Take it to the Hoop! PIM 30 Update

Presented byEugene AndersonDennis BlackwellSuzanne Swinson

Chapter 1- Authority

• 1.4 b. Refers to VITA website for information on purchases of IT related goods and services.

• 1.4 f. Clarifies that Judicial and Legislative branch agencies are exempt from DGS/DPS regulations and provides those agencies with unlimited delegation of purchasing authority.– Code of Virginia, § 2.2-1110

Chapter 2 – Sources of Supply

• 2.1 b. New guidance for VCE exemption– May be granted by consent of both Director

of Purchases and Supply and the CEO of VCE if: the item does not meet reasonable

requirements an identical item can be obtained at a

verified lesser cost insufficient supply

Chapter 2 – Sources of Supply

• 2.1 h. Institutions of Higher Education are not required to obtain approval from Fleet Management for vehicle purchases.– VPPA and APSPM policies still apply

Chapter 3 - General

• 3.2 b. Bond Requirements– Raises payment and performance bond

requirement minimum from $250,000 to $350,000 for transportation-related projects.

Chapter 3 - General

• 3.4 b. Updates Contractor License Requirements– Class A • $120,000 or more per project• $750,000 or more annually

– Class B • $10,000 to $120,000 per project• $150,000 to $750,000 annually

– Class C • $1,000 to $10,000 per project• less than $150,000 annually

Chapter 3 - General

• 3.18 c Adds guidance on minimizing the size and cost of newspaper advertisements.– Should include Agency name, goods or

services to be purchased, how offerors can get further information (reference eVA VBO), pre-proposal conference date/time, and closing date/time.

Chapter 3 - General

• 3.27 Personally Identifiable Information– Agencies shall not include personally

identifiable information on purchase orders.

Chapter 3 - General

• 3.29 a. Public Auctioning– Public auctioning (non-electronic) may be

used up to the Agency’s delegated authority.

– Online public auctions are not permitted.– Set-aside requirements apply.

Chapter 3 - General

• 3.29 b. Reverse Auctioning– The purchase of non-technology goods

or nonprofessional services may be made using Reverse Auctioning tools in eVA (not for construction, professional services, highway bulk purchases or aggregates).

– Agencies authorized to use up to their delegated authority.

Reverse Auctioning in eVA

• For goods or services that can be easily specified, with definable quantities (up to 6 line items)– Set-aside requirements apply– Awards are made by Grand Total only

• Only eVA registered vendors can participate. Paper responses are not allowed. Bidders must participate electronically.

Chapter 4 – General

• 4.16 b. Conference Planning

– Changed threshold requiring written solicitation from $50,000 to $30,000.

– Number of contacts required raised from three (3) to four (4).

Chapter 5 – Small Purchases

• 5.3 a. – Clarified that a written quotation is not required

for over the counter SPCC transactions (up to $5,000).

• 5.6 b. – Specific sourcing requirements removed.

• 5.7 a. 5– Notice of Award is required if Notice of Intent to

Award is not issued for unsealed proposals.

Chapter 12 – Surplus Property

• 12.7 b. 3 Revised section to make it optional instead of mandatory that any public sale or auction of surplus materials be offered to political subdivisions, schools, and qualified non-profit 501(c) organizations.

Chapter 12 – Surplus Property

• 12.7 b.9 – Adds “Other Methods of Disposal” if

surplus property is not suitable for sale or cost would exceed potential revenue

– Contact Director, DGS/OSPM for guidance

Appendix B

• Section I, X Updates eVA General T&C to reflect a 12-month extension for the reduced eVA Vendor Transaction Fee.

• Section II, 19 Updates Special T&C for Delivery to re-write section and delete statement that delivery date may be a factor in making the award.

Appendix B

• Section III, 3(f) Updates Additional T&C for Non-Capital Outlay Construction to require subcontractors and tradesmen to have proper DPOR license.