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Recruiting Click-by-Click Guide

Taleo Proprietary and Confidential Updated: 3/14/2013

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Taleo Recruiting

Click-by-Click Guide Manager Guide



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Table of Contents Legal and Confidentiality Information .................................................................. 4 Getting Started ................................................................................................. 5

Computer Settings .......................................................................................... 5 Screen Resolution ............................................................................................. 5 Full Screen Mode .............................................................................................. 5 Internet Explorer Zoom Option ............................................................................ 5 Trusted Sites .................................................................................................... 5 Allow Pop-ups ................................................................................................. 5 Add Taleo to Favorites ....................................................................................... 5 Communications Menu ...................................................................................... 6

Computer Settings and Troubleshooting FAQ’s .................................................... 7 Log into Recruiting ......................................................................................... 8 Work with My Setup ...................................................................................... 10

Requisition Management .................................................................................. 14 Create a Requisition ....................................................................................... 14 Requisition Creation FAQ’s ............................................................................. 27 Route a Requisition for Approval ...................................................................... 28 Resend the Requisition Approval Request (eShare) Email ...................................... 32 Approve a Requisition .................................................................................... 34 FAQs Regarding Approving a Requisition .......................................................... 36

Candidate Management .................................................................................... 37 Access and View Candidates ............................................................................ 37 Change Step/Status using Shortcut Buttons ......................................................... 40 Revert a Candidate ......................................................................................... 42 Change Step/Status using More Actions Menu ..................................................... 43 Reject a Candidate ......................................................................................... 45

Where to Go for Support .................................................................................. 47 CE Help ...................................................................................................... 47 MEC/MEHC Help ......................................................................................... 47 NNG Help ................................................................................................... 47 KRGT Help .................................................................................................. 47 User Guide Updates ....................................................................................... 47

Appendix I - Requisition Fields Reference Guide .................................................. 48 Requisition Tab ............................................................................................. 48

Logistics Section ............................................................................................ 48 Administration Section..................................................................................... 52 Description Section ......................................................................................... 53

Attachments Tab ........................................................................................... 54 Attachments ................................................................................................... 54

Approvals Tab .............................................................................................. 54 Approvals ...................................................................................................... 54

History Tab .................................................................................................. 54 History.......................................................................................................... 54

Appendix II–Represented Job Codes ................................................................... 55 Appendix III–Nonrepresented Job Codes ............................................................. 62 Appendix III–Nonrepresented Job Codes ............................................................. 62 Taleo Icons .................................................................................................... 63



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Legend

Best Practice

Note

For Your Information

Prompt



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Legal and Confidentiality Information

Copy Right This Session Guide is Copyright 2006 Taleo Corporation. All rights

reserved. Every effort was made to ensure that the information in this document was complete and accurate at the time of printing. However, information is subject to change. Taleo cannot assume responsibility for any errors or omissions due to ongoing configuration, software or process changes. In addition, changes or corrections to the information contained in this document may be incorporated into future issues.

Duplication Rights This guide along with other materials for this course may not be

duplicated or adapted unless copyright and duplication rights have been purchased from Taleo University..

Information Confidentiality

It shall be agreed by the recipient of the document (hereafter referred to as “the other party”) that confidential information disclosed by Taleo through its documents shall be retained in confidence by the other party, and its respective employees, affiliates and/or subsidiaries, pursuant to the following terms and conditions: Confidential Information for the purpose herein, the term “Confidential Information” shall mean the following: Any information, know-how, data, process, technique, design, drawing, program, formula or test data, work in process, business plan, sales, suppliers, customer, employee, investor or business information contained in a document, whether in written, graphic, or electronic form; or Any document, diagram, or drawing which is either conspicuously marked as “Confidential”, known or reasonably known by the other party to be confidential, or is of a proprietary nature, and is learned or disclosed in the course of discussions, demonstrations, or other collaboration undertaken between the parties.



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Getting Started Computer Settings

Screen Resolution

1

It is recommended that you set your screen resolution to the highest possible setting. *These instructions may vary, depending on what version of Windows your computer has. 1.1 Click on computer Start button 1.2 Click on Control Panel 1.3 Locate the Appearance and Personalization section 1.4 Click on Adjust Screen Resolution 1.5 Verify that the resolution is set to the highest setting

Full Screen Mode

2 The Taleo application is best viewed in full screen mode.

2.1 Click on the maximize button located in the top right corner of the browser window 2.2 From the browser window, select keystroke alt + enter Note: Use this keystroke to maximize or minimize the screen

Internet Explorer Zoom Option

3 The Taleo application is best viewed when the internet explorer zoom option is set at 100%. 3.1 On your Internet Explorer toolbar, select Page 3.2 Select Zoom 3.3 Make sure that 100% is checked

Trusted Sites

4

Add Taleo to your trusted sites. 4.1 Go to: https://midamerican.taleo.net 4.2 Go to Tools 4.3 Click on Internet Options 4.4 Click on Security tab 4.5 Click on Trusted Sites 4.6 Click on Sites button 4.7 The Taleo URL should populate in the Add this website to the zone: box. If not, type: https://midamerican.taleo.net 4.8 Click Add 4.9 Click Close 4.10 Click OK

Allow Pop-ups

5 Allow pop-ups from Taleo. 5.1 On your Internet Explorer toolbar , go to Tools 5.2 Select Pop-up Blocker 5.3 Select Pop-up Blocker Settings 5.4 Type: midamerican.taleo.net 5.5 Click Add

Add Taleo to Favorites

6 Add Taleo to your Favorites. 6.1 Go to: https://midamerican.taleo.net 6.2 Click Add to Favorites in the top left corner of your browser window 6.3 In Name field type Taleo 6.4 Click Add

https://midamerican.taleo.net/





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Communications Menu

7

The Communications menu is used to give Taleo users easy access to the most up to date Click-by-Click guide and/or helpful training aides. It is located on the right side bar of Center Stage. Locate the Communications menu. 7.1 Log in to Taleo: https://midamerican.taleo.net 7.2 Click on Recruiting 7.3 To get to Center Stage from anywhere in the Taleo application, click on Recruiting

7.4 If the right side bar is minimized, click on the double arrow button to maximize it

7.5 Click on the icon to display the Communications menu If the Communications menu does not display. 7.1 On your Internet Explorer toolbar, go to Tools 7.2 Click on Internet Options 7.3 Click on Security tab 7.4 Click Custom level 7.5 Scroll down to Display Mixed Content (located approximately half way down) 7.6 Select the radio button, Enable 7.7 Click OK Log out and sign back in to Taleo. You will be prompted with one or two of the following Security Warnings, find the warning below that exactly matches the wording on your computer and answer accordingly. 7.1 Security Warning: The current webpage is trying to open a site in your trusted sites list. Do you want to allow this? Answer=Yes 7.2 Security Warning: Do you want to view only the webpage content that was delivered securely? Answer=No 7.3 Security Information: This page contains both secure and nonsecure items. Do you want to display the nonsecure items? Answer=Yes Your computer settings are now configured for you to use Taleo.




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Computer Settings and Troubleshooting FAQs I am getting an error that says my pop-up blocker will not allow me to access the site. Follow the instructions in steps 4-6 in the Computer Settings section of this guide. Is my password the same as my network password? No, not unless you set it the same. The system does not correlate with the network password. So when you change your network password, it does not change your Taleo password. I forgot my password, how do I get a new one? Follow step 3 of the Log Into Recruiting section of the user guide.



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Login to Recruiting

1 Enter the Taleo URL into your Internet Explorer address bar: https://midamerican.taleo.net.

If a message displays informing you that you cannot access Taleo because your pop-up blocker is turned on, select (from your browser menu) Tools…Pop-up Blocker…Turn off Pop-up Blocker. *More detailed instructions on how to turn off the pop-up blocker are located in the Computer Settings section of this manual.

2 Click Enter (on your keyboard) or click the browser Go button.

Save the Sign In page URL to your Internet Explorer favorites. *More detailed instructions on how to save Taleo to your favorites are located in the Computer Settings section of this manual.

