taking control of time and life

8/6/2019 Taking Control of Time and Life

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INTRODUCTION

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Taking Controlof

Time and Life

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To get familiarized with the techniques withwhich one can hand control and influence over

the daily routine instead of getting controlled by

it.

AIM

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SEQUENCE

What is Time Management

Impor tance

Benefits

Obstacles

Ways f or Effective Time Management

Review & Conclusion

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Remember««««.. time is

money Ben Franklin, 1748



What is TimeManagement?

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Time Management is the act or process of

exercising conscious control over the amount of time

spent on specific activities, especially to increase

efficiency or productivity.

It may be aided by a range of skills, tools, and

techniques used to manage time whenaccomplishing specific tasks, projects and goals.

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The basicbasic elementelement of time is AN EVENT.

The keykey to managing time is CONTROLLING AN

EVENT.

BASIC ELEMENT AND KEY TO TIME

MANAGEMENT



Why Time

Management isImportant?

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To Realize the Value of Time«

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ONE YEAR, ask a student who failed in Exams.

ONE MONTH, ask a mother who gave birth to a

premature baby. ONE WEEK, ask the editor of a weekly

newspaper.

ONE DAY, ask a daily wage laborer with kids to

feed.

ONE HOUR, ask the prisoner meeting his dear

ones in the jail.

ONE MINUTE, ask a person who missed the train. ONE SECOND, ask a person who just avoided an

accident.

ONE MILLISECOND, ask the person who won a

silver medal in the final race. 12



Differ ent people = Differ ent types of time

management

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IMPORTANCE OF TIME MANAGEMENT

Improves productivity

Improves quality of output

Time Management impacts uspsychologically as well

³Time Management is the cornerstone tosuccess in every field´



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³Being successful doesn¶t make you

manage your time well´

³Managing your time well makes you

successful´



An average

person can gain 2hours per day

through the use of

time management.

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No one works

well under

pressure

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BENEFITS OF TIME MANAGEMENT

Efficient

Successful

Healthy



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OBSTACLES TO EFFECTIVE TIME

MANAGEMENT

Unclear objectives

Disorganization

Inability to say ³no´



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MANAGEMENT

Interruptions

More interruptions

Periods of inactivity



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MANAGEMENT

Too many things at once

Stress and fatigue

All work and no play



Ways toManage Time.

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WHAT CAN WE DO?

Recognize that obstacles exist

Identify them

Employ strategies to overcome



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SET GOALS

Specific

Measurable

Achievable

Realistic

Time-based



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PRIORITIZE

Do

Delegate

Delay

Delete



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PRIORITIZE

Address the urgent

Accomplish what you can early

Attach deadlines to things you delay



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THE FOUR-QUADRANT TO DO LIST

1 2

3 4

Impor tant

Not Impor tant

Due Soon Not Due Soon



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ORGANIZE



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LEARN WHEN TO SAY ³NO´

You can¶t do

everything

Don¶t undertake

things you can¶t

complete

Remain consistent

to your goals



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USE YOUR WAITING TIME

On public transportation

At the doctor¶s office Waiting for your plane

On hold

When you are early



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USE YOUR WAITING TIME

Correspondence

Letters or memos

Books or tapes



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CONCENTRATE ON THE TASK AT

HAND

Focus on your goal

Tune out interruptions



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CONSIDER YOUR PERSONAL

PRIME TIME

Morning? Evening?

Late night?



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CELEBRATE YOUR SUCCESS



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PROCRASTINATION

³Procr astinati

on is thethief of time´

Edward Young



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AVOIDING PROCRASTINATION

Doing things at the last minute is

much mor e expensive than just bef or e the

last minute

Deadlines ar e r eally impor tant:

establish them your self!



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REVIEW

Set goals

Prioritize

Organize

Learn when to say ³NO´

Use your waiting time

Concentrate on the task at hand

Consider your personal prime time

Celebrate success



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Thank You f or Your time



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Questions???

taking control of time and life

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