tally.erp 9 for rice bran solvent extraction unit

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Rice Bran Solvent Extraction Unit

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda

• Rice Bran Solvent Extraction Unit Solution –An Overview

• How Rice Bran Extraction Unit Operations are Structured?

• Tally.ERP 9 for Rice Bran Extraction Unit

• Business Process Flow

• Primary Requirement

• Tally.ERP 9- Fitment


Rice Bran Solvent Extraction Unit Solution –An Overview

Rice Bran Extraction Unit Solution An Overview

AccountsManageme

nt

BranPurchase

Management

Lab Management Payroll

Management

MIS Reports

Oil & DORBSales

Management


How Rice Bran Extraction Unit Operations are Structured?

Bran Purchase Management

Oil & DORB Sales Management Accounts Management Payroll

Management MI S Reports

Rice Bran Solvent Extraction Unit Solutions on Tally.ERP 9

Lab Management

· Manage vehicle-wise token entry

· Manage freight charges

· Manage purchase contracts

· Manage area-wise GRN entry

· Manage final settlements

· Manage empty tin inwards

· Manage empty bags

· Manage husk purchase

· Manage other purchases

· Manage weighbridge process

· Contract register

· Vehicle(Truck) Management

· Manage lab entry

· Generate sample codes

· Print sample codes

· Manage bran testing process

· Vehicle wise token entry(loading advice slip)

· Gate pass (Outward)

· Manage the tare weight and gross weight checking

· Manage DORB (De-oiled rice bran) contract

· Manage oil contracts

· Manage multiple dispatches

· Generate sales invoice

· Manage brokers/ retailers database

· Sauda Management

· Payments and receipts

· Cheque printing

· Print deposit slip

· Ledger summary

· Group summary

· Area-wise group summary

· Cash and bank books

· Bank reconciliation

· Payment advice

· Manage bills receivable & payable

· Print reminder letters

· Generate party-wise confirmation of accounts

· Manage post dated cheques

· Balance sheet

· VAT & Service tax

· Manage employee masters

· Manage employee attendance

· Manage payroll processing

· Pay slip

· Pay sheet

· Payroll statement

· Manage payment advice

· Payroll register

· Manage professional tax

· Manage employee state insurance

· Manage gratuity

· Manage employee income tax

· Manage employee promotions

· Manage salary arrears

· Daily vehicle inward register

· Daily stock inward register

· Oil extraction report

· Contract register

· Final settlement summary

· Revise settlement register

· Payment advice register

· Broker-wise commission report

· Broker-wise- sales register

· Sales register

· Purchase register

· Stock summary

· Broker-wise outstanding report

· SOUDA(sales order) register


Rice Bran Solvent Extraction Unit Solution –Bran Purchase Management


AccountsManageme

nt

BranPurchase

Management

Lab Management Payroll Mana

gement

MIS Reports

Oil & DORBSales

Management


Process Flow- Bran Purchase ManagementRice Bran Purchase Management

Based on the rice bran extraction unit’s requirement or demand from traders,

purchase manager engenders contract with rice millers or brokers for supplying bran

Once the contract is signed, purchase manager hires the vehicle to collect the bran

and sends it for collection

Vehicle will collect the bran from different rice mills or brokers. Once the vehicle

returns, gate keeper issues the gate pass inward (unloading advice) to vehicle

Vehicle will firstly go to weighbridge to check the gross weight (vehicle weight +

bran weight). Secondly, to unload the bran and finally to check the tare weight (only

vehicle weight)

Lab finalises the possible oil quantity that can be extracted from bran and FFA (Free Fatty Acids)content. On the bases of final

results and as per the contract, final settlement will be done

Purchase manager, records rice miller-wise inwards and generates the party-wise GRN

(Goods Receipt Note)

Once the goods reach the godown, lot -wise lab code will be generated and bran will be

sent to lab for sample testing


Primary Requirement - Bran Purchase ManagementCategory/Module

Major Requirement Explanation

Bran Purchase Management

Purchase contract Rice bran extraction unit procures various category of rice bran from different areas and from various brokers. These purchases are based on contracts between the rice bran unit and rice millers or brokers. Generally in the contracts rice millers or brokers describes the quantity of oil that can be extracted from bran. The major challenges are to record the bran inwards from suppliers, generate lab sample codes for sample testing, test the bran samples and to finalize the purchase.

Lot management At the bran extraction unit (godown), each lot is allocated to different parties. The unit will have to generate sample codes against each party for testing the bran. Managing lot and generating the sample codes are very important for the industry.

