taklimat wakil pengurusan (wp) mesyuarat semakan pengurusan perpustakaan utm...
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TAKLIMAT WAKIL PENGURUSAN (WP)MESYUARAT SEMAKAN PENGURUSAN PERPUSTAKAAN UTM
BIL.1/2019
Tarikh : 19 Mac 2019 (Selasa)Masa : 9 PagiTempat : Perpustakaan UTM(Bangunan PSZ)
UTM Johor Bahru
MESYUARAT PERPUSTAKAAN UTM 2018
MESYUARAT JKTS PERPUSTAKAAN & SUMBER
PENDIDIKAN
•Bil 1/2019 – 13/2/2019
•Bil 2/2019 – 7/4/2019
•Bil 3/2019 – 14/7/2019
•Bil 4/2019 - 6/10/2019
MESYUARAT SEMAKAN PENGURUSAN
• Induk
•Bil 1/2019 – 19 /3/2019
•Bil 2/2019 – 10 /7/2019
• Bahagian
• PP: Bil1/2019 - 5/3/2019
• PK: Bil1/2019 - 5/3/2019
• PRZS: Bil1/2019 -20/2/2019
• PSZKL: Bil1/2019 –4/3/2019
MESYUARAT JK EKSEKUTIF
•Bil 1/2019 – 13/3/2019
•Bil 2/2019 - 26/6/2019
•Bil 3/2019 - 18/9/2019
•Bil 4/2019 - 4/12/2019
MESYUARAT AUDIT MS ISO 9001:2015
• Audit Dalam
•Pembukaan - 21/7/2019
•Penutup – 1/8/2019
• Audit PensijilanSemula Sirim
•Pembukaan - 24/9/2019
•Penutup – 25/9/2019
LAPORAN STATUS TINDAKAN SUSULAN AUDIT PEMATUHAN (SURVEILLANCE) SIRIM
MS ISO 9001:201513-14 November 2018 (Selasa-Rabu)
CLAUSE ISU TINDAKAN STATUS
6.1.2
Actions To Address Risks And
Opportunities
The Organisation has yet to evaluate the
effectiveness of the actions identified/taken
as listed in their Risk Management
Dashboard
Risks which has been established mostly at
core processes/procedures, however, risks
at macro level align with the strategic
planning of the Organisation has yet to be
established.
Laporan keberkesanan tindakan
penguursan risiko akan disemak
semula pada bulan April 2019.
Bengkel pengurusan risiko bagi
proses utama akan diadakan
pada bulan April 2019.
KIV
9.3.2
Management review input
Inputs as required by clause 9.3.2 (b)
changes to internal and external issues,
9.3.2 ( e ) effectiveness of actions taken to
address risks and opportunities has yet to
be reported clearly in the meeting.
Laporan keberkesanan tindakanrisiko proses akan dijadikansebagai agenda MesyuaratSemakan Pengurusan Bil.2/2019
KIV
OPPORTUNITIES FOR IMPROVEMENT (OFI)
CLAUSE ISU TINDAKAN STATUS
7.1.4
InfrastructurePerpustakaan Zarith Sofiah –Main entrance (sliding door) found not in working order since 2017.
Timbalan Ketua Perpustakaan PRZS
telah menghantar surat rasmi kepada
Pengarah PHB bertarikh 10 Disember
2018 (Ruj. UTM.J.04.08/11.17/4(51)
berkaitan auto sliding untuk tindakan
sewajarnya bagi memastikan
keselamatan bangunan PRZS terjamin.
KIV
8.5.4
Preservation
Rh (relative humidity) readings in
Bilik Thesis found exceeding the
acceptable limit ( 50-55 Rh) since
January 2018 till day of audit.
6 dehumidifier machines was set up to
running concurrently 24 hours by 7 days
as prevention measure to control the
humidity 2 other machines will be in as
standby unit. The humidity and
temperature reading will be monitored and
noted for 3 months starting 15th November
2018 until 15th February 2019. The date
will be summarized and analysed into a
report.
