiscussedwithStudyAbroadtoensurethatprogramandlogisticaldeadlinesarenotcompromised.
![Page 8: TDS Training GuideTDS Training Document Brochure Tab The majority of your tasks will live under the Brochure tab. The program brochure is the detailed description and itinerary of](https://reader034.vdocuments.mx/reader034/viewer/2022043009/5f9e5209f897304cf84b9e05/html5/thumbnails/8.jpg)
StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
AdditionalComponentsCommentsTabThecommentstaballowsyoutomakenotesregardingastudent’sapplication.Forexample,thismaybeusefulifyouhavealargenumberofapplicantsandneedtorankapplicationsaccordingly.Studentscannotviewcommentsthatareentered.
EmailTabTheemailtaballowsyoutoemailastudentdirectlyfromthesite.Thisishelpfulifyouneedtosendthemanyremindersregardingtheirapplication.
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
DocumentsTabUsethedocumentstabtoviewanyitemswhichhavebeenuploadedtothestudent’saccount(e.g.,transcript,passport).Youcanattachanynecessarydocumentsbyclicking“AttachNewDocumentToApplication.”Note:MostdocumentswillbeuploadedbyStudyAbroadstaff.
Programs
Theprogramadminfunctionalitywillallowyoutolocateandmakeminoreditstoyourprogrambrochurepage.UsetheProgramsdrop-downtab>ListAlltoaccessthesearchscreen.Youcanlocateyourprogrambysearchingforanypartoftheprogramname.
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
Toaccessyourprogramadmin,clickonthetitleofyourprogram.
Similartoapplicantadminview,theprogramadminviewisalsoorganizedwithnavigationtabs.
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StudyAbroad|CenterforInternationalEducationTDSTrainingDocument
BrochureTabThemajorityofyourtaskswillliveundertheBrochuretab.TheprogrambrochureisthedetaileddescriptionanditineraryofyourGlobalSeminar.Thisservesastheprimarymarketingtooltoinformandinspirestudents.
UsetheWYSIWYGeditor(WhatYouSeeIsWhatYouGet)tomakeanyminoredits.Click“Update>”tosaveanychanges.Note:PleasediscussanymajoreditstoyouritineraryorprogramdescriptionwithStudyAbroad.AdditionalComponentsStudyAbroadwillmanageallinformationsharedviatheremainingtabs.