3

Enter your User Name and Password in the appropriate fields. User Name= Your T-Number The Password is case sensitive. If you have forgotten your password or are a first time user, follow the instructions below: 3.1 Click on Forgot your password? 3.2 Enter User Name and email address 3.3 Click OK 3.4 Receive an email from [email protected] with the subject, “Forgot your Password?” and follow instructions to reset password 3.5 If you have not received the email, check your junk mail 3.6 If you are still not receiving the email, then contact the system administrator at [email protected] Note: Your password must comply with the following protocol:

It must contain between 6 and 32 characters from the following set: ! # $ % & ( ) * + , -. / : ; < = > ? @ [ \ ] _ ‘ { | } ~ 0123456789

ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz It must contain at least 1 letter (ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz) It must contain at least 1 numeric character (0123456789) It must contain at least 1 character(s) from the following set: ! # $ % & ( ) * + , - . / : ; < = > ? @ [ ] _ ` { | } ~ It must not contain more than two identical consecutive characters (AAA, iiii,

$$$$$, …) It must not contain your user name It must not contain your email address

4

Click the Sign in button.


mailto:[email protected]




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5

You will be prompted with one or two of the following Security Warnings. Find the warning below that exactly matches the wording on your computer and answer accordingly. 5.1 Security Warning: The current webpage is trying to open a site in your trusted sites list. Do you want to allow this? Answer=Yes 5.2 Security Warning: Do you want to view only the webpage content that was delivered securely? Answer=No 5.3 Security Information: This page contains both secure and nonsecure items. Do you want to display the nonsecure items? Answer=Yes

6 Select Recruiting from the Taleo main menu.

The Center Stage main menu appears.



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Work with My Setup

1

Select My Setup.

My Setup allows you access to the following items: Change your Taleo password – Proceed to steps 2-5 Delegate your Taleo tasks – Proceed to steps 6-9 Set preferences – Proceed to steps 10-12 Set Frequent Collaborators – Proceed to steps 13-14 Set Frequent Approvers – Proceed to steps 15-18

2 Change your Taleo password Under the General tab, click the Edit button and scroll down to the Account section.

3 In the Password field enter your replacement password.

Your password must comply with the following protocol: It must contain between 6 and 32 characters. Use only characters from the following set: ! # $ % & ( ) * + , -. / : ; < = >

? @ [ \ ] _ ‘ { | } ~ 0123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz

It must contain at least 1 letter (ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz)

It must contain at least 1 numeric character (0123456789) It must contain at least 1 character(s) from the following set: ! # $ % & ( )

* + , - . / : ; < = > ? @ [ ] _ ` { | } ~ It must not contain more than two identical consecutive characters (AAA,

iiii, $$$$$, …) It must not contain your user name It must not contain your email address

4 In the Confirm Password field re-enter your replacement password.

5 Click the Save and Close button.

6

Delegate your Taleo tasks Delegation allows you to temporarily assign your tasks, such as approvals, to another employee. This can be helpful when you plan to be out of the office for any length of time.

Click the Delegate button under Account.



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7

In the Alternate User field:

7.1 Click the Selector button

7.2 Type the employee’s name in the Name field

7.3 Click on the Refresh button

7.4 Click the Select button next to the employee’s name

8 Use the Calendar icon to select the From and To dates.

9 Click the Done button.

Click Yes to confirm that you allow the delegee to access the delegator’s work items.

The Delegate button is now an Update Delegation…

button and there is a note above the button that indicates who has been delegated and the time frame of the delegation.

10 Set preferences Click on the Preferences tab, click the Edit button and scroll down to update Preferences.

11

Under Preferences, scroll down in order to modify: 11.1 General - User Preferences 11.2 Search Preferences 11.3 Candidates - How candidates are viewed 11.4 Requisition Preferences

12 Click Save and Close to save updates to the Preferences tab.

13

Set Frequent Collaborators When frequent collaborators are added in My Setup, the collaborators that you add will appear by default on every single requisition that you create. It is suggested that you only add the frequent collaborators in My Setup that should appear by default for almost every requisition that you create. Click on the Frequent Collaborators tab and click on the Add or Modify

button.



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14

14.1 Type the employee’s name in the Name field and then click on the Refresh button


14.3 Repeat steps 1-2 above until all frequent collaborators are listed in the Selected Collaborators box

14.4 Click

The frequent collaborators should now appear in the Collaborators section of the Frequent Collaborators tab. The Add button is now a Modify button.

15

Set Frequent Approvers Frequent approvers can be added in My Setup for requisition or offer approval. The approvers that you add in the Requisition Approval section will appear by default on every single requisition that you create. It is suggested that you only add the frequent requisition approvers in My Setup that should appear by default for almost every requisition that you create.

Click on the Frequent Approvers tab and click on the Add or Modify button in the Requisition Approval section.

This section adds Frequent Approvers when requesting requisition approvals.

16

16.1 Type the employee’s name in the Name field and then click on the Refresh button.


16.3 Repeat steps 1-2 above until all frequent approvers are listed in the Selected Approvers box

16.4 Click

The frequent requisition approvers should now appear in the Requisition Approval section of the Frequent Approvers tab. The Add button is now a Modify

button.

17

Frequent approvers can be added in My Setup for requisition or offer approval. The approvers that you add in the Offer Approval section will appear by default on every single offer that you create. It is suggested that you only add the frequent offer approvers in My Setup that should appear by default for almost every offer that you create.

Click on the Add or Modify button in the Offer Approval section.

This section adds Frequent Approvers when requesting offer approvals.



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18

18.1 Type the employee’s name in the Name field and then click on the Refresh button.


18.3 Repeat steps 1-2 above until all frequent approvers are listed in the Selected Approvers box

18.4 Click

The frequent offer approvers should now appear in the Offer Approval section of the Frequent Approvers tab. The Add button is now a Modify button.



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Requisition Management Create a Requisition

1

Before you get started you will need: 1. The job code and job code extent for the position that you are creating a requisition. The instructions below will assist you in obtaining the job code and extent for either a represented or nonrepresented position. Represented positions: Appendix II-Represented Job Codes (located at the end of this user guide) lists all represented job codes. Nonrepresented positions: The job code and job code extent are listed on the position description. Appendix III–Nonrepresented Job Codes (located at the end of this user guide) provides a sample of a position description and where the job code and extent are located on the position description.

Example of Job Code and Job Code Extent from a nonrepresented job description:

Note: The Taleo job code and extent field also provides a selector option that allows you to search for the job code by title. Contact [email protected] for the following reasons:

You are still unable to locate the job code and extent The position description for a nonrepresented position needs changed The position description for a nonrepresented position has not been reviewed in two years If you do not have a current version of a nonrepresented position description

2. Incumbent Information: If there is an incumbent for the position, you will need the following information about the employee being replaced before creating the requisition.

Incumbent new job title and work location Incumbent name Incumbent t-number Incumbent former job title and work location Incumbent former salary grade (nonrepresented position) Incumbent former hourly rate (represented position) Incumbent termination or transfer date Accounting codes that hiring costs should be billed to: RC, BC, Activity Code, Location

Code and Facility Code (if facility code is applicable) 3. The department name for the position being filled. You can find the department by:

Looking at an employee in the same department in Outlook Looking at an employee in the same department in the employee directory Run the employee by supervisor report from HR Self Service in order to view the

department names of all employees reporting to you (only hiring managers can access this report)

If you still do not know the name of the department for the position you wish to fill then contact [email protected].

2 Follow the instructions to Login to Recruiting.





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3 Go to Center Stage by clicking on the Recruiting tab.

4 Click the Create Requisition… button in the Requisition channel area.

5

Enter the Job Code and Extent Detailed Instructions: 5.1 Click on the selector button Example:

5.2 Use the quick filters box to search for the job code and extent Note: When searching for a job code, combine the job code and job code extent without any spaces. Job titles may be abbreviated; the best way to find the position is by knowing the job code and extent.

