tbhs invitational director email packet

7/25/2019 TBHS Invitational Director Email Packet

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Table of Contents

Driving Directions ............................................................................. 3

Bus Parking, Loading, and Unloading Information ..................... 4

Hosts and Homerooms ................................................................... 5

Homeroom Assignments and Student Hosts ............................... 6

Rules of Participation ...................................................................... 7

Director Schedule ............................................................................ 8

Performance Schedule .................................................................. 9

Judges ............................................................................................. 10

Awards ............................................................................................ 11

Food Menu ..................................................................................... 12

******Please fill out, scan, and return the following pages to

[email protected] all necessary signatures and

information:

Invitational Meal Order Form (if pre-ordering) .......................... 13

Stage Setup and Equipment ....................................................... 14

Damage Disclaimer ...................................................................... 15

Acknowledgement of License and Release

and Indemnity Agreement .......................................................... 16

Additional questions?

Contact Andrew Drinkall at:[email protected]

School: (636) 462-5149

Cell: (636) 399-1909
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Driving Directions to TBHS Invitational

From the SOUTH:

o Hwy 61 north to Old Cap Au Gris Rd. exit. Turn right onto Old Cap

Au Gris and the high school will be on your right.

From the WEST:

o Hwy 47 east into Troy. Once within the Troy city limits, turn right on

Lincoln Drive and follow until the intersection at the top of the hill of

Lincoln and Old Cap Au Gris. This intersection is a 4-way stop. Turn

left and follow Old Cap Au Gris onto the overpass and to the high

school which will be on your right.

From the NORTH:

o Hwy 61 south to Hwy 47 exit. Turn right onto Hwy 47 (you will pass a

Toco Bell and a Hardees). Turn left atLincoln Drive (the first

stoplight) and follow Lincoln until it intersects with Old Cap Au Gris.Turn left and follow Old Cap Au Gris onto the overpass and to the

high school which will be on your right.

From the EAST:

o If coming from the greater St. Louis area, take 40 west or 70 west to

Hwy 61 north to the Old Cap Au Gris exit. Turn right on Old Cap Au

Gris and the high school will be on your right.

There are many other hotels in surrounding areas. These two are within a 5

minute drive. Hotels in Wentzville, MO will be about a 10-15 minute drive.

Hotels in Troy, MO:

Super 828 Turnbull TrailTroy, MO 63379

(636) 528-6888

Luxury Inn & Suites

107 King Drive

Troy, MO 63379

(636) 528-0080


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Bus Parking, Loading, and Unloading Information

All buses will unload in the circle drive in front of the high school.

Please have your students remain on the bus until our Host Parent arrives

to stamp the hands of all singer/dancers, crew, band, and director(s).

Our Host Parent will give each director a packet with any updates,

schedule changes, your homeroom assignments, and four (4) free

admission wristbands. These wristbands are for free admittance to the

competition and are to be distributed at the discretion of each director

(i.e. accompanist, choreographer, make-up Mom, drew Dad, etc.)

All other supporters will be directed to the Admissions Table to pay for

entrance into the competition. NO exceptions will be made to this policy.

Thanks!

All equipment will be unloaded through the front doors of the school.

There will be areas on either side of the stage for set storage. The stage

will be set up lengthwise in the gym.

There will be an area divided off in the back of the Commons for larger

set pieces. Bring your equipment and sets down the right side of the

Commons to the pre-set area. Pre-set pieces may be in place for one (1)

hour before and one (1) hour after your performance and then must bereturned to your trailer/truck via the front entrance.

Please contact Andrew Drinkall at (636) 399-1909 prior to our arrival if your

backdrop, etc. is large to make arrangements ahead of time.

All instruments, props, costumes, etc. should remain in your homeroom(s)

or your designated area until your performance.

Please CLEAR the backstage area at the end of your performance as

backstage space is at a premium. Thanks!

ALL buses need to park in the lot which is the furthest EAST. A Host Parent

will be on hand to speak with the bus drivers to give specific information.

No vehicles may remain in the circle drive after unloading.


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Hosts and Homerooms

Each group will have student hosts which the directors will meet with upon

arrival at TBHS. Your host is there to take you to your homeroom, guide

you through the building, monitor the room, pass on updates, and answerany questions you may have.

Homerooms will be monitored by TBHS faculty and staff workers. Rooms

will be LOCKED when not in use. Only students accompanied by an adult

will be allowed to enter the homeroom during times when the group is not

using their homeroom for performance preparation.

TBHS assumes no responsibility for lost, stolen, or damaged items.

Please treat your homeroom with care. Damage to any school property

will result in disqualification for the school. Our homerooms are classrooms

that teachers will use on the following Monday.

