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Generating Reports in Tally.ERP 9

INFORMATION TECHNOLOGY TRAINING 299

4.1 INTRODUCTION

Tally.ERP 9 provides us the capability to generate various financial statements and ManagementInformation system reports, thereby facilitating better management, effective control and well-informed decisions.Following are some of the broad categories of reports available in Tally.ERP 9� Financial Statements� Books & Registers� Statement of Accounts4.2 FINANCIAL STATEMENTS

Financial Statements summarise the individual transactions to show totals, ratios and statisticsrequired by the users to analyze the company’s financial data in a wide variety of ways.Broadly, the financial statements are classified into three major statements, which form part ofthe statutory requirements in most countries:� Balance Sheet� Profit & Loss A/c� Trial Balance4.2.1 Balance Sheet

A Balance Sheet is a financial statement that reports a firm’s financial position at a specifictime. It shows a balance between the assets and liabilities of a firm and the owner’s funds (i.e.,Assets = Liabilities + Owner’s Equity).To view Balance Sheet:� Go to Gateway of Tally > Balance Sheet.

Fig. 4.2.1: Balance Sheet screen

GENERATING REPORTS

IN TALLY.ERP 94CHAPTER

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INFORMATION TECHNOLOGY TRAINING300

Select F1: Detailed/Condensed to explode the summarized information. Press F12: Configurationand set the required parameters to display the Balance Sheet according to our preferences.4.2.2 Profit & Loss A/c

Profit and Loss Account or Income Statement is a periodic statement, which shows the netresult of business operations for a specified period. In Tally.ERP 9, Profit and Loss accountdisplays the information based on the default primary groups and is updated instantly withevery transaction/voucher that is entered and saved.To view Profit & Loss Account:� Go to Gateway of Tally > Profit & Loss A/c� Click F1: Detailed, to view the Profit & Loss Account in detailed format.

Fig. 4.2.2: Profit & Loss A/c screen

Press F2: Period to change the period as required. Press F12: Configuration and set the requiredparameters to display the Profit & Loss A/c according to our preferences.4.2.3 Trial Balance

A Trial Balance is a summary of all ledger balances to check whether the figures are correct andbalanced. In Tally.ERP 9, all the ledgers appear with their ledger balances.To view the Trial Balance:� Go to Gateway of Tally > Display > Trial Balance.




Fig. 4.2.3: Trial Balance screen

Tally.ERP 9 shows group wise Trial Balance. Press Shift+Enter to view details of all groups,except for groups behaving like sub-ledgers. Press F1: Detailed to detail the grouped informationfor further detail. Press F5: Led-wise to list all ledgers and their closing balances.4.3 BOOKS & REGISTERS

Tally.ERP 9 provides us capability to generate various books and registers for any specific periodviz., month, date, and year and as on date. In Tally.ERP 9, once voucher entry is made, thetransactions are automatically & immediately posted in the Day Book and other Books of Accountswithout any additional effort. Tally.ERP 9 allows us to maintain and generate all primary books ofaccounts and registers like� Cash Book� Bank Book� Purchase Register� Sales Register� Journal Register� Debit Note Register� Credit Note Register4.3.1 Cash Book

To generate Cash Book:Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s).� Select the required Cash Ledger Account.� Press Enter on the required month to view Cash transactions for a month.


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Fig. 4.3.1: Cash Book screen

4.3.2 Bank Book

To generate Bank Book:� Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s).� Select the required Bank Account.� Press Enter on the required month to view Bank transactions for a month.

Fig. 4.3.2: Bank Book screen

4.3.3 Purchase Register

To generate Purchase Register:� Go to Gateway of Tally > Display > Account Books > Purchase Register.� Press Enter on the required month to view Purchase Transactions for a month.




Fig. 4.3.3: Purchase Register screen

4.3.4 Sales Register

To generate Sales Register:� Go to Gateway of Tally > Display > Account Books > Sales Register.� Press Enter on the required month to view Sales Transactions for a month.