Example: Job code: CSS401 Job code extent: 0039 Search for: CSS4010039 Click the refresh button

5.3 Click the select button that correlates with the job code and title that you want to fill Example:

5.4 The job code and title that you selected appears in the Job Code and Extent box Example:

6

Enter the Hiring Manager Detailed Instructions 6.1 If the hiring manager field did not auto-populate, then type the name of the hiring manager in the Hiring Manager field Example of Hiring Manager box:

6.2 Possible options appear as you type, click on the hiring manager you want to select. Notice in the example below that the word “test” was typed into the Hiring Manager open text field and then suggestions including the word “test” populated as options below the field



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Note: You can also click the Selector button to use the Quick Filters to search for the hiring manager

7 Click the Next button.

8

Enter the Organization Detailed Instructions: 8.1 Click on the selector button Example:

8.2 Type the correct Business in the Quick Filters Business field, options include:

MidAmerican Energy Holdings Company MidAmerican Energy Company CalEnergy Generation Kern River Gas Transmission Northern Natural Gas

Example:

8.2 Type the correct company name in the Quick Filters Company field, options for MidAmerican Energy include:

Nonrepresented Represented

Example:



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8.3 Type the correct business unit in the Quick Filters Business Unit field, options for MidAmerican Energy may include:

Corporate Service Customer Service Delivery Services Information Technology Marketing/Sales Non-Utility Supply

Example:

8.4 Type the correct function group into the Quick Filters Function Group field Example:

8.5 Type the correct department into the Quick Filters Department field Example:

8.6 Press the Select button next to the correct Business-Company-Business Unit-Function Group-Department combination from the Organizations Selector window Example:

8.7 Ensure that the correct Business-Company-Business Unit-Function Group-Department combination appear in the Organization field Example:

9 Enter the Primary Location



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Detailed Instructions 9.1 Click on the selector button Example:

9.2 Type the correct work location in the Quick Filters Work Location field then click the refresh button Example:

9.3 Press select next to the correct work location Example:

9.4 The work location now appears in the Primary Location field Example:

10

Enter the correct Job Field Detailed Instructions (if this field is blank by default) 10.1 Click on the selector button Example:

10.2 Press select next to the correct Job and Discipline from the job field list Example:

10.3 The function and discipline now appear in the Job Field Example:



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If all levels within Organization, Location and Job are not completed then the requisition will be rejected.

11

Add Additional Locations (if applicable) Detailed Instructions

11.1 Select the Add Locations button Example:

11.2. Use one of the Quick Filters options to find the location and select refresh Example:

11.3 Click on Select next to the location where the position could be located 11.4 The additional location will appear in the Other Locations box Example:

11.5. Repeat steps 11.1-4 until all additional locations are added to the Other Locations box

12

Ensure the following: 12.1. Five levels of Organization have been entered in the Organization field

12.2. Four levels of Location have been entered into the Location field

12.3. At least one level of Job has been entered into the Job Field

13 Click the Create button.

14 The requisition file appears.



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Click the Save button to obtain a requisition number. Example:

The requisition title and requisition number now appear at the top of the requisition file.

Example:

15

Change the Show fields required to: drop down to Request Approval.

Example:

Note:

If the Show fields required to: drop down = Save, then only fields required to save the requisition will have a red asterisk in front of the field label

If the Show fields required to: drop down = Request Approval, then only fields required to request approval will have a red asterisk in front of the field label

If the Show fields required to: drop down = Post, then only fields required to post the position will have a red asterisk in front of the field label

Complete all fields required that now have a red asterisk in front of the field label.



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Saving a requisition as a draft:

If you are unable to finish the requisition and need to save it as a draft, then change

the Show fields required to: drop down to Save.

Now only fields required in order to save the requisition will have a red asterisk in front of the field label.

See the Appendix I - Requisition Fields Reference Guide (located at the end of this guide) for detailed information on all requisition fields.

The following steps (16-25) provide a high-level view of the required fields when creating a requisition.

16 In the Logistics Section, complete the following sections:

Identification: Step 17 Owners and Collaborators: Step 18 Structure: Steps 19 - 20 Profile: Step 21 MEHC Fields: Step 22

17

Required fields indicated by a red asterisk *

Identification fields

Number of Openings – If you are requesting more than one opening, do not forget to change this number.

* Title (by Manager) – Only required when requesting approval for hiring at multiple levels (i.e., Engineer I/II/Sr).

* Select Department Head/Vice President

* Officer

* Division

18


Owners and Collaborators fields – complete as required for your business.

Note: In order to submit the requisition for approval, you must be listed as the Hiring Manager, Hiring Manager Assistant or a collaborator. So, if you are an administrative assistant completing a requisition on behalf of the hiring manager, you must add yourself to the requisition as either the Hiring Manager Assistant or a collaborator now.

* Recruiter – This should be automatically populated. If not then the appropriate recruiter should be: MEC and MEHC select MEC-MEHC Staffing Mailbox

* Hiring Manager – This field should have auto-populated or already



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completed in step 6 of this section. Hiring Manager Assistant – Hiring manager assistants have access to

view or edit your requisitions and candidates as well as view offers. Administrative assistants are added to Taleo by request. If you

cannot find your administrative assistant, contact [email protected] to have him or her added to Taleo.

Collaborators – Complete this section if your organization requires collaborators. Collaborators are people who should have access to view or edit your requisitions. If you have set up your frequent collaborators then select the Add Frequent

Collaborators button to have them added as collaborators on this requisition.

If you wish to add or modify collaborators then select the Modify button to add collaborators to this requisition.

a. Use the Quick Filters box to search for the desired collaborator and then

click on the refresh button

b. Click on the Select button for the desired collaborator(s) c. The collaborator(s) should appear in the User Selector box. If all

collaborators appear in this box then click on Done d. Your collaborator(s) should appear in the Collaborators section of your

requisition

19

Required fields indicated by a red asterisk * Structure – complete as required for your business Note: If any of the categories listed below are missing, then the requisition will be rejected and sent back to you for correction. Click the Edit button to update the requisition structure.

• * Organization – You should see the following categories:

1. * Business

2. * Company

3. * Business Unit

4. * Function Group

5. * Department

mailto:[email protected]?subject=Please%20add%20HM%20Assistant%20to%20Taleo



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• * Primary Location – You should see the following categories:

1. * Country

2. * State/Province

3. * City/Metro Area

4. * Work Location

• * Job Field – You should see the following categories:

1. * Function

2. Discipline

Example of an incorrect structure that would get rejected:

Example of a correct structure:

20 Structure – add locations

If this position could be located at more than one location, then follow the instructions below to add additional locations to the requisition:

1. Click on the Edit button located in the Structure section



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2. Select the Add Locations button 3. Use one of the Quick Filters options to find the location and select refresh

4. Click on Select next to the location where the position could be located 5. The additional location will appear in the Other Locations box 6. Repeat steps 1-4 until all additional locations are added to the Other Locations box

21


Profile *Schedule Shift Travel

Department of Transportation Information * DOT Covered Position * Driving and/or CDL Requirements

22

Required fields indicated by a red asterisk * MEHC Fields Complete all fields located in the Justification Information section Complete all fields located in the Incumbent Information section

If applicable, complete all fields located in the Union Information section

23

Required fields indicated by a red asterisk * In the Administration Section, complete the following:

Budget * Do you approve the payment of an employee referral bonus and at what

amount? * Relocation eligible



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* Other Costs Approved – check the box next to any other costs you approve

* Accounting Information – Enter the accounting information to charge recruiting costs to

24 Required fields indicated by a red asterisk * Additional Information – Enter any additional comments that are pertinent to the requisition.

25

Required fields indicated by a red asterisk * Compensation Job Grade – Verify it is correct. If this is a multi-level posting then the

recruiter will have access to change this field after the requisition is approved.

26

Job Description

Review the job description and qualifications for accuracy.

Nonrepresented Positions:

If changes are required or the job description is missing, contact [email protected].

Represented Positions:

If changes are required or the job description is missing, contact [email protected].

After the requisition is approved, your assigned recruiter will work directly with you to finalize the job description for posting purposes.

27 Click Save and Close .

The following fields are required before the requisition can be saved: Recruiter Job Field Primary Location

If any of these fields are left blank then you will get an error message, similar to below, and you will be required to complete the fields before saving.

mailto:[email protected]?subject=Taleo%20Job%20Description

mailto:%[email protected]?subject=Taleo%20Job%20Description



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28

Attach documents to share with approvers

Click on the Attachments tab to attach documents to the requisition.

Example:

You can use this tab to attach further requisition justification information

Attach requisition specific documents

Attachments are viewable by eShare approvers.

29 If the requisition file disappeared then you may have forgotten to add yourself as the Hiring Manager, Hiring Manager Assistant or Collaborator.

Contact [email protected] to get added to the requisition and submit it for approval.

Your requisition is in Draft step and N/A status. Proceed to the next section in order to route the requisition for approval.

mailto:[email protected]?subject=Unable%20to%20Submit%20Requisition%20for%20Approval



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Requisition Creation FAQs After saving my requisition, it disappeared. Where did it go? You must be listed as an owner (recruiter, hiring manager or hiring manager assistant) or collaborator on the requisition in order to continue viewing the requisition after it is saved. Contact [email protected] to be added as an owner or collaborator of the requisition. I can’t find the button that the user guide says to select, what do I do? Your computer settings may cause buttons to appear “missing”. Follow steps 1-3 in the Computer Settings section of this guide. The requisition was rejected, what do I do now? Hiring managers have the ability to edit rejected requisitions. Once you have updated the rejected requisition then you can resubmit it for approval.