There will be a Directors Lounge available for directors, bus drivers, etc.

throughout the day with food and drinks available. No students are

permitted.

There will be a Stage Manager as well as a Warm-Up Room Monitor to

assure smooth transition from warm-up through performance.

Please encourage your students to support ALL of their fellow competitorsby watching their performances in the gym. Cheer loud!


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Homeroom Assignments

Hannibal River City Revue...................................................... 213

Parkway Central Pizzazz.......................................................... 215

Marquette Center Stage........................................................ 216

Rock Bridge City Lights............................................................ 217

Rock Bridge Satin N Lace....................................................... 219

Crete Monee Cavaliers.......................................................... 222

Crete Monee Faces................................................................ 224

Warrensburg Soundwave....................................................... 223

Warrensburg Prism................................................................... 225

Davenport West West Connection....................................... 311

Davenport West This Just In!................................................... 313

Jefferson City J-City Riot......................................................... 317

St. Joseph Central CHS Encore.............................................. 321

OFallon Great Expectations................................................. 320

OFallon Innovations............................................................... 322

The Holding Room will be downstairs in the TBHS Choir room. There are

mirrors in this room for last minute hair and make-up touch ups if

necessary.

The Warm-Up Room is located next to the choir room in the TBHS Band

Room. Music stands and a piano will be provided.

The Solo Competition is in the Library on the upper floor. The solo

competition warm-up room is located in room 316

The Directors Lounge for both directors and bus drivers which will be open

all during the competition located in room 207

Troy Homerooms

TMS Tonali-T............................................................................... 323

TBHS Express.............................................................................. 326TBHS Soundwave..................................................................... 328


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Rules of Participation

School classification is based on total student enrollment as defined by

MSHSAA guidelines:

o

Class 1A (127 and below)o Class 2A (128-269)

o Class 3A (270-603)

o Class 4A (604-1,237)

o Class 5A (1,238 and above)

All singer/dancers must be students currently enrolled at the participating

school.

To be eligible for the Outstanding Band caption award, combo members

must be students, with the exception of 1 adult. Each group has a total time limit of 25 minutes which includes set up, tear

down, and performance. Please plan accordingly.

Vandalism of any kind will result in disqualification

Scores need not be supplied for judges.

Pre-recorded audio accompaniment is NOT allowed. All

accompaniment must be live and any instrument may be used.

Out of professional courtesy to all of the choreographers, directors, and

arrangers, the recording of performances by audience members is NOT

permitted


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Director Schedule

School/GroupMeetHost

HoldingRoom

Warm-Up To Stage PerformanceVideo

Critique

Crete-Monee Faces 7:05 7:15 7:30 7:55 8:00 8:30

OFallon Innovations 7:35 7:45 8:00 8:25 8:30 9:00

Warrensburg Prism 8:05 8:15 8:30 8:55 9:00 9:30

Rock Bridge Satin N Lace 8:35 8:45 9:00 9:25 9:30 10:00

Davenport West This Just In! 9:05 9:15 9:30 9:55 10:00 10:30

TMS Tonali-T(Exhibition) 9:35 9:45 10:00 10:25 10:30 NoneLunch Break 11-12:30pm

Warrensburg Soundwave 11:35 11:45 Noon 12:25 12:30 1:00

Hannibal River City Revue 12:05 12:15 12:30 12:55 1:00 1:30

Crete Monee Cavaliers 12:35 12:45 1:00 1:25 1:30 2:00

Davenport West West Connection 1:05 1:15 1:30 1:55 2:00 2:30

St. Joseph CentralCHS Encore 1:35 1:45 2:00 2:25 2:30 3:00

OFallon Great Expectations 2:05 2:15 2:30 2:55 3:00 3:30

Jefferson City J-City Riot 2:35 2:45 3:00 3:25 3:30 4:00

Parkway Central Pizzazz 3:05 3:15 3:30 3:55 4:00 4:30

Marquette Center Stage 3:35 3:45 4:00 4:25 4:30 5:00

Rock Bridge City Lights 4:05 4:15 4:30 4:55 5:00 5:30

TBHS Soundwave(Exhibition) 4:35 4:45 5:00 5:25 5:30 None

Daytime Awards 6:00pm

Solo Competition Female Winner Warm-up at own leisure 7:00 7:10 NoneSolo Competition Male Winner 7:05 7:15 None

