Tapping Utah’s Scholarly

WorksCheryl Walters, Utah State University

Jeffrey Belliston, Brigham Young University

Allyson Mower, University of Utah

Utah Library Association ConferenceApril 24, 2009

Outline

• IRs -- what, who and why: Cheryl Walters• Nuts and bolts of IR platforms: Jeffrey Belliston• Workflow & copyright: Allyson Mower• IR Showcase

Institutional Repositories: what

are they?“…“…a set of services that a university offers… for the a set of services that a university offers… for the management and dissemination of digital materials management and dissemination of digital materials created by the institution and its community members.”created by the institution and its community members.”

“…“…a mature … institutional repository will contain the a mature … institutional repository will contain the intellectual works of faculty and students – both intellectual works of faculty and students – both research research and teaching materialsand teaching materials – and also documentation of the – and also documentation of the activities of the institution… records of activities of the institution… records of events and events and performance performance and of the ongoing intellectual life of the and of the ongoing intellectual life of the institution. It will also house institution. It will also house experimental and experimental and observational dataobservational data…”…”

Clifford Lynch, Clifford Lynch, Institutional Repositories: Essential Infrastructure Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Agefor Scholarship in the Digital Age, , ARL: A Bimonthly ReportARL: A Bimonthly Report, no. , no. 226 (Feb. 2003)226 (Feb. 2003)

Research results•Articles•Research reports•Datasets•Images•Conference proceedings

Teaching & student work•Courseware•Theses & dissertations•Honors papers

University events & exhibits•Programs•Lectures•Video & audio

Books & other publications

Digitized archival & Special Collections materials

Collections of special interest to University

Journals•Online journals•Print archives

Awareness & accountability

•Annual reports•Newsletters

IRs contain:An endless variety of research, teaching, events, activities, & publications

Who uses IRs?

Researchers

Parents

Teachers

Students

Legislators

Industries

Prospective employers

You, me

Who & Why?

ResearchersResearchers• Authoritative, accessible, current & historical dataAuthoritative, accessible, current & historical data• Sharing, building on work of othersSharing, building on work of others

Prospective employersProspective employers• writing & research skills; expertise; academic achievementswriting & research skills; expertise; academic achievements

Students at all levelsStudents at all levels• Research for school projectsResearch for school projects• Preview scholarship at prospective universitiesPreview scholarship at prospective universities• Begin building professional e-portfolios Begin building professional e-portfolios

Graduate schoolsGraduate schools• What has a prospective student done at other schools?What has a prospective student done at other schools?• Attracting new studentsAttracting new students

Who & why?

Teachers, professors Teachers, professors •As users:As users:

•Class preparationClass preparation•Keeping up with knowledge in fieldKeeping up with knowledge in field•Reusing data, integrating into curriculumReusing data, integrating into curriculum•Sharing, building on work of othersSharing, building on work of others

•As contributors:As contributors:•Safe repository to store & share workSafe repository to store & share work•Stable, persistent URLsStable, persistent URLs•Save money & time by letting someone else Save money & time by letting someone else

provide provide handle migration & IT supporthandle migration & IT support

Who & why?

General public General public • Personal research on health, legal, other issues• Life-long learning• Use Open Courses for free• Be informed citizens

Government agencies, legislatorsGovernment agencies, legislators• Accountability for higher ed spending• Data to manage natural & governmental resources• Enable knowledgeable government

IR Services beyond the

obvious• Automatic usage reports to authors

• Link to other campus services:

• Faculty activity tracking tools like Digital MeasuresFaculty activity tracking tools like Digital Measures

• Grant project research, PubMed IDs & metadataGrant project research, PubMed IDs & metadata

• Host campus open coursesHost campus open courses

• Online journals publishing: manage submissions & peer

reviews• Events management (conferences, etc.)

• manage submitted papers• post proceedings

• Author rights assistance

• E-book publishing & on-demand printing

• Provide central archives for a discipline or specialty

IRs are dynamic & accessible-- Contents are easy to find & share

• IR items are findable via Google & Google ScholarIR items are findable via Google & Google Scholar

• IRs can share content or links with other IRs & IRs can share content or links with other IRs & databasesdatabases

• Listed in Open Access/OAI directories: OAISTER, Listed in Open Access/OAI directories: OAISTER, ROAR, OpenDoarROAR, OpenDoar

• Theses in Networked Database Library of Theses & Theses in Networked Database Library of Theses & Dissertations (NDLTD)Dissertations (NDLTD)

• Are a logical place to look Are a logical place to look

Platforms

• Seventy (70) different platforms are listed in Seventy (70) different platforms are listed in the software drop-down in OpenDOAR’s searchthe software drop-down in OpenDOAR’s search

• Some are actual software applications (e.g. Some are actual software applications (e.g.