Final settlement & Settlement revision

The final purchase settlement will happen after the sample test of bran is done. During the sample test, lab will be able to identify how much quantity of oil can be extracted from bran. The lab result will be compared with rice millers statement in the contract. Difference if any is calculated and final settlement is made accordingly. If the rice miller is not happy with the lab result, he can opt for revise settlement.


Tally.ERP 9 Fitment- Bran Purchase Management SL NO

Requirement Present in Tally.ERP 9

Present in Solution

1 Vehicle-wise token entry Yes2 Gate pass (In & Out) Yes3 Token printing Yes

4 Handle weighbridge processes Yes

5 Manage tare weight checking Yes

6 Manage gross weight checking Yes7 Lab entry Yes8 Generate and print lab codes Yes

9 Contract entry Yes10 Goods receipt note Yes11 Manage freight charges Yes12 Supplier database management Yes13 Generate purchase orders Yes14 Manage husk purchase Yes15 Manage other purchases Yes16 Area wise master creation Yes

Contd..




Present in Solution

17 Material(item)master creation Yes18 Purchase register Yes19 Purchase order outstanding Yes

20 Broker-wise purchase register Yes

21 Rice miller-wise purchase register Yes

22 Vehicle unloading advice Yes

23 Lab report Yes

24 Vehicle management Yes

25 Daily vehicle inward register Yes

26 Purchase order pending register Yes

27 Oil recovery report Yes

28 Contract register (Group-wise) Yes

29 Party-wise contract register (ledger-wise) Yes

30 Goods receipt note pending register Yes

31 Item wise inward summary reportContd..




Present in Solution

32 Settlement summary Yes33 Empty bag management Yes

34 Party-wise tin analysis register Yes

35 Bran purchase invoice Yes

37 Bran purchase order Yes


Rice Bran Solvent Extraction Unit Solution –Lab Management


AccountsManageme

nt

BranPurchase

Management


gement

MIS Reports

Oil & DORBSales

Management


Process Flow-Lab ManagementLab Management

Once the bran is received from rice millers or brokers and unloaded in godown, lab will have to check the quantity of oil that can be extracted from supplied bran. Therefore lab will generate lot wise lab codes and collects samples for testing the oil quantity & FFA

(Free Fatty Acids) content

The result will be informed to rice millers or brokers and based on the test result final

settlement will be made

Are test results for bran quality matching the contract

terms?

Lab takes another sample from the sample lot again and do the test until the result

matches with first test or as per the details specified in the contract.

Lab will finalize the oil quantity that can be extracted and FFA(Free Fatty Acids)

content from the sample bran

NO

YES

Lab conducts tests on bran


Primary Requirement- Lab ManagementCategory/Module

Major Requirement

Explanation

Lab Management

Sample testing Once the bran is received from rice millers or brokers and unloaded in godown, lab will have to check the quantity of oil that can be extracted from supplied. Sample testing should also count the FFA (Free Fatty Acids).


Tally.ERP 9 Fitment- Lab ManagementSL NO


Present in Solution

1 Manage lab entry Yes2 Generate sample codes Yes

3 Manage bran sample testing Yes

4 Generate multiple testing codes Yes

5 Print samples codes Yes


Rice Bran Solvent Extraction Unit Solution –Oil and DORB Sales Management


AccountsManageme

nt

BranPurchase

Management


gement

MIS Reports

Oil & DORBSales

Management


Process Flow – Oil and DORB Sales Management

Based on the purchase orders (sales order for rice bran extraction unit) received from

dealers, sales manager checks the availability of stock and confirms the

delivery date

On the confirmed date, dealers or traders send the vehicle to collect the oil or DORB

Once the vehicle reaches the extraction unit, gate keeper firstly issue the gate pass

inward (loading advice) and then sends the vehicle to weighbridge to check tare weight

Supervisor loads the oil and DORB based on the PO and after loading the items vehicles are sent to weighbridge to check the gross

weight

Gate keeper collects the loading advice from the vehicle and allow the vehicle to move

out

Oil and DORB Sales Management

Final bill is generated and sent to dealers and payments are collected and recorded in

the books


Primary Requirement- Oil and DORB Sales ManagementCategory/Module

Major Requirement

Explanation

Oil and DORB Sales Management

Loading advice slip

At the time of sales, vehicles which have been sent by traders will have to carry the loading slip from the gate keeper to load the items. Gate keeper should have the facility to generate and print the loading advice immediately as there will be a long queue of vehicles. Loading advice slip also contains the party name & material details or details of the sales order

SAUDA(Sales order)Management

The sales orders received from retailers or traders is known as SAUDA. The effective way of managing the sales orders are very important for the rice bran extraction unit. At any point of time, unit should be able to check available oil or DORB in stock to manage the orders effectively. This should also contain the details of brokers or middlemen details if any, so that unit can provide appropriate commission.