Finalist #1 6:35 6:45 7:00 7:25 7:30 None

Finalist #2 7:05 7:15 7:30 7:55 8:00 None

Finalist #3 7:35 7:45 8:00 8:25 8:30 None

Finalist #4 8:05 8:15 8:30 8:55 9:00 None

Finalist #5 8:35 8:45 9:00 9:25 9:30 None

Finalist #6 9:05 9:15 9:30 9:55 10:00 None

TBHS Express (Exhibition) 9:35 9:45 10:00 10:25 10:30 None

Final Awards 11:00pm

Finals Unisex Prep 4A Div 5A Div Solo Exhibition


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Performance Schedule

Unisex Division:Crete-Monee Faces........................................................ 8:00amOFallon Innovations....................................................... 8:30am

Warrensburg Prism........................................................... 9:00amRock Bridge Satin N Lace............................................... 9:30am

Prep Division:Davenport West This Just In!........................................ 10:00am

TMS Tonali-T (Exhibition)................................................ 10:30am

LUNCH BREAK

Open Class Mixed Division:

Warrensburg Soundwave (4A).................................... 12:30pmHannibal River City Revue (4A)..................................... 1:00pmCrete-Monee Cavaliers (5A)......................................... 1:30pm

Davenport West West Connection (5A)..................... 2:00pmSt. Joseph Central High School CHS Encore (5A)...... 2:30pmOFallon Great Expectations (5A)................................ 3:00pmJefferson City J-City Riot (5A)........................................ 3:30pmParkway Central Pizzazz (5A)........................................ 4:00pmMarquette Center Stage (5A)....................................... 4:30pmRock Bridge City Lights (5A).......................................... 5:00pm

TBHS Soundwave (Exhibition)........................................ 5:30pm

Daytime Awards ................................................................6:00pm

DINNER BREAK

Finals:Solo Competition Female Winner .................................... 7:10pm

Solo Competition Male Winner ......................................... 7:15pmFinalist #1 .............................................................................. 7:30pm

Finalist #2 .............................................................................. 8:00pmFinalist #3 .............................................................................. 8:30pm

Finalist #4 .............................................................................. 9:00pmFinalist #5 .............................................................................. 9:30pmFinalist #6 ............................................................................ 10:00pm

TBHS Express (Exhibition)............................................... 10:30pm

Final Awards .....................................................................11:00pm


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Judges

We are very pleased to share this panel

of highly talented and experiencedprofessionals with you and your students

this year!

Allen Chapman

Verda Slinkard

Anne Chapman

Mike Engelhardt


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Awards

All awards ceremonies will be held in the gymnasium.

Presentation of Class Awards and Outstanding Male & Female Soloists will

follow the completion of the daytime performances (after TBHSSoundwave exhibition performance).

The top SIX scoring groups, regardless of class or division, will compete in

the evening Finals Competition.

Finals will be judged by all judges, including the Critique and Solo

Competition judges, using the score sheet.

Performance order for Finals will be determined by the directors drawing

names following the Class Awards ceremony.

Presentation of the Outstanding Band, Outstanding Vocals, Outstanding

Choreography, and the Championship trophies will follow the completion

of the Finals (after TBHS Express exhibition performance).


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TBHS SHOW CHOIR INVITATIONAL MENU

Breakfast

Donut ...................................................................................................................... $1.00

Large Muffin .......................................................................................................... $1.75Wafflewich (egg, ham, & cheese) ................................................................... $3.00

Entre Choices

***Make a Combo (baked potato & salad) for $3.00 extra!

BBQ Pork Steak ..................................................................................................... $5.00

Bratwurst ................................................................................................................ $3.00

Hamburger ............................................................................................................ $3.50

Cheeseburger ....................................................................................................... $4.00

Hot Dog .................................................................................................................. $2.00

Lunch & Dinner

Chicken Nuggets (6) ............................................................................................ $4.00

Pizza Slice (pepperoni, sausage, cheese) ....................................................... $3.00

Super Nachos (meat, sour cream, salsa, peppers, olives) ............................ $4.75

Toasted Ravioli (6) ................................................................................................ $3.00

Snacks & Side Items

Baked Potato (butter & sour cream) ................................................................ $2.00

Bosco Sticks w/Sauce (2) .................................................................................... $2.50

Chips ....................................................................................................................... $1.50Fruit (orange, apple, banana) ........................................................................... $0.75

Nachos (cheese) .................................................................................................. $2.50

French Fries ............................................................................................................ $2.00

Cheese Fries .......................................................................................................... $2.50

Drinks

Fruit Juice ............................................................................................................... $1.50

Milk .......................................................................................................................... $0.75

Water/Soda visit Soda Stand

Extras

Nacho Toppings ................................................................................................... $0.50

Cheese ................................................................................................................... $0.50

Ranch Cup ............................................................................................................ $0.25

BBQ Cup ................................................................................................................ $0.25


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INVITATIONAL MEAL ORDER FORMPhone Orders During Event Call: 22801

For Pre-Order scan and send to:

[email protected]

Name:_______________________________________ Time Preferred:_____________________

