tarmin lowering capex and opex

Active Archival, ILM, CAS and Intelligent Storage Software

Lowering CAPEX and OPEX with

Enhanced Storage Management

August/September 2009

© 2008-2009 Tarmin™ Technologies

August 2009 CONFIDENTIAL

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NexStor Overview

• Founded in 2004

• One of the UK largest independent storage integrator

• Clients include Norwich Union, University Manchester ,

Oxford University, Devon County Council, Deutsche

Bank, Wedlake Bell

• Proven record of driving down costs associated with

information ownership

• Enterprise Archiving , disaster recovery backup and

restore and centralised storage are key competencies.

• ISO Accredited 2009

• All storage consultants SNIA accredited



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Why we are here today

• Customers are experiencing a series of specific business challenges around management and retention of data

• The focus of this session is helping companies understand the challenges of managing data and how Tarmin’s GridBank™ can help solve the problem



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The “Challenge”

• “Storage demands are increasing rapidly due to increased

regulation, business requirements and user waste”

• IT budgets are being reduced in response to current

economic conditions

• Archive data accessibility demands are increasing

• Key business technologies are changing the nature of data

management



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“ILM is the solution”

• ILM or Information Lifecycle Management is a systematic

classification of data and management of said data based

on its business value

• Traditional ILM solutions realize ROIs through tiering

storage

• A diverse selection of ILM hardware and software solutions

exist.



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“ILM is the problem”

• ILM Solutions are difficult to implement and the value is

heavily dependent on execution.

• Traditional ILM products share the following challenges

– Point solution

– Vendor specific solution

– High risk in the event of obsolescence

– High initial capital expenditure required



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“ILM is the problem”

• Single point solutions or vendor specific solutions risk leaving your organization locked in.

• High entry point makes adding ILM strategies difficult

• Most ILM solutions require several modules just to perform basic functionality

• Scale poorly, resulting in the need for accurate initial scoping



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GridBank Active Archiving

• Innovative Grid-based architecture, allows for simplified deployment and expansion

• Flexible entry price point allows a GridBank solution to be deployed at departmental level and scaled to the enterprise

• Simplified licensing and pricing model where all infrastructure services are included in the capacity license

• Traditional on-site deployment

• STorage as a Service (STaaS)



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The Problem:

Incredible Data Growth

• Unmanaged Data

– Billions and billions of

files

– TB’s to PB’s to EB’s of

storage

– Hundreds of file formats

– Capacity needs

growing >50% per year

• Impact

– Tremendous cost

burden

– IT operational

inefficiency

– Corporate risk

Structured

(database apps)

Unstructured and

Semi structured

(files and emails)

SAP

Oracle Siebel

ERP CRM

Financials

Custom

User Home Directories

Disk based Backups Reference Data Archives

Email .pst & Attachments Compliance Archives

Proposals & Forms

Contracts Database dumps

Price Quotes

Invoices

CAD files Seismic files

Engineering docs

Checks

Audio & Video X-rays

Manual Marketing docs



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Yet, Budgets are Tight

“US IT

Jobs Fall” January 2009

“IT budget ‘09:

Spending down” January 2009

“Economic Downturn

Hits Storage

Spending ” December 2008

“Storage budgets

shrink as

capacity grows” January 2009

“Predictions: IT

Spending Slashed” December 2008

“Recession puts

knife to

IT budgets” March 2009



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The Solution: Active Archival

• Optimise storage OPEX and CAPEX

– Reduces cost per TB and delivers real storage TCO

– Enables the migration of data to low cost secondary storage and cloud storage environments

– “Pay as you grow” pricing model

– Use of low cost, heterogeneous server and storage platforms

• Low cost secondary storage saves 4X – 7X per TB than high storage

performance storage (depending upon vendor)

• Eliminates vendor lock-in and allows “over-time” vendor selection flexibility

• Military strength data security

– Ability to recover critical content

– Data protection – security, role-based access, and encryption built in

– Data validation – constant monitoring and repair to insure data is always good and accessible

• Comprehensive E-discovery, search, and retrieval



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• Reduces the cost of business risk

– Data is always online

– Compliance, regulatory, and governance coverage

– Search and e-discovery

• Policy-based management

– Completely automated storage management solution

– Includes policies for ingestion, migration, data disposition, replication, retention, and much more!!