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Route a Requisition for Approval

1 Find the requisition to self approve in one of two ways: 1.1 Sign into Taleo and locate the draft requisition 1.2 You are already in the requisition – proceed to step 4

2

Login to Recruiting and locate the requisition 2.1 Login to Recruiting 2.2 Click on View Requisitions Example:

2.3 Use the Quick Filters window to enter the requisition number, and then click the refresh button Example:

3

Click on the name of the requisition that you want to Request Approval Example

Note: At this point, your requisition will be in Draft Status.

4

Use the Diagnostic Tool to determine if the requisition can be sent for approval. Detailed Instructions

4.1 Click on the Diagnostic Tool which is located on the right side pane 4.2 Review the three categories: Save, Request Approval and Post 4.3 In order to request approval, you should see the following:

Save = File ready for saving Request Approval = File ready for approval

4.4 If the conditions in 4.3 are met, then proceed to step 6 4.5 If the conditions in 4.3 are not met, then you will see a list of fields that are still required to complete before the requisition can be sent for approval. Proceed to step 5

5 According to the diagnostic tool, there are still fields required to Save or Request Approval.



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Detailed Instructions

5.1 Click on Edit located in the Requisition Tab of the requisition file

5.2 Change the Show Fields required to: drop down to Request Approval 5.3 All fields required to Save and Request Approval will now have a red asterisk in front of the field label

5.4 Complete each field with a red asterisk

5.5 Notice as each field is completed, it disappears from the Diagnostic Tool list

5.6 After all required fields are complete, the Diagnostic Tool should appear as follows: Save = File ready for saving

Request Approval = File ready for approval

5.7 Click Save and Close

6 From the More Actions drop down menu select Request Approval. Example:

7

If you have set frequent approvers, review the approvers. Detailed Instructions

7.1 To delete approvers, mouse over the approvers name and click the check box that appears between the approvers name and the decision box Example:

7.2 To add approvers, click on the Add approvers box located in the lower left corner. Proceed to step 8 7.3 All approvers are listed, proceed to step 10

8 Add Approvers Detailed Instructions 8.1 Under the Quick Filters menu, Enter the name of the first approver in the Name field and click

Refresh . Add the approvers in the order that the requisition should be approved in Example:



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8.2 Click the Select button to the right of the appropriate approver’s name Example:

8.3 The approver should appear in the approvers box Example:

8.4 Repeats steps 8.1 – 8.3 to select all the approver names necessary 8.5 Review the order of approvers

• If they are in the correct order, proceed to step 10 • If they are not in the correct order, proceed to step 9

Example:

9

Delete approvers and re-add Detailed Instructions If the approval path is not set up in the correct order, then follow these detailed instructions. 9.1 Delete all approvers Example:

9.2 Follow detailed instructions in step 8. Add approvers in the order that they should approve the requisition



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10

Add Comments Detailed Instructions 10.1 Add required comments in the *Comments field. Note: if you do not see the comments text field, use the scroll bar to scroll down to the Comments field Example:

These comments will appear on the E-Share requisition approval request that is sent to the approvers.

11 Click the Done button.

Your requisition is now in Pending status with status details of To Be Approved.



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Resend the Requisition Approval Request (E-Share) Email

1 If a requisition has been submitted for approval but the approver cannot locate the email, didn’t receive the email or has forgotten about the email, you can resend the approval request. Find the requisition that needs the approval request resent. 1.1 Sign in to Taleo and locate the pending requisition

2

Login to Recruiting and locate the requisition 2.2 Login to Recruiting 2.2 Click on View Requisitions Example:

2.4 Use the Quick Filters window to enter the requisition number, and then click the refresh button Example:

3

Click on the name of the requisition that you want to resend for approval Example

Note: At this point, your requisition will be in Pending Status.

4

Click on the Approvals Tab Example



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5

Click on Send Reminder

6 A new E-Share email will be sent to the first approver who has not yet approved/rejected the requisition.

You have now sent a requisition approval reminder email.



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Approve a Requisition

Once a requisition has been sent for approval, the first approver in the approval path will receive an email from E-Share [[email protected]].

1

Open the E-Share Request for approval email. Example:

2

Respond to E-Share email To view requisition details and respond to the approval request, click the Respond

button. Example:

3

View Requisition Details In the Taleo E-Share Center window, click on Requisition Details under Requisition Information Summary to view requisition details. Example:

In the Requisition Preview window, you can view all the requisition details entered by the approval requestor. To return to the Taleo E-share Center window, close the window.



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4

Approve the Requisition If you approve all requisition details, make sure I approve this requisition appears in the drop down box below. Enter any applicable comments and click the Done button. Example:

After you approve a requisition, an E-Share Request for approval email will be sent to the next approver in the approval path. To view the complete approval path, click Requisition approval path details in the Requisition Approval Request section.

5

Reject the Requisition If you do not approve all requisition details, change the drop down below to I reject this requisition. Enter comments as to why you do not approve and click the Done button. After rejecting the requisition, the hiring manager has an opportunity to edit the rejected requisition and resubmit it for approval. Example:



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FAQs Regarding Approving a Requisition When will the electronic approval for a requisition be sent and what will it look like? Once the requisition is completed and ready for approval, the approval request email will be sent to you through the Taleo system. Please note the email will be from E-share ([email protected]) not from the employee's mailbox. Do I have to sign in to the system to approve a requisition? No, the approval request email will come to you in your corporate email account. What do I do if I did not receive or accidentally deleted the approval request email? An approval request email can be resent. Contact the hiring manager or [email protected] to have the approval request resent. What happens if I go to approve the requisition via the E-share email I received and it is says the approval time has expired? E-share approvals are only good for 30 days. The system does not allow approvals to be resent. You will need to send an email to [email protected] and a staffing representative can restart the approval process. Note, after the approval process is restarted all approvers who had previously approved the requisition will be required to approve again. What do I do if I notice that the approval path on the requisition that I am reviewing is incorrect (i.e., missing level of management, incorrect order, etc.)? After a requisition has been sent for approval, the hiring manager or staffing has access to terminate the approval path and resubmit. Please contact the hiring manager or [email protected] to have the approval path terminated and resubmitted for approval. If the requisition has reached the status, open approved, then the requisition may need to be cancelled and resubmitted for approval with the correct approval path. What if I am going to be out of the office and unable to access email? Can someone else approve or does it have to wait until I am back? If you know that you are going to be out of the office without access to your email, it is best to inform those managers/supervisors that may need your approval who will be approving in your absence. If you are unexpectedly out of the office and unable to access email, you will need to contact your local staffing representative for assistance in approving the requisition on your behalf. Can I approve a requisition via my Blackberry or other PDA? Yes and no. It depends on how your Blackberry or other PDA is configured. For example, you may be able to approve or reject a requisition but not be able to open the Requisition Details link because it is a pop up. If you have questions regarding how your Blackberry or other PDA is configured, please contact the Technology Resource Center. What happens next if I reject a personnel requisition? The hiring manager receives an email notifying him/her that the requisition was not approved with comments on why it was rejected. The hiring manager will have an opportunity to edit the requisition and resubmit it for approval.





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Candidate Management Access and View Candidates

1

Select View Requisitions.

You are now in the requisition list. There are two ways you can access and view candidates. 1.1 Candidates link from requisition list – Proceed to step 2 1.2 Candidate link from requisition file – Proceed to step 3

2

Locate the requisition that you want to view candidates for. 2.1 Locate the last column labeled Candidates The number under this column indicates the number of candidates who

have applied to the requisition. 2.2 Click on the number link corresponding to the appropriate requisition Proceed to step 4.

3

Locate the requisition that you want to view candidates for. 3.1 Click on the job title link for the requisition you wish to view candidates for 3.2 You are now in the requisition file 3.3 Click the number link in the left side menu to view the candidates list. Proceed to step 4

4

To return to the requisition file at any time, click the job title link at the top of the

page .

The system automatically defaults to show all candidates in every step/status of the hiring process for that particular requisition. By default, all candidates will be listed in alphabetical order.



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5

To change the list of candidates to show only those in New (or any other step), use

the Selection Workflow menu to the left of the candidate list: 5.1 Select any step Note that the menu options change to the statuses in that step 5.2 Candidates in that step will appear in the list 5.3 Select a status within the step 5.4 Candidates in that step and status will appear in the list

The steps/statuses that have candidates in them will have the count of candidates in parentheses next to the step/status.

6 To clear the filter on the step/status, select the Clear the Selection button.

Your most qualified candidates are ACE candidates, identified with a yellow star

icon.

