Tampa Palms Owners Association• Area 2 Pond Construction • Area 1 Exit • Area 1 Entrance Project 815 Days • 26% Complete Maggie\爀屲The widening of BB Downs will be the most
27
Tampa Palms Owners Association FY 2015-16 Budget Meeting
• Meeting Called To Order • Confirmation of Covenants • Welcome & Introductions • Building Committee • Community News • FY 2015-16 Budget
Review Questions Endorsement
• Village Reports • Adjourn
Presenter
Presentation Notes
Bill calls meeting to order and welcomes the group and briefly reviews the agenda
Confirmation of Covenants
• Important Task Required By
Board
• Notice Was Sent To Each Owner
• Action Required By Board To Preserve Recorded Governing Documents
• After Motion, Budget Meeting Will Continue
Presenter
Presentation Notes
Bill explains Marketable Record Title Act created to clear titles every 30 years - especially old titles - The unintended consequence was that it affected HOA’s - There is a simple fix/ After sending notice to all owners, the Board opens a “special meeting within a meeting”, votes to approve preservation of recorded use restrictions in accordance with the Marketable Record of Title Act. Bill asks, may I have a motion to open the special meeting and a second. Then Bill says I will read the statement of marketable title action, when I finish, may I have a motion to approve this action? Language TAMPA PALMS OWNERS ASSOCIATION, INC. (the "Association") has taken action and will be taking further action to ensure that the Declaration of Covenants and Restrictions of TAMPA PALMS OWNERS ASSOCIATION recorded on February 26, 1986 at OR Book 4753 Page 1345 et seq., of the Hillsborough County Public Records, as amended from time to time, including, but not limited to currently burdening the property of each and every member of the Association, retains its status as the source of marketable title with regard to the transfer of a member's residence. To this end, the Association shall cause the notice required by Chapter 712, Florida Statutes, to be recorded in the Public Records of Hillsborough County, Florida. Copies of this notice are available through the Association pursuant to the Association's governing documents regarding official records of the Association and the applicable Statute. After a motion, a second and approval, Bill asks for a motion a second and approval to close the special meeting Finally Bill introduces JoAnn
Welcome & Introductions
Bill Edwards
Warren Dixon
Marianne Trubelhorn
Sally Fuson
Ernie Munson
Village Voting Reps
TPOA Board
Community Director
Property Manager
Tampa Palms Owners
Presenter
Presentation Notes
Jo Ann outlines the make up of the organization noting that the owners are represented by village voting reps who in turn elect the board. There are two professional (licensed) staff members, Bonnie French who is the property manager and “me” who oversees operation of the TPOA, including the facilities here and at River Park and hires trains and manages the park staffs for both the TPOA parks and the CDD parks.
• Establish and Certify Quorum - 4088 Eligible Votes - 33% or 1363 Votes
• Approve 2014-15 Budget Meeting Minutes
Setting The Meeting
Presenter
Presentation Notes
Jo Ann asks Bonnie if she can confirm quorum. Next Jo Ann asks if all of the voter reps have read the minutes and asks are there any corrections or additions …she then asks for a motion to approve the minutes.
• Compton Buildings
• Recreation at Compton
Building Committee New & Remodel Report
Presenter
Presentation Notes
Next Jo Ann asks introduces the building committee Jim Soley Warren Dixon Bill Edwards Maggie Wilson Mieckie Caris (if present) Kristin Mallia Jake Schoolfield Jim Soley and Maggie Wilson will update everyone on the progress.
Compton Buildings The Beautiful Heart of Tampa Palms
Presenter
Presentation Notes
Jim Soley discusses the outcome of the two projects. - Viewed from inside the park as we do and along Compton Dr as outsiders as visitors might, this is a beautiful building - we can all be proud.
Building Committee Where A We Now
• Punch List Items - Complete AV, Cameras
and FIOS - Fine Tune A/C - Add Railings To Porch
• Complete Landscape • Create Bicycle Parking
Presenter
Presentation Notes
As you saw when you came in, and Jim said, the new meeting facilities are here and in service There are few items for completion and the addition of a “bike station” for parking and securing bicycles.
