taleocafe best practices aceprescreening_en_taleo ace and pre-screening cafe

Taleo ACE and Pre-screening

CaféAdding Value to you Recruitment Strategy

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Background HR Specialist Change Management Training Manager HR Process Optimization Joined Oracle through the

acquisition of Taleo

Michelle M. Koppenol

Presenting Today…

Principal Consultant at Oracle


Agenda

Getting Started with ACE Achieving ACE Effectiveness Examples ACE Best Practices Configuration Actions


Getting Started With ACE


Why is automated pre-screening important ?

Candidates have more choices and are less patient with inefficient staffing processes

In today’s marketplace there is war on talent Recruiting processes are clogged with Candidates, and Recruiters are faced

with a difficult choice:

OR

Because the Internet today has greatly influenced both candidates and employers

“Work long hours by reviewing EVERY cv manually

Screen only enough cv’s to create a viable “short-list”

What is ACE

Efficiency

Data

2/3’s of Recruiters’

Time

1/3 of Recruiters’

Time

1/3 of Recruiters’

Time

2/3’s of Recruiters’

Time

NO ACE With ACE

Effective Automated Pre-screening helps accomplish three important goals

Candidate Profile


Achieving ACE effectiveness

Achieving ACE effectiveness“Tell me about your favorite Hiring Manager”

Least Favorite Most Favorite

Engagement & Accountability

They tell me what they are looking for … They KNOW what they are looking for… They make time to meet with me They give me feedback on resumes They give me feedback on failed Candidates They DON’T change job spec’s in the middle

of a search They keep interview appointments They make quick decisions

ASSESSINGCANDIDATEEXCELLENCE

AUTOMATEDCOMMUNICATION EXCHANGE

ACCELERATEDCANDIDATEEVALUATION

ABILITIESCERTIFICATIONSEXPERIENCE

TO DEFINE POSITIONS & IDENTIFY

THE IDEAL CANDIATE

TO FILTER, RANK, DISTRIBUTEAND SELECT CANDIDATES

TO INSTANTLY NOTIFY RECRUITERS, HIRING MANAGERS

& CANDIDATES

TO ANALYZE PROFILE EFFECTIVENESS AND IMPROVE

Achieving ACE effectiveness

Sorting Strategy


Examples


Pull Questions from Library


Apply Model


Add Questions


Requirements & Assets defined


Candidate View


Candidates are Ranked & Sorted

ACE Candidates


Setting the ACE Alert


Viewing Candidate Answers


ACE Best Practices


ACE Best practices - Partnering


Best practice suggestions

Understand the ACE methodology Centralize content control Questions and competencies should be linked to Locations and

Functions Questions and competencies should be marked as Profiler and/or

Model Limit the amount of text-based answers Ensure candidate lists reflect and sort by ACE in the NEW step


Best PracticesRole and responsibilities


Best Practices


Suggested approach


Questions and competencies setup


Accessing the libraries


Creating a question

Single answer Multiple answer Free text Can be visible to a specific group only

– All candidates– Internal candidates– External candidates

Can and should be linked to a structure


Associating questions or competencies to a Function or a Location

In the question select the desired structureOr In the function or location view, select the desired folder

– Add an existing question in the folderOr– Create a new question in this folder


Adding a question or a competency to the Profiler or the Model

You must navigate to either Location or Function view Select the question(s) and choose the appropriate action from the

“More Actions” drop downOr Open and Edit the selected question, and in the “Associated

Structure” select the desired options


Top 10 Common Errors in Question Development

1. Too Many / Too Few Questions2. Wrong Question Type3. Poor Answer Range4. No way out in Responses5. Multiple Functions Per Question

5. Questions with Yes/No Answers6. Errors in Question Wording7. Non-Standardized Formats8. Years Versus Proficiency9. No Prescreening Value


Realize the benefitsAchievable Results

Drop Time-to-Fill from Months to Days

Accomplish 75% of the work in just 20% of the Time-to-Fill

Reduce Cost of Spend >25%

Close the loop with Hiring Managers to drive engagement and accountability

Questions

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