ACE candidates are determined by the requirements and assets (nice-to-haves) question response settings attached to your requisition via the Prescreening section.

7

In the candidates view you can: Sort the column headings by clicking on the column headers Use the filters in the Quick Filters menu to modify the data Use Advanced Filters under Quick Filters to expand the filter query

8 To view a candidate’s record, click on the candidate’s name link. (The candidate’s file will open).

The system automatically defaults to History tab which lists all the activity for this candidate on this specific requisition.

9 You can then review the Job Submission, Attachments, Tasks and Referrer tabs to evaluate/review the candidate’s information.

The candidate submission profile shows when you select a candidate from the list for a specific requisition. To view the general profile select the turned down right corner of the candidate card . Select the turned down left corner of

the candidate card to switch back to the submission profile.



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10 You can move to the next candidate record in the list by clicking the right facing

arrow icon.

You have now reviewed the contents of a candidate’s record.



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Change Step/Status using Shortcut Buttons

1 Select View Requisitions.

2 Find the requisition which has candidates associated to it whose statuses need to be updated.

3 Click on the number of candidates link (far right column ) for the requisition that the candidates are associated with.

4

You can move candidates through the candidate selection workflow in two ways: 4.1 Individually move candidates from within the candidate’s file. Typically used if the

candidate’s job submission has not already been reviewed. Proceed to steps 5-7. 4.2 Bulk move candidates through the candidate selection workflow by selecting the

candidates from the Candidates for job: list. Typically used if the candidate’s job submission has already been reviewed. Proceed to step 8.

5 Individually move candidates from within the candidate’s file. Click on the name (hyperlink) of the candidate to be reviewed.

6 Review the Job Submission tab in order to review the resume, screening, profile and prescreening information.

7 Review the Attachments tab in order to review the candidate’s attached files (resume, cover letter, etc.) Proceed to Step 9.

8

Bulk move candidates through the candidate selection workflow. 8.1 To open the Selection Workflow box click on the double arrow icon

located on the left side bar. 8.2 From the Selection Workflow box, select the step in which the candidates you

wish to work with are contained. Note the number of candidates contained in each step is represented by the number in parenthesis behind the step.

8.3 From the Candidates for job: list, select the Check box next

to all candidates that you wish to move through the candidate selection workflow.



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Proceed to step 9.

9

Click on the Check icon to advance the candidate to the last status within the candidate’s current step. The chart below shows the step and the most advanced status associated with this step.

Current Step Most Advanced Status HM Review Recommend for Interview Interview Approved for next Step Post Interview Testing Approved for Offer

10

Click on the Check with an Arrow icon or the double check with an arrow icon to advance the candidate(s) to the next step within the candidate selection workflow. The chart below shows what the next step within the candidate selection workflow will be from the current step.

Current Step Next Step in Workflow HM Review Interview Interview Post Interview Testing Post Interview Testing Offer

11

Continue advancing candidate(s) in other steps:

11.1 From the candidate file, click on the Up to the candidate list button 11.2 From the Candidates for job: list, clear the Step in the Selection

Workflow left side pane by selecting on the Clear the selection button.

11.3 Repeat steps 4-10

Your candidate’s status has been changed.



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Revert a Candidate

If you change a status in error or something has occurred that requires you to undo a status change, you can Revert a candidate’s status. Locate the candidate that needs to be reverted.

1 Check the box to the left of the candidate’s name (or click the candidate’s name link).

2 Select Revert… from the More Actions drop down menu.

3 The Comments box is mandatory; enter your reason for needing to revert the candidate.

4 Click the Save and Close button.

The candidate has been reverted to the previous step/status they were at before the last action was taken.



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Change Step/Status using More Actions Menu


2 Find the requisition which has candidates associated to it whose statuses need to be updated.

3 Click on the number of candidates link (far right column ) for the requisition that the candidates are associated with.

You can move candidates through the candidate selection workflow in two ways: 1. Individually move candidates from within the candidate file. Typically

used if the candidate’s job submission has not already been reviewed. Proceed to steps 4-6.

2. Bulk move candidates through the candidate selection workflow by selecting the candidates from the Candidates for job: list. Typically used if the candidate’s job submission has already been reviewed. Proceed to step 7.

4 Individually move candidates from within the candidate file. Click on the name (hyperlink) of the candidate to be reviewed.



7

Bulk move candidates through the candidate selection workflow

Select the Check box next to all candidates that you wish to move through the candidate selection workflow. Only candidates within the same step can be moved in bulk. Proceed to step 8.

The Change Step/Status… feature located in the More Actions drop down allows you to place the candidate within any status of their current step. If the candidate is in the most advanced status of their current step then this feature also allows you to move the candidate to a new step and new status.



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8 From the More Actions drop down, select Change Step/Status…

9 Change the New Status to the desired status within the current step. If the candidate has already reached the most advanced status indicated by an asterisk *, then you can also change the candidates New Step and New Status .

10

To continue moving the candidate(s) through the steps and statuses, select

Save and Continue . If there are no further actions to be taken on the candidates’ step and

status, select Save and Close .

Click Cancel to not save the changes listed in the New Step and New Status drop down boxes.

After selecting the Save and Continue button, the system automatically places the candidate(s) in the next step and/or status of the candidate

selection workflow. If you meant to hit Save and Close but instead

selected Save and Continue then verify that the candidate is already in the correct Current Step and Current Status in the top left

corner and then select Cancel .

Your candidate has been moved to another step in the hiring process.



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Reject a Candidate


2 Click on the candidates’ number link (far right column ) for the requisition candidate list you wish to review.

3

You can reject candidates in two ways: 3.1 Individually reject candidates from within the candidate file. Typically used if the

candidate’s job submission has not already been reviewed. Proceed to step 4. 3.2 Bulk reject candidates by selecting the candidates from the Candidates for job:

list. Typically used if the candidate’s job submission has already been reviewed. Proceed to step 7.

4 Individually reject candidates from within the candidate file. Click on the name (hyperlink) of the candidate to be rejected.



Once in a candidate file, if at any time you wish to return to the candidate list then

select the Up to the candidate list button. Example:

7 Bulk reject candidates 7.1 To open the Selection Workflow box click on the double arrow icon located on the

left side bar. 7.2 From the Selection Workflow box, select the step in which the candidates you wish to

reject are contained. Note the number of candidates contained in each step is represented by the number in parenthesis behind the step.



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7.3 From the Candidates for job: list, select the Check box next to all candidates that you wish to reject.

Proceed to step 8

8 Record the Rejected status: • More Actions menu – Proceed to step 9

9

Reject using the More Actions menu From the More Actions menu select Change Step/Status Example:

.

10

Select the appropriate Details or Disposition. If applicable, enter comments.

Select Save and Close If you do not see the Save and Close button, follow steps 1-3 in the Computer Settings section of this user guide.

11

To continue rejecting candidates associated with this requisition:

11.1 From the candidate file, click on the Up to the candidate list button 11.2 From the Candidates for job: list, clear the Step in the Selection

Workflow left side pane by selecting on the Clear the selection button.

11.3 Repeat steps 3-10

Your candidate now has a status of Rejected.



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Where to Go for Support

CE Help Cathy Kilgore 760-348-4203 [email protected]

MEC/MEHC Help

HR Helpline 515-281-2999 opt. 3 then 1 [email protected]

NNG Help Traci Lukasiewicz (402) 398-7856 [email protected]

KRGT Help James Musser 801-937-6340 [email protected]

User Guide Updates

The most up-to-date version of this user guide can be found in three locations:

1. In the Communications menu of Taleo See the Computer Settings-Communications Menu of

this guide for detailed information regarding the Communications menu

Example :

2. HR Management Manual on MEC Online

Go to: http://myonline/ Note : Sign in using your network username and password.

i. Click on HR Management Manual ii. Click on Staffing

3. HR Self Service Click on Manager Resources Locate Staffing and click on the applicable links





http://myonline/



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Appendix I - Requisition Fields Reference Guide

* = Mandatory Requisition Tab

Logistics Section Identification: This section is used to identify the requisition.

*Number of openings to fill with this requisition. Accept the default of “1” or type in an alternative number.

*Title that will be displayed to the candidate when the requisition is posted. This field is not editable by hiring managers.

*Internal title not visible in career sections. This field is where a hiring manager should indicate if he/she would like to post at a multi-level.

Select the appropriate top manager for the position.

Using the drop down, select the appropriate officer for the position. (For MEC use only)

Select appropriate division from the drop down. The choices are: Electric Common Gas N/A

Owners and Collaborators: This section determines who has viewing rights to the requisition.

