TDCA DIALOGUE FACILITY

Bridging Phase 2015-2016 Guidelines & Criteria for Support

DIRCO, 11 NOVEMBER 2015

Prepared by: Kurt Morais| Nov 2015Letter of Contract N°2015/365260

Purpose of the presentation

The main purpose of this presentation is to:

•present the eligibility criteria for direct support;

•elaborate on the process of accessing support;

•explain the procurement procedure; and

•Outline reporting requirements during implementation.

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Eligibility Criteria- Applicants

• Public institutions and institutions not exclusively governmental in nature, incl. academia, media and other non-state actors and CSOs, where:

• institutions must apply in partnership with gov depts; and• the gov dept is the lead institution.

• Eligible applicants must meet above criteria, whether from SA or Europe.

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Eligibility Criteria- DialogueAreas of support- the TDCA and/or Strategic Partnership Joint Action Plan (JAP) for:

• STEs- (TA or researchers) to prepare papers;• Meetings, workshops & conferences;• Study tours; and• Capacity building.

Support funding small scale projects that are:

• less than 12 months; • ready for implementation; and • demonstrate they will lead to dialogue and cooperation.

Should have clearly identified objectives, results, defined timeframe and budget. 4

Ineligible projects Ineligible projects include those looking to fund:

•Individual sponsorship;•Scholarships for studies or training courses;•Improvement of infrastructure and facilities;•Projects covered by existing funding with the EC or EU Member States;•Salaries; and•The core responsibility of the organisations applying for funding.

If there is any uncertainty whether a project is ineligible please contact the PMU

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Eligible costs and budget• Total programme budget €1,000,000 (approx. R15m)-

Individual projects access to max of €150,000 (approx. R2.2m)

• Only costs defined in guidelines may be covered- Support under the Facility covers all the costs of the intended project.

• The budget in a proposal viewed as cost estimate and ceiling for eligible costs.

• Projects must be costed in both ZAR and Euros excl VAT. 6

What are eligible costs?

Eligible costs are:

• STE fees (not salary costs);• per diems;• travel; and • other costs: Publications, studies, research, purchase of

data, translation services, facilitation services, evaluation studies, costs of conferences and seminars.

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What are ineligible costs?Ineligible costs include:

•debts;•interest owed;•items already funded;•purchase of assets- land or buildings, etc;•currency exchange losses;•taxes, including VAT; and•salaries.

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Eligibility

Q & A

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Process of accessing funds• The process for accessing funds starts with the call for projects-

info will be made available through the EUD, DIRCO and the PMU Office

• Call for projects has a deadline

• Project proposals have a set framework as per the Guidelines and Criteria- see Annex 1

• Successful projects- focused clear purpose and activities

• Avoid broad, open-ended projects 10

Process of accessing funds – Proposal format- Annex 1

Proposals will be no more than 6 pages and include:

•Summary of the project•Motivation – relevance to TDCA, SP JAP, NDP•Target group (who’s the applicant & the partner & broader beneficiaries?)•Project topic and purpose•Focal areas of the project proposal - (Legislation, good practice)•Support requested (TA, study tour, workshop)•Methodology (who does what and when?)•Indicative cost and duration (max. avail per project €150,000 (R2.2m) over 1 year)

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Process of accessing funds-Roles

• The PMU - advisory role - purely administrative role

• Project proposals submitted to the PMU with cover letter from AO (DG) confirming policy alignment in respect of the remit of the applicant organisation and (where appropriate) their partner(s).

• Project will be presented to PSC by applicant

• PSC considers application using Annex III (Criteria for Evaluation and Selection)

• Once approved by the PSC, the PMU will support the successful applicant in finalising project dossier.

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Process of accessing funds- Criteria for evaluation and selection

The PSC will consider:

• Criteria in the guidelines;• alignment to the objectives of TDCA & /or SP JAP & to SA’s

NDP• available budget and merits of competing proposals;• fairness in distribution of funds to all policy dialogue areas;

and• effective use of previous funding allocations (where

applicable).

NB. Use Annex III in preparing your project proposal13

Process for accessing the funds

Q & A

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Procurement procedure• Whether applicant wants to procure STE or conference and

workshops are to be organised, or study tour it will be contracted through framework contract database consider

• However, STEs or contracted companies that are identified will be managed by the applicant on technical issues, while the Delegation, supported by the PMU, will undertake the necessary contract management.

• Requires clear ToR- stating what, how, where, when and estimated cost.

• Once ToR is completed procurement will take 1-2 months 15

Procurement

Q & A

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Reporting during implementation• Applicant will be responsible for reporting on the implementation

of the project. Frequency of reporting will be determined by the PSC

Report format Annex IV of Guideline & Criteria, includes:

1. Background

2. Summary and Overview

3. Key Project Outputs/Outcomes

4. Planned Activities

5. Risk/challenges

6. Lessons Learnt 17

Reporting

Q & A

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PMU CONTACT DETAILS

• Kurt Morais• 083 556 1690• kurtmorais@gmail.com

• Ngoni Chipato• 072 911 9898• ngonichipato@yahoo.com

Thank you for your attention!