table of contents - bjmp.gov.ph charter 2016.pdf · table of contents mandate, vision, mission i...

TABLE OF CONTENTS

Mandate, Vision, Mission i Objectives, Core Values ii Service Pledge iii Frontline Services Queries Pertaining to JO1 Vacancies/ 1 Recruitment for JO1 Position 1-2 SCREEN, EVALUATE AND PROCESS APPLICATIONS FOR PROMOTION OF JNCOs 3 ISSUANCE OF CERTIFICATE OF DUTY STATUS/EMPLOYMENT 4

AUTHENTICATION OF DOCUMENTS 4 ISSUANCE LETTER ORDERS IN CONNECTION WITH THE REMAND/TRANSFER OF INMATES TO OTHER PENAL INSTITUTIONS AND OTHER OFFICE TRAVEL OF ALL BJMP PERSONNEL 5 ISSUANCE OF CERTIFICATE OF NO-MONEY ACCOUNTABILITY 5

ISSUANCE OF CERTIFICATE OF NON-PAYMENT 6

PREPARATION OF LINE OF DUTY STATUS REPORT ON INCIDENTS AND/OR ACCIDENTS INVOLVING BJMP PERSONNEL WHO HAVE SUCCUMBED TO INJURIES AND/OR DEATH IN

PERFORMING OFFICE DUTIES 6

ISSUANCE OF CERTIFICATE OF NON-PENDING CASE 7

ACTING THE FILED ADMIN CASE of ERRING PERSONNEL to Dispose it Promptly 7-8 ISSUANCE OF CERTIFICATE OF NON-PROPERTY

ACCOUNTABILITY 8-9

COMPLAINTS AGAINST BJMP PERSONNEL 9

MANDATE

The Bureau of Jail Management and Penology (BJMP) was created

on January 2, 1991 pursuant to RA 6875, replacing its forerunner, the office of

Jail Management and Penology of the defunct Philippine

constabulary/integrated National Police. The BJMP has jurisdiction over

district, city and municipal jails. It is the line of bureau of the Department of the

Interior and Local Government (DILG). As such , it shall insure the

establishment of secure, clean, adequate equipped and sanitary facilities and

provision of quality services for the custody, safekeeping and development of

district, city and municipal inmates, any fugitive from justice, or prisoners

detained, awaiting or undergoing investigation or trial and/or transfer to the

National Penitentiary, and/or violent mentally ill person who endangers him or

herself or the safety of others as certified by the proper medical or health

officer, pending transfer to a mental institution.

Pursuant to R.A 9263 also known as “the BFP and BJMP

Professionalization Act of 2004”, the BJMP is envisioned to institutionalize a

highly efficient and competent jail service.

VISION

The BJMP envision itself as a dynamic institution highly regarded for

its sustained humane safe keeping and development of inmates.

MISSION

The Bureau aims to enhance Public Safety by providing humane

safekeeping and development of inmates in all District, City and

municipal jails.

___________________________________________________________________________

BJMPRO-X Citizens Charter i

OBJECTIVES

To improve living condition of inmates in accordance with the

accepted standard set by the United Nations.

To enhance the safekeeping and development of inmates in

preparation for their eventual reintegration into the mainstream

of the society upon their release.

To professionalize jail services

CORE VALUES

Commitment

Respect for Human Rights

Efficiency/Competence

Self-discipline

Teamwork

___________________________________________________________________________

BJMPRO-X Citizens Charter ii

SERVICE PLEDGE

We, the officers, non-officer and personnel of the Bureau of Jail Management and Penology

(BJMP) Region 10, Pledge and commit to deliver quality public service as promised in this

citizen’s charter.