Building Committee Next Up…
• A Dynamite Playground - Minimize Event Duplication - Focus on Safety
• Tennis Court Restoration
• ? Something New - Pickle Ball
Presenter
Presentation Notes
Now that the buildings are complete, the TPOA can turn its attention to the recreation facilities A new and safe playground Revitalized tennis courts… and maybe a new offering… pickle ball. The game of pickleball, a court game played on a smaller version of tennis courts, is gaining popularity and there have been numerous calls to the CDD & TPOA requesting facilities for play. Pickleball is traditionally played on a badminton-sized court. The “racquets” are paddles, made of composites, wood, polymers and even aluminum. The balls are hollow plastic balls with holes; the balls very light weight (.88 oz for outdoor balls and .8 oz for indoor balls). Finally the net is set slightly lower than tennis nets (36 inches on the ends, and 34 inches in the middle) The smaller courts, lower net and wiffle ball use allow the game to be accessible to people of all ages and abilities, while still allowing more competitive players to enjoy the sport.
A Special Thank You The Unseen Team
• Community Manager
• Property Manager
• Administrative Support
Presenter
Presentation Notes
Jo Ann Conrad - Center Operation w/o missing a beat - Appliance & Finishing’s Choices - Oversaw Utility Installations Bonnie French (while closeted in the CDD cnfc room w/o her files) - Operations Functions, RMC, Deed Restrictions, Sales (estopple). - Purged 3,000 Owner Files Dede Collins Paid 100% Bldg Invoices Made certain that the architect & GC signed each Obtained approval of the Owners Rep Distributed to the Bank for building loan distribution - Obtained Lien Releases for all invoices
Community News
• Bruce B Downs
• Hunting on Amberly
• Area Sales / Value
• Area Crime
Presenter
Presentation Notes
Maggie I will turn this over to Bonnie for most community news but let me address BBDowns
Community News Bruce B Downs
Under Way • Area 2 Pond Construction • Area 1 Exit • Area 1 Entrance Project 815 Days • 26% Complete
Presenter
Presentation Notes
Maggie The widening of BB Downs will be the most disruptive thing that has occurred since Tampa Palms was created. Though the rains have slowed the progress with the widening project in general, work continues and the project is still on target. It is 26% complete at this time. There are three drainage crews right now working south of Pond 300 (Area 2 pond) on the 60” storm drain RCP that will run north along BB Downs, from the Amberly area to the pond. Most work is complete FOR now on the Area 1 exit, though the area is being used for parking for the crews working on the entrance. - Due to the constriction along TP Blvd on the Area 1 exit side, TECO was forced to relocate their facilities to the Area 1 entrance. The relocations included the need to bury an underground vault just inside the knee-wall.
Community News Bruce B Downs
Improvement Plans • New Pond - Littoral Plantings - Landscape - Water Features • Main Entries - Hardscape - Landscape
Presenter
Presentation Notes
Maggie There are plans under development to address each of these very important areas to Tampa Palms The pond site will be enhanced with plantings, landscape and water features The main entry will have new landscape and new hardscape features Bonnie will expand on the rest of the community news
Community News Welcome Aboard
• Amberly Owner Met With TPOA
• Cooperating As A Good Neighbor - Approved For Improvements - Posted “No Hunting” - Will Not Fire A Gun.. Or Allow
Others To On His Property
Presenter
Presentation Notes
Bonnie There have been resident concerns regarding the use of fire arms on conservation lands along Amberly Drive in Area 1. Most of those concerns have centered on lands purchased by an owner in 2012, That owner has met with the TPOA and will be cooperating with all deed restriction items, including He will file modifications applications for all changes made to date and for any future changes. He will not fire a gun on the property and he will not permit others to do so. He will post no hunting signs along the perimeter of his property on Amberly. The fence was approved using conservation lands-only language for the Architectural manual that will encompass wood the fence and allow sit to remain in place.
• Sales Strong - 91 YTD - Every Village Incl.
• Average Sales Higher Than “Pre-Bubble”
Community Updates Tampa Palms Sales
Tampa West Meadows Hunters Green Tampa Palms
Presenter
Presentation Notes
Bonnie Sales continue to be strong within Tampa Palms as evidenced from these charts which use data from Zillow, a noted real estate analytics company. Tampa Palms, Hunters Green and West Meadows are close to each other in average sales price for single family homes - with Tampa Palms on top.