* Defaults to MEC-MEHC Staffing Mailbox until the requisition is approved, then a recruiter will be assigned.

*Enter hiring-manager-owner of the requisition.

Use this field if a recruiter assistant is used.

Use this field if a hiring manager assistant is used.

Enter collaborators, if any, on requisition here. Click Add Frequent Collaborators if the list of frequent collaborators has been setup view My Setup>Frequent Collaborators tab.

Structure: This section captures information which will allow the requisition to be categorized accurately in the system for search, tracking and reporting purposes.



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The Organization chosen in the Create Requisition wizard will appear here. Users can search for requisitions by this. Typically only displayed internally. This information is provided to payroll as the new hire’s or transferee’s Business, Company, Business Unit, Function Group and Department.

The Primary Location chosen in the Create Requisition wizard will appear here. Users can search for requisitions by this. Candidates may search for jobs in the career section by this. This information is provided to payroll as the new hire’s or transferee’s Primary Location.

*Mandatory. The Job Field chosen in the Create Requisition wizard will appear here. Users can search for requisitions by this. Candidates may search for jobs in the career section by this.

The template chosen in the Create Requisition wizard will appear here.

You have the ability to Edit the OLF by selecting the Edit button.

In the Edit Organization-Location-Job Structure window, you can Add work locations.

If the position(s) have (can have) multiple locations, enter each additional location here. This will be displayed to Candidates in the Career Section.

Profile: The fields in this section are matched to fields filled out by the candidate to identify potential job matches. The information is also used for reporting purposes.

Drop down to the appropriate schedule.

Drop down to the appropriate job type.

Drop down to the appropriate job level.

Drop down to the appropriate shift.



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Drop down to the percentage of time a person in this position should be willing to travel.

Department of Transportation Information needs to be filled in below this header.

Select appropriate option from the drop down. The choices are: N/A Pipeline Highway Both

Select the appropriate option from the drop down. The choices are: Position does not require road driving or

CDL Position requires road driving but no

CDL Position requires road driving and a Class

A CDL Position requires road driving and a Class

B CDL Position requires road driving and a Class

C CDL Position requires Class A CDL but no

road driving Position requires Class B CDL but no

road driving Position requires Class C CDL but no

road driving

MEHC Fields: These are custom fields created to capture information required for tracking and reporting purposes.

Select appropriate justification from the drop down. The choices are: Budgeted Replacement at same or lower

level Budgeted Replacement at same or higher

level Budgeted Replacement at higher level Pre-hire Replacement Budgeted Addition Unbudgeted Addition Inline Progression

Select appropriate reason for opening from the drop down. The choices are: Incumbent transferred to other position Incumbent left company Retirement Addition to Staff – No previous

incumbent Addition to Staff – Incumbent is existing

contractor



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Select Yes or No from the drop down.

Add comments on how the workload has changed. Give examples and estimated impacts. (Available for MEC Nonrepresented and MEHC positions only.)

If requesting approval to replace a position that has supervisory responsibilities, describe the span of control. If not, then enter N/A.

Enter the following information about the individual(s) being replaced: Name If incumbent transferred, to which

position and location T-Number Job title at the time position was vacated Salary grade at the time position was

vacated Termination/Transfer date Note: Please follow formatting for these fields when entering in information for consistency showing up on reports:

Select the appropriate option from the drop down. The choices are:

(This is for MEC represented positions only)




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(This is for MEC represented positions only)

If you know the position will be replaced answer No. If you the position is in anticipation of someone leaving answer Yes. (This is for MEC represented positions only)

Administration Section Budget: This section captures information related to the budget allocated for this position.


Select Yes or No from the drop down.

Place a check in all of the other approved costs.

These links connect to accounting codes on the intranet.

http://myonline/mec/accounting/coa_index.aspx



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For MEC use only.

Enter the code if appropriate.

For MEHC use. Enter the code if appropriate.

For NNG use. Enter the code if appropriate.

For Kern River Use. Enter the code if appropriate.

For CalEnergy Use. Enter the code if appropriate.

Additional Information:

This area is available for any additional information.

Compensation: These are fields to capture the planned compensation for the position. Some of this information is used in the Offer.

* Do not change the default from the job template. If incorrect, enter the correct job grade and notify the Taleo System Administrator of the error.

Other

Description Section Internal: The following information will be posted internally only.

Confirm/Edit the internal job description and qualifications.

NOTE: All of the same functionality as the external sub-tab is available on the internal sub-tab.



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Attachments Tab

Attachments

Attachments may be added but they may not exceed 512000 kilobytes.

Approvals Tab

Approvals

Setup approval path, and view approval history.

History Tab

History History: This section is used to capture and display tracking history on all events related to the requisition. There are no fields on this tab.



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Appendix II–Represented Job Codes

Job Title Job Code and Extent Notes

Assistant Unit Operator Apprentice Local 109 1/6 MEC-PLT1049430 Assistant Unit Operator Local 109 MEC-PLT1048128 Assistant Unit Operator Local 499 MEC-PLT1048128 Assistant Unit Operator Steps Local 499 1/6 MEC-PLT1049430 Cable Splicer MEC-LIN1028105 Cable Splicer Apprentice 1/6 MEC-LIN1029145 Cable Splicer Apprentice 2/6 MEC-LIN1029146 Cable Splicer Apprentice 3/6 MEC-LIN1029147 Cable Splicer Apprentice 4/6 MEC-LIN1029148 Cable Splicer Apprentice 5/6 MEC-LIN1029149 Cable Splicer Apprentice 6/6 MEC-LIN1029150 Cable Splicer Apprentice 7/6 MEC-LIN1029151 Cable Splicer Apprentice 8/6 MEC-LIN1029152 Cable Splicer Crew Leader MEC-LIN1028860 Certified Pipeline Welder MEC-GAS1048108 Combination Lineman/Serviceman MEC-CMB1018110 Combination Serviceman MEC-CMB1028111 Combined Cycle Operator MEC-PLT1129401 Combined Cycle Operator Crew Leader MEC-PLT1129402 Combustion Turbine Specialist MEC-PLT1058143 Combustion Turbine Specialist Apprentice 1/6 MEC-PLT1059315 Combustion Turbine Specialist Apprentice 2/6 MEC-PLT1059316 Combustion Turbine Specialist Apprentice 3/6 MEC-PLT1059317 Combustion Turbine Specialist Apprentice 4/6 MEC-PLT1059318 Combustion Turbine Specialist Apprentice 5/6 MEC-PLT1059319 Combustion Turbine Specialist Apprentice 6/6 MEC-PLT1059320 Combustion Turbine Specialist Apprentice 7/6 MEC-PLT1059321 Combustion Turbine Specialist Apprentice 8/6 MEC-PLT1059322 Crew Leader Gas-Certified Pipeline Welder (CPW) MEC-GAS1017137 Crew Leader Gas-Journey Welder (JW) MEC-GAS1017136 Crew Leader-Electric MEC-LIN1017107 Crew Leader-Garage MEC-GAR1017116 Crew Leader-Gas MEC-GAS1017112 Crewleader-Storekeeper MEC-STR1028861 Custodian MEC-PLT1028141 Custodian Start 1/6 MEC-PLT1029306 Customer Account Clerk MEC-CLE1048149 Customer Account Clerk Start 1/6 MEC-CLE1049338 Customer Account Clerk Start 2/6 MEC-CLE1049339 Customer Account Clerk Start 3/6 MEC-CLE1049340 Customer Account Clerk Start 4/6 MEC-CLE1049341 Customer Account Clerk Start 5/6 MEC-CLE1049342 Distribution Technician MEC-LIN1048144 Distribution Technician-Apprentice 1/6 MEC-LIN1049166