KIV
OPPORTUNITIES FOR IMPROVEMENT (OFI)
CLAUSE ISU TINDAKAN STATUS
7.1.4
Environment for the operation of
processes
Noted that the airconditioning system at the 2 and 3 floor of the library was not effective and there were numerous complaints from students. The course of action to address this issue could be demonstrated.
Laporan kerosakan telah dibuatke Pejabat Harta Bina (PHB) melalui beberapa siri laporan(rujuk lampiran 1).
Maklumbalas dari PHB berkaitankerja-kerja pembaikan juga telahdirekodkan (rujuk lampiran 2).
Masalah kerosakan ‘aircond’ telah selesai diambil tindakanpada 17 Disember 2018.
KIV
8.5.1
Control of production and service
provision
1. Students are allowed to borrow books for a
specified period of time. In the event students
fail to return the books reminders are issued
through LESTARI and subsequently notification
is issued manually. Noted that after several
reminders and notifications the book is still
overdue and since only copy available in the
library, the next course of action could be
specified.
1. Dalam prosedur telah
dinyatakan bagi buku yang
mempunyai 1 naskah sahaja
akan dikeluarkan senarai
untuk pembelian semula.
Senarai adalah dijana dalam
tempoh 6 bulan.
KIV
OPPORTUNITIES FOR IMPROVEMENT (OFI)
CLAUSE ISU TINDAKAN STATUS
2. The last stock take was carried out in 2016
and the number books sighted was 63,594
compared to 82,940 as recorded in LMS
and interms percentage there was a
difference of 23 percent and interms value
based on RM200.00 per book it amounts
to RM3.8 million. Improvement action plan
to address above issue could be
demonstrated.
2. Sekiranya terdapat permintaa
daripada pelajar lain berkenaan
buku tersebut, pelajar adalah
dinasihatkan untuk memohon ‘Inter Library Loan’ (ILL).
3. Senarai pembelian semula yang
dihantar ke Unit Perolehan dan
Katalog akan disemak semula untuk
memastikan proses pembelian
berlaku.
Proses ‘stock take’ yang dijalankan
adalah proses ‘trial and error’. Maklumat yang diterima daripada pihak
BA juga sering berubah. Sekiranya
perlu menjalankan proses ‘stock take’sekali lagi, perlu mendapatkan senarai
yang tepat dan proses dilakukan untuk
koleksi yang terpilih sahaja secara
terperingkat. Buku yang tidak dijumpai
akan dibuat pencarian di Perpustakaan
UTM yang lain.
KIV
OPPORTUNITIES FOR IMPROVEMENT (OFI)
CLAUSE ISU TINDAKAN STATUS
3. Noted that new books are installed with
book strip for security reasons.
However verification of the functionality
of the strip prior to shelving could be
considered.
Buku yang diterima daripada Unit
Katalog akan disemak ke mesin
desentizer sebelum disusun di rak.
Proses ini akan ditambah dalam
prosedur . Tarikh jangkaan selesai
Julai 2019.
KIV
8.5.4
Preservation
Noted that some of the reference materials
are maintained in compact disks. The
preservation of the these materials under
controlled environment namely at specified
temperature and relative humidity could be
demonstrated.
1. Perancangan untuk menyediakan
satu (1) bilik khas bagi peralihan
bahan media (CD) ke ruang yang
lebih sesuai.
2. Kertas Kerja perlu dibuat untuk
memohon peruntukan bagi
mewujudkan satu (1) Unit Media di
Perpustakaan UTMKL.