• Provides a Greener overall storage environment

– Reduces cooling and power requirements of secondary storage

– Reduces cost, carbon footprint and floorspace

• Reduces backup costs, shortens backup windows, and improves

storage and server performance

• Secure transparent user access



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• Active Archival is not just about compliance…



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Best Practice #1:

Analyze Business Requirements

• OPEX and CAPEX true measure of storage TCO

• Assess unstructured content strategy:

– The ability to recover critical content

– Providing the data and content for conducting business

• Determine compliance needs and the litigation risk

• Distinguish between what is mandated and required by:

– Government requirements

– Corporate policy

– Business efficiency

• Organisations must proactively determine balance between legal,

compliance, and user needs



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Best Practices #2 – Consolidate Content/

Platforms through Archiving

Content

Archiving

Report (Print Stream)

Archives

Imaging

Rich

Media

E-Mail

Archiving

ERP

Systems

Files

SharePoint

Archiving

Active Content Active Archive



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Best Practice #3:

What and Why to Keep it?

•Government mandated content

- Regulations

- Hazardous materials

- Broker/dealer communication

- Other

• Employee-retained for business efficiency

- Employee documents

- Project history

- Reference material

- Other

•Corporate policy information

- Contracts and Core Business content

- Correspondence about HR disputes

- Office documents and email communication

- Financial transaction records

Mandatory

preservation

Optional

preservation



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Build and draft policies to detail enterprise needs for archiving and record

retention to satisfy business, regulatory, legal and fiscal requirements. 2

Build a file plan and retention schedule with

access rights and document types. 3

Determine functional and

technical requirements. 4

Select and deploy an Active Archiving Storage

solution that works with current infrastructure. 5

Best Practice #4: Manage

Unstructured Data in 7 Stages

Develop a strategy and a program oversight team

consisting of legal, finance, IT and business managers. 1

Communicate and train staff. Publish policies,

retention schedules and procedures. 6

Establish continuous audit and

review processes. 7



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GridBank - The Comprehensive

Solution

e-Discovery

Security

Audit Management

Archiving

Information Lifecycle

Management

Policy

Management

Storage and Content

Management

“GridBank is positioned to

substantially reduce storage capital

and operating expenditures.” May 2009

“…GridBank 1.5’s feature-rich platform

enables these customers to

shift some of the archive storage

management burden to a trusted

cloud storage service provider ...” June 2009

“GridBank 1.5’s innovative design will

completely alter the management

paradigm for SharePoint … ” April 2009

“Tarmin’s recognition by our readership

as the “One to Watch” product speaks

volumes about GridBank, Tarmin’s

market insight, and strong team.” June 2009



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Secondary Storage Intelligent Platform

and Active Archival in ONE Solution

• Support existing File Server and SharePoint production environments – Multiple OS Support: Windows, Linux, Solaris, HP-UX, AIX, and Virtual Servers

– Automatic migration from high cost primary storage to low cost secondary and Cloud storage

• Heterogeneous storage and Cloud storage support with storage footprint reduction

• Automated policy-based storage tiering and data management

• Security and encryption

• E-discovery, Indexing, and search

• Compliance, data retention, data disposition, and audit management

• Highly scalable and highly fault tolerant grid-based design

IP LAN/WAN

GridBank

Grid-based server, software command

layer, and metadata management

Storage Virtual Pool:

Vendor agnostic low

cost secondary storage

Cloud

Storage

Support for Cloud

Storage Service

Providers

NAS and File Servers - Windows, Linux, HP-UX,

AIX, Solaris, Virtual Servers, SharePoint

File Data and SharePoint Production

Primary Storage

SAN and DAS

NAS



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Case Study:

• Problems: – CAPEX and OPEX for storage not controlled

– Backup window too long and IT management headache

– E-discover expenses and labor time – 2 members IT team, full-time 1 month to

respond to e-discover request

– Tape management and handling of media expensive

• The GridBank Solution: Migrated data to low cost secondary storage

Policy management automated storage management, migration, and content

control

Decreased storage footprint by over 50%

Reduced tape backup window from 24 hours to 8 hours

Performs E-discovery in minutes and hours instead of days and months

Repurposed storage from four different vendors into GridBank virtual pool

“GridBank has dramatically reduced my storage and

IT labor costs. Your product makes data and content

management incredibly easy…” — Derek Kruger

IT and Communications Supervisor



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GridBank – the WINNING Solution

WINNER “Tarmin’s recognition by our

readership as the “One to Watch”

product speaks volumes about

GridBank, Tarmin’s market insight,

and strong team.” Brian Wall

Editor, Storage Magazine UK

NAMED “Tarmin's "grid-based

architecture enables capacity

and performance scalability, as well as cost-effectiveness…”

Lauren Whitehouse

Analyst at ESG quoted in Network World Magazine

One of the “Nine

Storage Companies to

Watch”

August 10, 2009



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Questions?



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Contact Information

Mike Tonks

Senior Business Development Manager

NexStor

Email: [email protected]

Sales: 01623 600653

Dave Pinnington

Business Development Director

Tarmin Technologies

Email: [email protected]

Mobile: 07921 829442

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