Fig. 4.3.4: Sales Register screen

4.3.5 Journal Register

To generate Journal Register:� Go to Gateway of Tally > Display > Account Books > Journal Register > Journal Register.� Press Enter on the required month to view Journal Entries for a month.


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Fig. 4.3.5: Journal Register screen

4.3.6 Debit Note Register

To generate Debit Note Register:� Go to Gateway of Tally > Display > Account Books > Journal Register > Debit Note Register.� Press Enter on the required month to view Debit Notes for a month.

Fig. 4.3.6: Debit Note Register screen

4.3.7 Credit Note Register

To generate Credit Note Register:� Go to Gateway of Tally > Display > Account Books > Journal Register > Credit Note Register.� Press Enter on the required month to view Credit Notes for a month or press F2 and

specify the period.

Fig. 4.3.7: Credit Note Register screen




4.3.8 Day Book

To generate Day Book:� Go to Gateway of Tally > Display > Day Book.� Specify the required period to view transactions entered for that particular day, week and

year or for any specified period.

Fig. 4.3.9: Stock Summary screen

Fig. 4.3.8: Day Book screen

4.3.9 Stock Summary

To view Stock Summary:� Go to Gateway of Tally > Stock Summary.� Press F12: Configure, set Show Opening balance, Goods Inwards, Goods Outwards and

Closing Balance to Yes.


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4.4 STATEMENTS OF ACCOUNTS

Tally.ERP 9 provides us the capability to generate, print, mail or upload various statements andreports viz., Receivables, Payable statements, Ageing Analysis Report and so on.4.4.1 Receivables and Payables

Accounts Receivables refer to amounts to be received from the sundry debtors while AccountsPayables are the amounts to be paid to sundry creditors. Tally.ERP 9 provides complete bill-wise information of amounts receivable as well as payable on party wise, group wise or Bill-wise.To view Outstandings:� Set Maintain Bill-wise Details to Yes in F11: Accounting Features.� Create a Party (Ledger A/c) under Sundry Debtors / Sundry Creditors group.� Set Maintain balances bill by bill to Yes for the parties during ledger creation.� Go to Gateway of Tally > Accounting Vouchers > Sales (F8) or Purchase (F9) accord-ingly

and enter the transaction by specifying a Bill reference No. along with due dates for theamount to be received or paid in the Bill Allocations for screen.

To view Receivables / Payables Reports:� Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables.

Fig. 4.4.1: Bills Outstanding Report - Bills Receivables screen

The report displays bill-by-bill outstanding for all the parties with the pending amount alongwith the due date.To view amounts payable by the company, select Payables in the Out-standings menu. We canalso toggle between Payables or Receivables reports, by clicking F4.




4.4.2 Ledgerwise outstanding

To view individual Party wise outstanding:� Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Ledger.

Fig. 4.4.2: Ledger Outstandings Report screen

Tally.ERP 9 provides a report displaying bill-by-bill details of all outstanding for the selectedparty ledger with the total outstanding amount. To view details of cleared bills, press F12:Configure and enable the required options.4.4.3 Groupwise Outstanding

To view Group Outstanding Reports:� Select Group in the Outstandings menu and then select the specific group or sub group.

Fig. 4.4.3: Group Outstandings Report


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4.4.4 Ageing Analysis Report

Tally.ERP 9 facilitates generation of Ageing Analysis reports for Outstandings. We can definevarious range of periods and view outstanding across the specified periods viz., we can specify 0to 30 days, 30 to 45 days and 45 to 75 days and so on.To view Ageing Analysis Report:� Go to Gateway of Tally > Display > Outstandings > Receivables or Payables.� Select F6 (Age wise).� Specify Ageing Methods and the Periods.

Fig. 4.4.4: Ageing Analysis Report

We may also view the Ageing Analysis report by due date or by bill date.


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Documents

required month

required bank account

purchase register screen

sales register screen

gateway of tally balance

profit loss account

trial balance screen

debit note register