KIV
OPPORTUNITIES FOR IMPROVEMENT (OFI)
PERANCANGAN STRATEGIK PERPUSTAKAAN UTM 2018/201918-19 Disember 2018, PRZS
0106
0105
030201
04STAKE HOLDER FINANCE LEARNING & GROWTH
INTERNAL PROCESS INTERNAL PROCESS INTERNAL PROCESS
KEY AMAL INDIKATOR (KAI) PERPUSTAKAAN UTM2018 & 2019
PERSPEKTIF KAI KORPORAT KAI BAHAGIAN TOTAL
2018 2019 2018 2019 2018 2019
STAKE HOLDER 4 5 5 5 9 10
INTERNAL PROCESS 3 5 14 1 18 6
LEARNING & GROWTH 3 8 8 3 11 11
FINANCE 2 3 1 1 3 4
TOTAL 12 21 28 10 40 31
PROGRAM/AKTIVITI SPK
Bil. PERKARA TARIKH/TEMPAT
1. Latihan ICT Report System (IREPS)
Penceramah : 1) Yusrul Hisham bin Mohd Yusof
2) Mohd Syafiq Firdaus bin Mohd Nazir
4 Oktober 2018/
Makmal Pencarian Maklumat,
Bangunan PRZS, UTM JB
2. Bengkel Pemurniaan Paparan Dendaan MyUTM
Penceramah : Mohd Subha bin Salleh
9 Oktober 2018/
Makmal Pencarian Maklumat,
Bangunan PRZS, UTM JB
3. Bengkel Pengenalan dan Asas Penyelenggaraan Komputer
Penceramah : 1) Nazeri bin Sarip
2) Azr ina binti Benan
11 Oktober 2018/
Makmal Pencarian Maklumat,
Bangunan PRZS, UTM JB
4. Bengkel UTM Library News
Penceramah : Mohd Syafiq Firdaus bin Mohd Nazir
15 November 2018/
Makmal Pencarian Maklumat 1,
Bangunan PSZ, UTM JB
PROGRAM/AKTIVITI SPK
Bil. PERKARA TARIKH/TEMPAT
5. Bengkel Portal Perpustakaan UTM
Penceramah : Mohd Syafiq Firdaus bin Mohd Nazir
05 Disember 2018/
Makmal Pencarian Maklumat 1,
Bangunan PSZ, UTM JB
6. Persidangan Pustakawan
Penceramah : Ketua Pustakawan
18-19 Disember 2018/
Bilik Seminar Aras 1, Bangunan PRZS,
UTM JB
7. Bengkel KOHA : Circulation & Fine Rules
Penceramah : Md Razib bin Karno
16-17 Januari 2019/
Makmal Pencarian Maklumat, Aras 4,
Bangunan PRZS, UTM JB
8. Bengkel Pemurnian Portal Perpustakaan UTM Siri 1
Penceramah : Mohd Syafiq Firdaus bin Mohd Nazir
22 Januari 2019/
Makmal Pencarian Maklumat 2, Aras
3, Bangunan PSZ, UTM JB
PROGRAM/AKTIVITI SPK
Bil. PERKARA TARIKH/TEMPAT
9. Bengkel KOHA : Circulation & Fine Rules Siri 2
Penceramah : Md Razib bin Karno
23-24 Januari 2019/
Makmal Pencarian Maklumat 2, Aras 4,
Bangunan PRZS, UTM JB
10. Mesyuarat Program Kualiti Bil.1/2019
Pengerusi : Zaleha Atan (TKPPK)
30 Januari 2019
Bilik Mesyuarat Utama, Bangunan PSZ,
UTM Johor Bahru
11. Kursus Keselamatan Pejabat : Pengenalan Asas & SOP
Ketika Berlaku Kecemasan
Penceramah : Salihuddin bin Bakhri
22 Februari 2019/
Bilik Seminar 3, Aras 4, Bangunan PSZ,
UTM Johor Bahru
12. Kursus Asas Penjilidan Perpustakaan
Penceramah : Abdul Jabar bin Ahmad
26-27 Februari 2019/
Bilik Tayangan Aras 3, Bangunan PSZ, UTM JB
13. Kursus 'Refresher' Unit Sirkulasi, Bahagian Perkhidmatan
Maklumat, Penyelidikan & Sirkulasi Siri 1
Penceramah : Norazila Safri
5 Mac 2019/
Makmal Pencarian Maklumat, Aras 4,
Bangunan PRZS, UTM Johor Bahru
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