Sales order register

Sales order register should distinguish the order received for oil, DORB and others items.


Tally.ERP 9 Fitment- Oil and DORB Sales ManagementSL NO


Present in Solution

1 Outward token entry Yes2 Generate the loading advice Yes

3 Print loading advice Yes

4 Manage sales orders (Oil/DORB) Yes

5 Sales order register (Oil/DORB) Yes

6 Generate sales invoice Yes

7 Sales register Yes

8 Broker wise sales report Yes

9 Invoice cancellation Yes

10 Quotations and proposal Yes11 Manage sales contracts Yes12 Vehicle details in sales invoice Yes


Rice Bran Solvent Extraction Unit Solution –Accounts Management


AccountsManageme

nt

BranPurchase

Management


gement

MIS Reports

Oil & DORBSales

Management


Tally.ERP 9 Fitment- Accounts Management SL NO


Present in Solution

1 Payments and receipts Yes2 Cheque printing Yes3 Bank reconciliation Yes

4 Print deposit slip Yes

5 Ledger summary Yes

6 Area-wise group summary Yes7 Cash and bank books Yes8 Payment advice Yes

9 Manage bills receivable Yes10 Manage bills payable Yes11 Reminder letters Yes12 Generate confirmation of accounts Yes13 Trial balance Yes14 Manage post dated cheques Yes15 Manage exception reports Yes16 Balance sheet Yes

Contd..


Tally.ERP 9 Fitment- Accounts Management SL NO


Present in Solution

17 Manage final settlement Yes18 Broker-wise outstanding report Yes

19 Broker-wise bill outstanding Yes

20 Settlement register Yes

21 Payment advice register Yes

22 Revise settlement register Yes

23 Revise payment advice Yes

24 VAT Yes

25 Overdue receivables and payables Yes

26 Manage synchronization Yes27 Service tax Yes28 Cash book Yes


Rice Bran Solvent Extraction Unit Solution –Payroll Management


AccountsManageme

nt

BranPurchase

Management


gement

MIS Reports

Oil & DORBSales

Management


Tally.ERP 9 Fitment- Payroll ManagementSL NO


Present in Solution

1 Multi employee group management Yes2 Multi employee category management Yes3 Detailed employee masters Yes

4 Unlimited pay head creation Yes

5 Group wise employee wise salary details Yes

6 Income tax management Yes7 Attendance management Yes8 Salary & advance management Yes

9 Statutory contribution & deduction process Yes10 Statutory report preparation and returns filling Yes11 Pay sheet & pay slip printing Yes12 Payroll register Yes13 Employee profile Yes14 Employee pay head break up Yes15 Pay head employee break up Yes16 Gratuity Report Yes

Contd..


Tally.ERP 9 Fitment- Payroll ManagementSL NO


Present in Solution

17 Provided fund reportsForm-5, From 10, Form 12-A, Monthly statement, Form 3-A, Form 6-A, e-return

Yes

18 Employee State Insurance ReportsForm-3, Monthly Statement, E- return, Form-5, Form-6

Yes

19 Professional taxComputation report, Statement

Yes

20 Income tax reports

Computation, Salary Projection, Challan reconciliation ,Form 24-Q,Annex-I to 24Q, Annex II to 24Q, Form 6, Form 12A, ITR-I

Yes


Rice Bran Solvent Extraction Unit Solution –MIS Reports


AccountsManageme

nt

BranPurchase

Management


gement

MIS Reports

Oil & DORBSales

Management


Tally.ERP 9 Fitment- MIS ReportsSL NO


Present in Solution

1 Daily vehicle In & Out register Yes2 Daily stock inward and outward register Yes3 Oil recovery report Yes

4 Contract register Yes5 Final settlement register Yes6 Revise settlement register Yes7 Payment advice register Yes8 Broker-wise sales register Yes

9 Broker-wise purchase register Yes10 Stock summary Yes11 Purchase order report Yes12 Inward summary Yes13 Bills outstanding Yes14 DORB register Yes15 Broker-wise bill outstanding report Yes16 Tin boxes analysis register Yes

Contd..


Tally.ERP 9 Fitment- MIS ReportsSL NO


Present in Solution

17 Sales order register Yes18 Oil register Yes


Thank You

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tally.erp 9 for rice bran solvent extraction unit

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