Work Area or Homeroom: _________________________________________________________

Money Given to Runner: $______________________________Change: $___________________

ITEM PRICE QUANTITY PRICE

Baked Potato (Butter / Sour Cream) $2.00Bosco Sticks (2) $2.50

Buffalo Chicken Wrap or Sandwich $4.00

Cheese Fries $2.50

Chicken Nuggets $4.00

Chips (Ruffles, Cheetos, Doritos, Fritos,BBQ)

$1.50

Fruit (Apple, Banana, Orange) $0.75

French Fries $2.00

Nachos $2.50

Pizza, per slice (Cheese, Pep,

Sausage)

$3.00

Super Nachos $4.50

Toasted Ravioli $3.00

Extra Toppings: Cheese, Sour Cream,etc

$0.50

Ranch Dressing or BBQ Sauce Cup $0.25

With Salad & BakedPotato

Hot Dog $2.00 $5.00

Bratwurst $3.00 $6.00

Hamburger $3.50 $6.50

Cheeseburger $4.00 $7.00Pork Steak $5.00 $8.00

TOTAL $

For pre-ordering meals for your whole group!
mailto:[email protected]:[email protected]:[email protected]


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Stage Set-up and EquipmentWe offer:

1 Yamaha acoustic upright piano

1 drum set with cymbals

5 corded vocal quality mics 3 vocal handheld crodless mics

Stage Monitor System with piano

monitor

Plenty of electric outlets for amps,

guitars, etc.

Stage Right deckso (4) 4x8x8

o (4) 4x8x16

o (4) 4x8x24

o (4) 4x8x32

School and Group Name:

Please indicate how you would like our stage crew to set the stage for you (stage not drawn to exact

scale)

If you do not need the 4throw of risers, cross it off. If you are using OUR acoustic piano, please markwhere you would like to place it using a P. If you are using OUR drum set, please mark where you

would like to place it using a D. Please mark where you would like our three (3) cordless microphones

to be placed with an M.

Speakers Speakers

S

airs

Stairs

RAMP

Piano Monitor

48

10

14

40

32 hi h

Risers

Sta e

Curtain/

Change

Space

Curtain/

Change

Space

AUDIENCE AUDIENCE


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Damage Disclaimer

Troy Buchanan High School and Encore Choral Booster members cannot be held

responsible for lost or stolen articles including, but not limited to instruments,

equipment, or other personal property. All participants are encouraged to exerciseproper care in securing all personal property. Only properly authorized persons

will be allowed to enter the homerooms at any time during the event. Only those

participants accompanied by directors or adult chaperones will be allowed to enter

the homeroom during times when the group is not using the homerooms for

performance preparation. Damage to the homeroom or the Troy Buchanan High

School equipment will be billed to the choir occupying the room in which damage

occurs. Directors and adult chaperones are urged to advise all participants of the

consequences of the damage to or the destruction of Troy Buchanan High School

property.

Andrew Drinkall & Aaron Zart

Directors of Vocal Music

Dr. Jerry Raines

High School Principal

I have read the Damage Disclaimer and understand that our group will be held

responsible for any damage incurred.

Directors Signature

School

Date


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ACKNOWLEDGEMENT OF LICENSE AND RELEASE AND INDEMNITY

AGREEMENT

Lincoln County R-III School District and its employees follow the laws of the United States of

America governing music licensing and copyrights. As such, we have secured the proper

BMI/ASCAP licenses to keep us compliant with current laws and ensure that we continue to createa fun, memorable and safe experience for all involved. Lincoln County R-III School District and

its employees assume that you, the performing group, has secured or will secure all necessary legal

permissions, licensing, and rights to arrange and perform your musical, literary, dramatic, and

artistic arrangements. Lincoln County R-III School District and its employees are not responsible

for verifying this information and leaves the securing of this up to the performing group.

By signing this release, you warrant that you have the legal right to use your musical and artistic

arrangements and acknowledge: that you assume full responsibility for securing music

licensing/performing rights and complying with the laws of the United States of America; that if

any legal action is taken against you or your program for not securing said musiclicensing/performing rights that you are solely responsible for the resolution of such legal action;

and that you release Lincoln County R-III School District and its employees from any

responsibility to notify you of the necessary steps for obtaining the legal right to musical

arrangements or as it pertains to your duty to be compliant with the laws of the United States of

America; and you hereby indemnify Lincoln County R-III School District and its employees from

any and all legal action that may be taken against those entities as a result of your failure to obtain

the legal rights to any musical arrangements or other intellectual property utilized by you in

connection with your performance, including any legal fees and costs incurred due to your failure

to obtain such rights.

(Signature) (Date)

(Printed Name)

tbhs invitational director email packet

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