Documentum or Equella); others are Documentum or Equella); others are

programming languages (e.g. Cocoon or HTML)programming languages (e.g. Cocoon or HTML)

Platforms (continued)

Stats about the 70 platformsStats about the 70 platforms

The favoritesThe favorites• DSpace/Open Repository (410 installations)DSpace/Open Repository (410 installations)• EPrints (248 installations)EPrints (248 installations)• Bepress/Digital Commons (63 installations)Bepress/Digital Commons (63 installations)

OthersOthers• Fedora/FezFedora/Fez• OPUSOPUS• WildFireWildFire

Differences: Software Type

Open Source

DSpace/Open RepositoryDSpace/Open Repository

EPrintsEPrints

Fedora/FezFedora/Fez

Proprietary

Bepress/Digital CommonsBepress/Digital Commons

CONTENTdmCONTENTdm

Differences: Hosting

Commercially-Hosted

Open SourceOpen Source

Open RepositoryOpen Repository

ProprietaryProprietary

Bepress/Digital Bepress/Digital CommonsCommons

CONTENTdmCONTENTdm

Self-Hosted

Open SourceOpen Source

DSpaceDSpace

ProprietaryProprietary

CONTENTdmCONTENTdm

Pros/Cons:Open Source vs Proprietary

Open Source

ProsPros

Free …Free …

Code is openly availableCode is openly available

Dedicated user communityDedicated user community

ConsCons

… “… “like a puppy”like a puppy”

Governance structureGovernance structure

Base code controlBase code control

Proprietary

ProsPros

Somebody else managesSomebody else manages

Plug and playPlug and play

ConsCons

Up-front and Up-front and maintenance costsmaintenance costs

Market drives changesMarket drives changes

Pros/Cons:Commercial- vs Self-HostingCommercially-Hosted

ProsPros

No need for serversNo need for servers

Storage can grow Storage can grow incrementallyincrementally

Faster/easier initial setup and Faster/easier initial setup and upgradesupgrades

ConsCons

Less control of data and Less control of data and security parameterssecurity parameters

CostCost

Self-Hosted

ProsPros

Local control Local control

More control of functionalityMore control of functionality

CostCost

ConsCons

Greater expertise neededGreater expertise needed

Setup/upgrade issuesSetup/upgrade issues

Re-customizationRe-customization

BYU’s Move from DSpace to CONTENTdmHistoryHistory

• ““DSpace at BYU” repository launched in late 2003DSpace at BYU” repository launched in late 2003• Look and feel initially customizedLook and feel initially customized• Begun on “If you build it, they will comeBegun on “If you build it, they will come..??”” basis basis• No one in chargeNo one in charge

Benign neglectBenign neglect• Submissions puddle dried upSubmissions puddle dried up• Becomes un-customizedBecomes un-customized• Functionality issuesFunctionality issues

BYU’s Move from DSpace to CONTENTdm (cont.)Revival of IRRevival of IR

• Someone in chargeSomeone in charge• Learning curveLearning curve• Programming project to re-customize and address Programming project to re-customize and address

functionalityfunctionality

Eureka momentEureka moment• CONTENTdm already in place and functionalCONTENTdm already in place and functional• Significant advantages accruedSignificant advantages accrued

Sources of Information

• Repositories Support Project Repositories Support Project (http://www.rsp.ac.uk/index)(http://www.rsp.ac.uk/index)• March 2009 survey March 2009 survey

(http://www.rsp.ac.uk/software/surveyresults)(http://www.rsp.ac.uk/software/surveyresults)• Software list and helpful discussionSoftware list and helpful discussion

• Open Access Directory software list Open Access Directory software list (http://oad.simmons.edu/oadwiki/Free_and_(http://oad.simmons.edu/oadwiki/Free_and_open-source_repository_software)open-source_repository_software)