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Distribution Technician-Apprentice 2/6 MEC-LIN1049167 Distribution Technician-Apprentice 3/6 MEC-LIN1049168 Distribution Technician-Apprentice 4/6 MEC-LIN1049169 Electric Meter Technician MEC-MTR1028103 Electric Meter Technician Apprentice 1/6 MEC-MTR1029120 Electric Meter Technician Apprentice 2/6 MEC-MTR1029121 Electric Meter Technician Apprentice 3/6 MEC-MTR1029122 Electric Meter Technician Apprentice 4/6 MEC-MTR1029123 Electric Meter Technician Apprentice 5/6 MEC-MTR1029124 Electric Meter Technician Apprentice 6/6 MEC-MTR1029125 Electric Meter Technician Apprentice 7/6 MEC-MTR1029126 Electric Meter Technician Apprentice 8/6 MEC-MTR1029127 Electrical Crew Leader MEC-PLT1257125 Electrical Technician MEC-PLT1258137 Electrical Technician Apprentice 1/6 MEC-PLT1259275 Electrical Technician Apprentice 2/6 MEC-PLT1259276 Electrical Technician Apprentice 3/6 MEC-PLT1259277 Electrical Technician Apprentice 4/6 MEC-PLT1259278 Electrical Technician Apprentice 5/6 MEC-PLT1259279 Electrical Technician Apprentice 6/6 MEC-PLT1259280 Electrical Technician Apprentice 7/6 MEC-PLT1259281 Electrical Technician Apprentice 8/6 MEC-PLT1259282 Electrician Crew Leader MEC-SUB1017102 Equipment Operator Apprentice Local 109 1/6 MEC-PLT1039390 Equipment Operator Apprentice Local 109 2/6 MEC-PLT1039391 Equipment Operator Apprentice Local 109 3/6 MEC-PLT1039392 Equipment Operator Apprentice Local 109 4/6 MEC-PLT1039393 Equipment Operator Local 109 MEC-PLT1038127 Equipment Operator Local 499 MEC-PLT1038127 Equipment Operator Steps Local 499 1/6 MEC-PLT1039397 Facilitator for Behavior Based Safety MEC-GEN3011080 Fuel Handling Crew Leader MEC-PLT1107121 Rotating Fuel Handling Crew Leader MEC-PLT1107119 Non-Rotating Fuel Handling Technician Apprentice Local 109 1/6 MEC-PLT1109385 Non-Rotating Fuel Handling Technician Apprentice Local 109 1/6 MEC-PLT1109380 Rotating Fuel Handling Technician Apprentice Local 109 2/6 MEC-PLT1109386 Non-Rotating Fuel Handling Technician Apprentice Local 109 2/6 MEC-PLT1109381 Rotating Fuel Handling Technician Apprentice Local 109 3/6 MEC-PLT1109387 Non-Rotating Fuel Handling Technician Apprentice Local 109 3/6 MEC-PLT1109382 Rotating Fuel Handling Technician Local 109 MEC-PLT1108130 Non-Rotating Fuel Handling Technician Local 109 MEC-PLT1108131 Rotating Fuel Handling Technician Local 499 MEC-PLT1108130 Non-Rotating Fuel Handling Technician Local 499 MEC-PLT1108131 Rotating Fuel Handling Technician Steps Local 499 1/4 MEC-PLT1109388 Non-Rotating Fuel Handling Technician Steps Local 499 1/4 MEC-PLT1109383 Rotating Garage Mechanic MEC-GAR1018120 Garage Mechanic Apprentice 1/6 MEC-GAR1019223



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Garage Mechanic Apprentice 2/6 MEC-GAR1019224 Garage Mechanic Apprentice 3/6 MEC-GAR1019225 Garage Mechanic Apprentice 4/6 MEC-GAR1019226 Garage Mechanic Apprentice 5/6 MEC-GAR1019227 Garage Mechanic Apprentice 6/6 MEC-GAR1019228 Garage Mechanic Apprentice 7/6 MEC-GAR1019229 Garage Mechanic Apprentice 8/6 MEC-GAR1019230 Gas Meter Technician MEC-MTR1058115 Gas Meter Technician Start 1/6 MEC-MTR1059219 Instrument and Electrical Crew Leader MEC-PLT1287128

Instrument and Electrical Technician MEC-PLT1288139 (Classification not used at coal-fired plants)

Instrument and Electrical Technician Apprentice 1/6 MEC-PLT1289297 (Classification not used at coal-fired plants)










Instrument Crew Leader MEC-PLT1277127 Instrument Technician MEC-PLT1278138 Instrument Technician Steps 1/6 MEC-PLT1279287 Instrument Technician Steps 2/6 MEC-PLT1279288 Instrument Technician Steps 3/6 MEC-PLT1279289 Instrument Technician Steps 4/6 MEC-PLT1279290 Journeyman Gas Apprentice 1/6 MEC-GAS1019170 Journeyman Gas Apprentice 2/6 MEC-GAS1019171 Journeyman Gas Apprentice 3/6 MEC-GAS1019172 Journeyman Gas Apprentice 4/6 MEC-GAS1019173 Journeyman Gas Apprentice 5/6 MEC-GAS1019174 Journeyman Gas Apprentice 6/6 MEC-GAS1019175 Journeyman Welder MEC-GAS1038109 Journeyman Welder Apprentice 1/6 MEC-GAS1039176 Journeyman Welder Apprentice 2/6 MEC-GAS1039177 Journeyman Welder Apprentice 3/6 MEC-GAS1039178 Journeyman Welder Apprentice 4/6 MEC-GAS1039179 Journeyman Welder Apprentice 5/6 MEC-GAS1039180



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Journeyman Welder Apprentice 6/6 MEC-GAS1039181 Journeyman Welder Apprentice 7/6 MEC-GAS1039182 Journeyman Welder Apprentice 8/6 MEC-GAS1039183 Journeyman-Gas MEC-GAS1018107 Journeyman-Lineman MEC-LIN1018104 Journeyman-Lineman Apprentice 1/6 MEC-LIN1019132 Journeyman-Lineman Apprentice 2/6 MEC-LIN1019133 Journeyman-Lineman Apprentice 3/6 MEC-LIN1019134 Journeyman-Lineman Apprentice 4/6 MEC-LIN1019135 Journeyman-Lineman Apprentice 5/6 MEC-LIN1019136 Journeyman-Lineman Apprentice 6/6 MEC-LIN1019137 Journeyman-Lineman Apprentice 7/6 MEC-LIN1019138 Journeyman-Lineman Apprentice 8/6 MEC-LIN1019139 Lab and Potable Water Technician 1/6 MEC-PLT1309010 Lab and Potable Water Technician 2/6 MEC-PLT1309011 Lab and Potable Water Technician 3/6 MEC-PLT1309012 Lab and Potable Water Technician 4/6 MEC-PLT1309013 Lab and Potable Water Technician 5/6 MEC-PLT1309014 Lab and Potable Water Technician 6/6 MEC-PLT1309015 Lab and Potable Water Technician 7/6 MEC-PLT1309016 Lab and Potable Water Technician 8/6 MEC-PLT1309017 Laboratory and Potable Water Technician MEC-PLT1308168 Laboratory Technician MEC-PLT1308142 Laboratory Technician Apprentice 1/6 MEC-PLT1309307 Laboratory Technician Apprentice 2/6 MEC-PLT1309308 Laboratory Technician Apprentice 3/6 MEC-PLT1309309 Laboratory Technician Apprentice 4/6 MEC-PLT1309310 Laboratory Technician Apprentice 5/6 MEC-PLT1309311 Laboratory Technician Apprentice 6/6 MEC-PLT1309312 Laboratory Technician Apprentice 7/6 MEC-PLT1309313 Laboratory Technician Apprentice 8/6 MEC-PLT1309314 Laborer MEC-CMB1108124 LNG/Propane Plant Technician MEC-GAS1068118 Rotating LNG/Propane Plant Technician MEC-GAS1068117 Non-Rotating LNG/Propane Plant Technician Start 1/6 MEC-GAS1069220 Non-Rotating LNG/Propane Plant Technician Start 1/6 MEC-GAS1069221 Rotating Locator/Leak Surveyor MEC-LOC1018116 Machinist Mechanic Welder MEC-PLT1218135 Machinist Mechanic Welder Apprentice 1/6 MEC-PLT1219263 Machinist Mechanic Welder Apprentice 2/6 MEC-PLT1219264 Machinist Mechanic Welder Apprentice 3/6 MEC-PLT1219265 Machinist Mechanic Welder Apprentice 4/6 MEC-PLT1219266 Machinist Mechanic Welder Apprentice 5/6 MEC-PLT1219267 Machinist Mechanic Welder Apprentice 6/6 MEC-PLT1219268 Machinist Mechanic Welder Apprentice 7/6 MEC-PLT1219269 Machinist Mechanic Welder Apprentice 8/6 MEC-PLT1219270 Machinist Mechanic Welder Certified MEC-PLT1228136



