tables-inputting and editing of data

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INFORMATION TECHNOLOGY“Free your mind”

Learning Outcome 4: Programming and Software Development

Assessment Standards: • Design a simple user

interface (output and basic input only) for a real activity of an informative nature

• Design and implement a simple user interface for an application using a package (e.g. database, web form)

• Understand that simple data comes in different forms and that data typing is important

• Create and query a single-table database

Lesson Outcomes:• Use datasheet view to enter

and save data into a table • Select cells, rows, columns

or non adjacent sections of the datasheet to format, edit, delete, move, spell check or print sections of the datasheet

• Find a particular record.

1.Using a database

1.1. Enter the data of the following book:

The ISBN Number is next to the barcode: 0439554926 The Title: Harry Potter And The Prisoner Of

AzkabanThe Author: J.K. RowlingThe Publisher Name: Arthur A. Levine BooksIt was released in 2003The Format: SoftcoverThe Purchase Price: R 339.95Number of copies: 3Available to borrow: YesDate purchased: today’s dateCover picture: Rightclick in the field and click insert

object. Then choose “Create from file” and “browse” to find the picture file for the cover sheet for the particular book, in this case 0439554926.jpg.

1.2. Enter one more record:

ISBN Number 0747545774Cover picture 0747545774.jpgTitle: Harry Potter And The Chamber Of Secrets: Special EditionAuthor J.K. RowlingPublisher Name BLOOMSBURY PUB.ReleaseYear 1999Purchase Price R 329.95Number of copies 1Format HardcoverAvailable to borrow Yes

1.3. Close the table.

1.4. When the table is opened again you will see that both records were saved.

2.How to select cells, fields or records in the table:2.1. To select data in a field, click where you want to start selecting and drag across the

data while holding the left mouse button down2.2. To select one cell, click the left edge of the cell in a datasheet. where the pointer

changes into2.3. To select adjacent cells, click the left edge of a cell, where the pointer changes into

and drag to extend the selection.2.4. To select an entire column or field click the field selector or column selector- the grey

box in the horizontal bar at the top of a column that contains the field name.

DATABASES: LESSON 4 WORKSHEET


2.5. To select adjacent columns, click the field name at the top of the column and then drag to extend the selection.

2.6. To select a record, click the record selector. The record selector is the small grey box to the left of a record that you can click to select all the fields in one row or record in Datasheet view

2.7. To select multiple records, click the record selector of the first record, and then drag to extend the selection

2.8. To select all records, click select all records on the edit menu or click the grey square where the row selectors and columns selectors meet.

2.9. Open a copy of the table, but with all the data entered previously. Demonstrate all these selections on the interactive white board

2.10.Select the appropriate sections and make the following changes to the table:

2.10.1. Select the data in the field and change the release date of the first book to 2004

2.10.2. Select the third record and delete the entire record,

2.10.3. Select the column “Publisher Name” then right-click and click rename and type in “Publisher”

2.10.4. Move the “Format” field to after “Publisher”

2.10.5. Hide the column Available to borrow

2.10.6. Select the entire datasheet and then click on the spell check icon on the Table Datasheet toolbar.

3. Find out what each of the labels mean. Fill in the labels in the space provided.

4.To use the “find” function to find a particular value in a table or field:4.1. Right click the column selector and then 4.2. Click find. 4.3. You can enter the whole value or part of it and 4.4. In the pop up window you choose whether the search should cover the whole table or

only the particular field you have selected. 4.5. Look for a book with the word “Azkaban” in the title – right-click the column selector

for title and then click find – fill in “Azkaban” and select “any part of field” under the drop down menu for Match. Then click find next until you find the book you are looking for.












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1.Using a database

1.1. Enter the data of the following book:

The ISBN Number is next to the barcode: 0439554926 The Title: Harry Potter And The Prisoner Of

AzkabanThe Author: J.K. RowlingThe Publisher Name: Arthur A. Levine BooksIt was released in 2003The Format: SoftcoverThe Purchase Price: R 339.95Number of copies: 3Available to borrow: YesDate purchased: today’s dateCover picture: Rightclick in the field and click insert

object. Then choose “Create from file” and “browse” to find the picture file for the cover sheet for the particular book, in this case 0439554926.jpg.

1.2. Enter one more record:

ISBN Number 0747545774Cover picture 0747545774.jpgTitle: Harry Potter And The Chamber Of Secrets: Special EditionAuthor J.K. RowlingPublisher Name BLOOMSBURY PUB.ReleaseYear 1999Purchase Price R 329.95Number of copies 1Format HardcoverAvailable to borrow Yes

1.3. Close the table.

1.4. When the table is opened again you will see that both records were saved.

2.How to select cells, fields or records in the table:2.1. To select data in a field, click where you want to start selecting and drag across the

data while holding the left mouse button down2.2. To select one cell, click the left edge of the cell in a datasheet. where the pointer

changes into2.3. To select adjacent cells, click the left edge of a cell, where the pointer changes into

and drag to extend the selection.2.4. To select an entire column or field click the field selector or column selector- the grey

box in the horizontal bar at the top of a column that contains the field name.



2.5. To select adjacent columns, click the field name at the top of the column and then drag to extend the selection.

2.6. To select a record, click the record selector. The record selector is the small grey box to the left of a record that you can click to select all the fields in one row or record in Datasheet view

2.7. To select multiple records, click the record selector of the first record, and then drag to extend the selection

2.8. To select all records, click select all records on the edit menu or click the grey square where the row selectors and columns selectors meet.

2.9. Open a copy of the table, but with all the data entered previously. Demonstrate all these selections on the interactive white board

2.10.Select the appropriate sections and make the following changes to the table:

2.10.1. Select the data in the field and change the release date of the first book to 2004

2.10.2. Select the third record and delete the entire record,

2.10.3. Select the column “Publisher Name” then right-click and click rename and type in “Publisher”

2.10.4. Move the “Format” field to after “Publisher”

2.10.5. Hide the column Available to borrow

2.10.6. Select the entire datasheet and then click on the spell check icon on the Table Datasheet toolbar.

3. Find out what each of the labels mean. Fill in the labels in the space provided.

4.To use the “find” function to find a particular value in a table or field:4.1. Right click the column selector and then 4.2. Click find. 4.3. You can enter the whole value or part of it and 4.4. In the pop up window you choose whether the search should cover the whole table or

only the particular field you have selected. 4.5. Look for a book with the word “Azkaban” in the title – right-click the column selector

for title and then click find – fill in “Azkaban” and select “any part of field” under the drop down menu for Match. Then click find next until you find the book you are looking for.












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