Sept 2015 Crime
• Police Call Monitor • September Actual Reports
- One Garage (Left Open) - Two Car Burglaries
• Tampa Palms Looks GREAT
Community News Tampa Palms - Crime Free
Presenter
Presentation Notes
Bonnie Tampa Palms is a safe place to live. The map above is from the City’s RAIDS site. It represents all police calls… and depicts them for September of 2015 It graphically demonstrates the relative safety and security of Tampa Palms
FY 2014-15 Budget Overview
• No Surprise Budget • Five Year Financial Model Board Approved Voter Rep Approved On Target
Presenter
Presentation Notes
Warren The proposed budget for FY 2015-2016 is presented tonight. On Sept 19, 2012 during the FY 2012-13 Budget Meeting the community approved both modernization projects and the financial model that supported these plans. The financial model - absent any nationwide inflationary surprises - projects assessments at $260 level for this year and the following two. The financial model will be reassessed and presented to the community during the January annual meeting.
FY 2015-16 Budget Key Performance Indicators
• Assessments Consistent With Five Year Model - No Increase FY 2015-16 - No Special Assessments
• Reserve Balance Remains Strong • No Turnover Management Staff
Presenter
Presentation Notes
Warren As mentioned above, the assessments are $260 for the coming fiscal year. The balance sheet remains strong. It is critical that the TPOA not only address the short-term requirements of the FY 2015-16 operations but also keep an eye on the forward moving economics. For that reason the reserve allocations are depicted (with no increase in assessments) through FY 2018-19 An important part of remaining a vibrant community that attracts new owners and young families is to remain rate/assessment competitive. Tampa Palms is competitive
FY 2015-16 Budget At A Glance
Revenue ($000) Assessments* $ 1,043 Interest Income 3 Misc. Income 19
Total Revenue $ 1,065 Expenses:
Operations
939
Contribution to Reserves 126 Total Expenses * Assessments Displayed Net Of Reduced Allowance for Bad Debt
$ 1,065
Presenter
Presentation Notes
Warren This is a high level view of the proposed budget.
FY 2015-16 Budget Budget VS Current Outlook
(Shown in $000)
Revenue
FY 14- 15 Budget
FY 14-15 Outlook
FY 15-16 Budget
Assessments* $1,033 $1,033 $ 1,043 Interest Income 3 3 3 Misc Income 19 19 19
Total Revenue $1,055 $1,055 $1 ,065 Expenses Normal Operations
893
766
939
Reserve Contribution 162 289 126
Total Expenses $1,055 $1,055 $1,065
* Allowance For Bad Debt Reduced For FY 2015-16
Presenter
Presentation Notes
Warren This display indicates the current budget, the projected year end attainment and the proposed budget for comparison. The things of note include The apparent increase in revenue is a results of a decrease in allowance for bad debt The increase in reserve contribution is a result of diminished spending - in part due to the timing of the construction projects.
Warren Again the reserve balances for multiple years is in front of you and they remain adequate to sustain the association. .
FY 2015-16 Budget Strong Reserve Profile
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$841,747
$970,348
$1,063,549 $1,103,250
$522,935 $516,558 $474,781
$379,504
Reserve Status FY 2015-16 - FY 2018-19
Reserve Balance End of year Minimum Required Balance Safety Factor
2015-16 2016-17 2017-18 2018-19
Presenter
Presentation Notes
Warren Viewed graphically, the reserve balances for multiple years remain adequate to sustain the association. Dark blue = reserves on hand Light blue = minimum required balance to cover orderly replacement of all assets at their end of useful life Green = a safety factor Ends with…. Mr president, may I turn this over to you.
Voter Rep & Audience
Ideas
Suggestions
Questions
Presenter
Presentation Notes
Bill, Are there any questions for Warren or others?
Voter Rep Input
Per Tampa Palms Documents….. Budget is approved annually by the Board.
The Board asks for Voter Rep ratification.
Voter reps representing 50% of the voting interests can disapprove the presented budget.
Presenter
Presentation Notes
Bill The Tampa Palms governing documents call for the Board to approve the budget and that was properly done more than a month ago. It has been the practice of the Board to request the endorsement of the Voting Members each year. While the Board approves the budget, it should be noted that were 50% of the voting members to choose to do so, they could disapprove the budget.
The TPOA Representatives for each village are asked to report on any matter concerning their village or Tampa Palms in general.
Village Voices
Presenter
Presentation Notes
Bill This time is set aside for any remarks (on the agenda or off the agenda) by the voting members.
Members of the Audience are asked to report on any matter concerning their village or Tampa Palms in general.
Audience Comments
Presenter
Presentation Notes
Bill Members of the audience are asked for any questions or comments.