Workflow

Workflow will depend on what you collectWorkflow will depend on what you collect

published materialpublished material

journal article pre-prints, post-printsjournal article pre-prints, post-prints

booksbooks

unpublished material unpublished material

theses, dissertations, some multimediatheses, dissertations, some multimedia

public domain content public domain content

historical imageshistorical images

Workflow and Platforms

Many platforms have workflow built-in for addingMany platforms have workflow built-in for adding

pre-printspre-prints

public domain items public domain items

Most don’t have copyright permissions workflowMost don’t have copyright permissions workflow

except Fedora/Fezexcept Fedora/Fez

Collection Development Policy

CD policy can help you think through what you CD policy can help you think through what you want to collectwant to collect

purpose/missionpurpose/mission

selection responsibilitiesselection responsibilities

overview of the collection(s)overview of the collection(s)

E.g. U Scholar Works contains pre-prints, post-E.g. U Scholar Works contains pre-prints, post-prints, books, book chapters, presentations, prints, books, book chapters, presentations, posters, research reports, etc.posters, research reports, etc.

University of Utah IR Workflow

General copyright guidelines

Post-print journal articles and non-fiction books Post-print journal articles and non-fiction books published after 1923, will probably require published after 1923, will probably require permission from the publisherpermission from the publisher

Theses, dissertations, original creative works, Theses, dissertations, original creative works, will probably require permission from the author will probably require permission from the author

Download U-SKIS to help track your permissions Download U-SKIS to help track your permissions process http://u-skis.sourceforge.netprocess http://u-skis.sourceforge.net

Quick overview

Copyright protects the creator and his/her original Copyright protects the creator and his/her original worksworks

Legal rightLegal right

Automatically securedAutomatically secured

Fixed in tangible mediumFixed in tangible medium

Creator is the ownerCreator is the owner

except work-for-hireexcept work-for-hire

Rights can be transferred in whole or in partRights can be transferred in whole or in part

What are these rights?

Copyright owners have exclusive rights toCopyright owners have exclusive rights to

Reproduce a workReproduce a work

Prepare derivative worksPrepare derivative works

Distribute copies of a workDistribute copies of a work

Perform a work publiclyPerform a work publicly

Display a work publiclyDisplay a work publicly

How long do they last?

Life of the author + 70 yearsLife of the author + 70 years

95 years if work-for-hire95 years if work-for-hire

The public domainThe public domain

Generally any work created before 1923Generally any work created before 1923

Some works created after 1923 may be in public Some works created after 1923 may be in public domain domain

see http://librarycopyright.net/digitalslider/see http://librarycopyright.net/digitalslider/

Exemptions

Fair Use DoctrineFair Use Doctrine

First Sale DoctrineFirst Sale Doctrine

Educational Fair UseEducational Fair Use

TEACH ActTEACH Act

Library and Archives Library and Archives

Libraries & Archives

Not an infringement for a library to make one copy Not an infringement for a library to make one copy of a published work and up to three copies of an of a published work and up to three copies of an unpublished workunpublished work

Needs to currently be in the collectionNeeds to currently be in the collection

Can’t be for commercial gainCan’t be for commercial gain

Access must be restricted to the campusAccess must be restricted to the campus

Section 108 Section 108

http://www.copyright.gov/title17/92chap1.html#108http://www.copyright.gov/title17/92chap1.html#108

Examples from Utah’s IRsU of UU of U

Health Sciences Theses & Dissertations (http://uspace.utah.edu/etds)Health Sciences Theses & Dissertations (http://uspace.utah.edu/etds)

Mario Capecchi’s research (http://content.lib.utah.edu/ir/authos)Mario Capecchi’s research (http://content.lib.utah.edu/ir/authos)

Pharmacology images in collaboration with dept & publisher Pharmacology images in collaboration with dept & publisher (http://uspace.utah.edu/colleges)(http://uspace.utah.edu/colleges)

BYUBYU

Historical Costume CollectionHistorical Costume Collection

HerbariumHerbarium

USUUSU

Selected Works Faculty Web Pages: Selected Works Faculty Web Pages:

http://digitalcommons.usu.edu/sw_gallery.htmlhttp://digitalcommons.usu.edu/sw_gallery.html

CoursewareCourseware

http://ocw.usu.edu/Anthropology/Anthropology_of_Religionhttp://ocw.usu.edu/Anthropology/Anthropology_of_Religion

• Scholarly articles, presentations• Awards• Areas of Expertise• Vitas

Selected Works: Faculty web pages

• Research projects• Email List• Links• RSS feedbacks

USU OpenCourseWare