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Machinist Mechanic Welder Certified Crew Leader MEC-PLT1219429 Machinist Mechanic Welder Crew Leader MEC-PLT1219429 Mail Service Clerk MEC-CLE1098154 Mail Service Clerk Start 1/6 MEC-CLE1099363 Mail Service Clerk Start 2/6 MEC-CLE1099364 Mail Service Clerk Start 3/6 MEC-CLE1099365 Mail Service Clerk Start 4/6 MEC-CLE1099366 Mail Service Clerk Start 5/6 MEC-CLE1099367 Mechanic MEC-PLT1238132 Mechanic Welder MEC-PLT1248133 Mechanic Welder Certified MEC-PLT1268134 Meter and Control Technician MEC-MTR1038113 Meter and Control Technician Apprentice 1/6 MEC-MTR1039209 Meter and Control Technician Apprentice 2/6 MEC-MTR1039210 Meter and Control Technician Apprentice 3/6 MEC-MTR1039211 Meter and Control Technician Apprentice 4/6 MEC-MTR1039212 Meter and Control Technician Apprentice 5/6 MEC-MTR1039376 Meter and Control Technician Apprentice 6/6 MEC-MTR1039407 Meter and Control Technician Apprentice 7/6 MEC-MTR1039408 Meter and Control Technician Apprentice 8/6 MEC-MTR1039409 Meter Reader Start-Tier II 1/6 MEC-RDR1019237 Meter Reader Start-Tier II 2/6 MEC-RDR1019238 Meter Reader Tier II Thereafter MEC-RDR1018126 Meter Reader-109 Employees before 7/20/00 MEC-RDR1018125 Meter Utility Person MEC-MTR1018122 Meter Utility Person Start 1/6 MEC-MTR1019236 Office Service Technician II MEC-CLE1088153 Office Service Technician II Lead MEC-CLE1088164 Office Service Technician II Start 1/6 MEC-CLE1089358 Office Service Technician II Start 2/6 MEC-CLE1089359 Office Service Technician II Start 3/6 MEC-CLE1089360 Office Service Technician II Start 4/6 MEC-CLE1089361 Office Service Technician II Start 5/6 MEC-CLE1089362 Office Services Technician I MEC-CLE1078152 Office Services Technician I 1/6 MEC-CLE1079353 Office Services Technician I 2/6 MEC-CLE1079354 Office Services Technician I 3/6 MEC-CLE1079355 Office Services Technician I 4/6 MEC-CLE1079356 Office Services Technician I 5/6 MEC-CLE1079357 Operations Clerk MEC-CLE1068151 Operations Clerk 2/6 MEC-CLE1069349 Operations Clerk 3/6 MEC-CLE1069350 Operations Clerk 4/6 MEC-CLE1069351 Operations Clerk 5/6 MEC-CLE1069352 Operations Clerk Start 1/6 MEC-CLE1069348 Plant Helper MEC-PLT1018140 Plant Helper Crew Leader MEC-PLT1018004



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Plant Helper Start 1/6 MEC-PLT1019305 Production Control Clerk MEC-CLE1058150 Production Control Clerk 1/6 MEC-CLE1059343 Production Control Clerk 2/6 MEC-CLE1059344 Production Control Clerk 3/6 MEC-CLE1059345 Production Control Clerk 4/6 MEC-CLE1059346 Production Control Clerk 5/6 MEC-CLE1059347 Regulator Technician MEC-MTR1048114 Regulator Technician Apprentice 1/6 MEC-MTR1049213 Regulator Technician Apprentice 2/6 MEC-MTR1049214 Regulator Technician Apprentice 3/6 MEC-MTR1049215 Regulator Technician Apprentice 4/6 MEC-MTR1049216 Regulator Technician Apprentice 5/6 MEC-MTR1049217 Regulator Technician Apprentice 6/6 MEC-MTR1049218 Rubber Goods/Hot Line Tool Tester MEC-LIN1208123 Senior Customer Account Clerk MEC-CLE1038148 Senior Customer Account Clerk 2/6 MEC-CLE1039334 Senior Customer Account Clerk 3/6 MEC-CLE1039335 Senior Customer Account Clerk 4/6 MEC-CLE1039336 Senior Customer Account Clerk 5/6 MEC-CLE1039337 Senior Customer Account Clerk Start 1/6 MEC-CLE1039333 Senior Gas Service Technician MEC-0436300055 Local 499 Fort Madison Senior Service Representative MEC-CLE1018146 Senior Service Representative 2/6 MEC-CLE1019324 Senior Service Representative 3/6 MEC-CLE1019325 Senior Service Representative 4/6 MEC-CLE1019326 Senior Service Representative 5/6 MEC-CLE1019327 Senior Service Representative Start 1/6 MEC-CLE1019323 Service Representative MEC-CLE1028147 Service Representative 1/6 MEC-CLE1029328 Service Representative 2/6 MEC-CLE1029329 Service Representative 3/6 MEC-CLE1029330 Service Representative 4/6 MEC-CLE1029331 Service Representative 5/6 MEC-CLE1029332 Serviceman-Gas MEC-SER1028112 Serviceman-Gas Apprentice 1/6 MEC-SER1029189 Serviceman-Gas Apprentice 2/6 MEC-SER1029190 Serviceman-Gas Apprentice 3/6 MEC-SER1029191 Serviceman-Gas Apprentice 4/6 MEC-SER1029192 Serviceman-Gas Apprentice 5/6 MEC-SER1029193 Serviceman-Gas Apprentice 6/6 MEC-SER1029194

Serviceman-GAS YNK/VRM MEC-SER1028162 Only serviceman in Yankton and Vermillion

SS. Elec.-Tech. and Crew Leader MEC-SUB1028862 Storekeeper MEC-STR1018121 Storekeeper Start 1/6 MEC-STR1019235 Sub. Elec. Crew Leader MEC-SUB1028863



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Substation Electric Technician MEC-SUB1028102 Substation Electric Technician Apprentice 1/6 MEC-SUB1029112 Substation Electric Technician Apprentice 2/6 MEC-SUB1029113 Substation Electric Technician Apprentice 3/6 MEC-SUB1029114 Substation Electric Technician Apprentice 4/6 MEC-SUB1029115 Substation Electric Technician Apprentice 5/6 MEC-SUB1029116 Substation Electric Technician Apprentice 6/6 MEC-SUB1029117 Substation Electric Technician Apprentice 7/6 MEC-SUB1029118 Substation Electric Technician Apprentice 8/6 MEC-SUB1029119 Substation Electrician Apprentice 1/6 MEC-SUB1019099 Substation Electrician Apprentice 2/6 MEC-SUB1019101 Substation Electrician Apprentice 3/6 MEC-SUB1019102 Substation Electrician Apprentice 4/6 MEC-SUB1019103 Substation Electrician Apprentice 5/6 MEC-SUB1019104 Substation Electrician Apprentice 6/6 MEC-SUB1019105 Substation Electrician Apprentice 7/6 MEC-SUB1019106 Substation Electrician Apprentice 8/6 MEC-SUB1019107 Substation Electrician Journeyman MEC-SUB1018101 Tool and Equipment Repair Technician MEC-GAS1078145 Trainer-Electric MEC-LIN1019091 Trainer-Gas MEC-GAS1019090 Tree Trimmer MEC-LIN1108119 Tree Trimmer Start 1/6 MEC-LIN1109222 Tree Trimmer Working Crew Leader MEC-LIN1107113 Underground Crew Leader MEC-LIN1028864 Unit Operator MEC-PLT1098129 Utility Operator MEC-CMB1038106 Utility Operator Start 1/6 MEC-CMB1039157 Wind Turbine Technician MEC-WIN1049422 Wind Turbine Technician Crew Leader MEC-WIN1048166 Wind Turbine Technician Start 1/6 MEC-WIN1049420



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Appendix III–Nonrepresented Job Codes For MidAmerican Energy nonrepresented positions, locate the job code and extent on the position description. Combine the job code and extent without any spaces. Example: Job Code: HRE301 Job Code Extent: 3216 Search for: HRE3013216 Nonrepresented position descriptions can be obtained by contacting [email protected]. Example position description with job code and extent highlighted



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Taleo Icons

Requisition List Icons

Duplicate the requisition

Save requisition as template

Print the requisition

Create a search query based off the requisition

Add comments to the requisition

Ace alert activated

Attention flag – updated requisition

Candidates column – number link opens candidate list



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Candidate Icons

Active in the selection process on another requisition

Internal employee

ACE candidate

To be verified

Referred candidate

Referred candidate by agency

Registered person

Attention flag – new candidate or updated candidate record

Add comments

File candidate in a folder

Match candidate – Add the selected candidates to the list of candidates for a specific requisition.

Add an attachment to this candidate file

Print the candidate list

Share information about the selected candidates with other people by email

Change candidate status to most advanced status in step

Reject a candidate

Change status to held for further consideration

Move candidates to next step

Move candidates to next step

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