taxpaid cigarette wholesale dealer’s report (cwd)
TRANSCRIPT
Taxpaid Cigarette Wholesale Dealer’s Report(CWD)
Log into EDS using your Email Address/User Id and Password.
If you have forgotten your password, click on the Forgot Password? link.
Logging into EDS
After logging into EDS with the username and password, the Home screen will load showing a link to file a new Taxpaid CWD report. Click on the link under File a New Report.
Filing a New Report
The General Information tab will auto populate based upon the information provided during the registration process. Red asterisks denote required fields. A Reporting Period month and year must be selected. A selection from the Amended? drop down box is also required, but defaults to “No”. Only if the report gets amended and resubmitted, should “Yes” be selected from the drop down box. Add the Report Submitted By name, which is the person who has verified the submitted the information. The Email Address is that of the person entering the report. The Filer Email address is optional.
Filing out the General Information Tab
Once the required fields are satisfied, save the report. To do this click on the Pack Summary tab.
An example of a report with complete General Information. Note: The From and Through dates are optional as are the Phone No. and Filer Email fields.
Saving the Report
On the Pack Summary Page click onthe Continue to Review & Confirmbutton at the bottom of the page.
On the Review & Confirm page clickon the Save button.
You must receive this page as a confirmation of a successful reportsave or submission.
Confirmation Page
Accessing a Saved Report
There are several options to reopen a saved report by either selecting Home, My Reports or Search. If the Search option is used, click the drop down boxes for Search For, Month and Year. The Form Name is optional and not necessary if the other information is known. Click on the Search button at the bottom of the screen.Any existing saved report will be found at the bottom of the screen. Select the correct link under View Report and continue entering transactions.
Helpful Hints
If you are keying in a large amount of data, save often.
This helps guard against data loss and is considered a “best practice”.
TIP: If you are going to pause the report activity for more than ten minutes, save the report and close out of EDS altogether.
To resume your report, log back in and open the report from the Saved
Work link.
Report Detail
Filling Out the Report
From the General Information page, click on the Report Detail tab.
Transaction Type Overview
Purchased from Florida Wholesalers- A purchase from a licensed Florida entity
Sales to Florida Wholesaler- A sale to a licensed Florida entity
Returns from Florida Wholesalers-return of product sold to a licensed distributor
Other in and/or Other out-These should be used for any transaction thatfalls outside of the normal transaction types and should be approved by your ABTdistrict office.
Note: If you are having difficulty looking up or finding a permit/license number within EDS, please consult the webpage at the link below.
http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
Assistance can also be provided through the EDS support mailbox.
License Filtering
• Cigarette Wholesale Dealer• Retail Tobacco Products Dealer
Changes have been made within EDS.
The system now filters licenses to only allow those that should be associated with a specific reports. If submission of a different type of license or an expired license is attempted, EDS will reject it and return an error message, “No matching record found for this License Name!”
For the Taxpaid Cigarette Wholesaler’s Report only the following license types will be allowed based upon the type of transaction:
Transaction Filtering
After a license has been selected for a product transaction, the transaction type control will be changed to indicate which transactions are allowed for the license selected.
The items in white and do not have an “x” are allowable transaction types. The items that have an “x” and are highlighted yellow indicate the transaction type is not allowed for the license selected. If the user selects an invalid transaction type, they will see the above validation error message.
This functionality is supported in modern browsers and will work in Chrome, Firefox, and Internet Explorer. However, Internet Explorer version 8 has been tested and works if the document mode is set to version 8. If the browser does not support the new changes, the new validation will not happen until the data is submitted to the web server.
All of these transactions require a Florida license/permit number with the exception Other In, Other Out.
The Transaction Type pull down menu contains the type of transactionsthat can be recorded on the Report Detail page. All of these requirea Florida license/permit number with the exception of Other In andOther Out.
Report Detail Overview
Select pack size type from the Pack Size pull down menu.
You may only select pack sizes of 20 or 25. The pack size of10 is no longer allowed per statute.
Pack Size
Multiple Lookup Results
In the event of multiple returns from using the Lookup feature, a popup window will appear with possible options based upon the search criteria. Select the appropriate row and the fields on the Detail tab will populate with the licensee’s information. The Valid Until column will only return a status of “Active” or an expired date value. An expired date in this column means that the actual license expired two months prior to that date and can no longer be used in EDS. If a transaction occurred within that two month time frame, contact EDS Support at [email protected].
The columns can now be sorted using the triangles in the column headers, but the default sort is by business name. The triangle of a sorted column will appear grey and only one column can be sorted at a time. An arrow pointing down shows a sort in descending order. A upward arrow represents an ascending order sort.
Multiple Lookup Results - Continued
Search Within Results allows the user to filter the search results locally. The filter functionality will hide rows that do not match the filter criteria. The filter will match across any column value.
If the user does not see the needed license, select Cancel and contact the EDS Help Desk at [email protected]. Supply the name and address of the business if possible.
No Results Using the Lookup Feature
If an invalid or unrecognized license number is entered, a red error message displays, “Invalid License # for this report!” or “No matching record found for this License Number!”.
A licensee’s name and/or their license number can be verified by navigating to the list of beverage distributors on the Division’s site.http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
If a user is planning on filing via file transfer protocol (FTP), instructions can be found at the following uniform resource locator (URL):http://www.myfloridalicense.com/dbpr/abt/eds/batch-upload-instructions.html
If a license/permit number cannot be located by using the Lookup feature please contact EDS support via email for assistance.
You may also research licenses/permits by following this link:http://www.myfloridalicense.com/dbpr/abt/auditing/ABTLicensesandPermits.html
Helpful Hints
If you are keying in a large amount of data, save often.
This helps guard against data loss and is considered a “best practice”.
TIP: If you are going to pause the report activity for more than ten minutes, save the report and close out of EDS altogether.
To resume your report, log back in and open the report from the Saved
Work link.
County Sales/Returns
Use the Transaction Type pull down menu to select Sold in County orReturned from County.
Transaction Options
Select from the County drop down menu.
County Options
Enter the amount being sold or returned in the Quantity field.
Click on the Add Transaction button.
Quantity
This screen shot shows a successfully recorded county sales transaction.
Successful Transaction
Pack Summary
The Pack Summary page is where inventory will be recorded.Enter in the balance on hand and the actual inventory for eachpack size. Once complete click on the Continue to Review &Confirm button.
The Review &Confirm page will show the pack summary totals. You must save the report one more time prior to submitting.
This is the Confirmation page. You must receive this page for your submission to have been successful.
If you have not received this confirmation page, contact EDS support.
Technical Support
[email protected] EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.