Specifically, we will:

Serve with integrity

Be prompt and timely

Display procedure fees and charges

Provide Adequate and Accurate Information

Be consistent in Applying Rules

Provide Feedback Mechanism

Be Polite and Courteous

Demonstrate Sensitivity and Appropriate Behavior and Professionalism

Wear Proper uniform for identification

Be available during office hours

Respond to complaints

Provide comfortable waiting area and

Treat everyone equally

Signed:

J/SSUPT LEO P BALDON

Officer-In-Charge

JSUPT BERMAR B ADLAON

ARD for Administration

JSUPT NESTOR R CABER

ARD for Operations/Chaplain/ C,CRS

JCINSP GUY JASON J REYES

Regional Chief of Staff/ Chief, Opns Division

CINSP SAMUEL E PALIONAY Jr

Hearing Officer/ Paralegal Officer

JSINSP MOISES C GENETIANO

Chief, PRM Division

JSINSP AL B AYUMAN

Chief, RID/ID, Budget Officer

SINSP ALEJANDRO L SANCHEZ JR

Disbursing Officer/ C, Finance Section

JINSP RALPH JOHN H SANCHEZ

OIC, IWD Division

JINSP DENNIS V OMAÑA

Regional Accountant

SJO2 Reynaldo D Dalles

OIC, Logistics Division

SJO2 Bryant C Aguanta

OIC, ICTS

SJO2 Rommel H Carson

OIC, HRD Divsion

JO3 Rowena E Costanilla

OIC, Health Section

SINSP MASHUR SALA

Legal Section

NUP Elleonor C. Jalit

RSAO

___________________________________________________________________________

BJMPRO-X Citizens Charter iii

BJMP REGION-10 FRONTLINE SERVICES MONDAY- FRIDAY 8:00 AM - 12:00 NN 1:00 PM- 5:00 PM

Service/Transaction: ENTERTAIN QUERIES PERTAINING TO JAIL OFFICER 1 POSITION VACANCIES HOW TO AVAIL OF THE SERVICE: Those who inquire for a Jail Officer 1 Recruitment Requirements: Valid IDs Note: No Fees Required

STEP APPLICANT/CLIENT/ITEM OFFICE’S ACTIVITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Applicants inquires for a vacancy for Jail Officer 1 Position

Answers possible questions which might be raised by an applicant and thereby gives brief information on the nature of work and functions of a Jail Officer

5 – 15 Mins Recruitment

JNCO

2

Provide applicants a list of requirements and advise applicants to submit three (3) folders in proper tabbing arrangement as indicated in the list of requirements. End of transaction

10 Mins Recruitment

JNCO

Service/Transaction: RECRUITMENT FOR JAIL OFFICER 1 POSITION WHO MAY AVAIL OF THE SERVICE:

A graduate of four(4 ) year degree/ course with Second Level eligibility.

REQUIREMENTS: Duly accomplished PDS Revised 2005 Transcript of Records Diploma Certificate of Eligibility Birth Certificate Clearances (NBI, Police Clearance, Barangay, Court(RTC, Fiscal, MTC/MTCC) Marriage Contract Certification from NCIP or OMA

Note: No Fees Required

STEP APPLICANT/CLIENT/ITEM OFFICE’S ACTIVITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Applicants submit application folders

Check if the documents to be submitted are in three (3) folders and in proper tabbing arrangement and the documents required are proper and complete

5 – 15 Mins Recruitment

JNCO

2

Advise applicants to wait for any notice (through call/message) and/or information coming from PRM

5 Mins Recruitment

JNCO

3

Evaluate and scrutinize the documents submitted as in its properly in form and substance and as to its veracity

30-40 Mins Recruitment

JNCO

BJMPRO-X Citizens Charter page 1

4

Verification of the school credentials and eligibilities with the concerned institution of Learning and the Civil Service Commission

1 Week to 1 Month

Recruitment INFO/School Concerned

5

Fill up the BJMP Applicant Status indicator form and initially evaluate the folders of the applicant

20 Mins Recruitment

JNCO

6

Draft a Memorandum to be signed by the Regional Director requesting the PRM for the conduct of Neuro Psychological Exam / Physical/ Medical & Dental Evaluation

5 Mins Recruitment

JNCO

7

Draft a Memorandum to be signed by the Chief PRMD, I, l & l Division to conduct Complete Background Investigation (CBI) on the applicants

5 Mins PRM Div and I, I

& I

8

Conduct of Agility Test and recording of results into the applicant’s Status Indicator Form

1 Week Recruitment

JNCO

9

Preparation of worksheet and conduct of Panel Interview by the members of the Regional Recruitment and Selection Board (RRSB)

1 Day

Regional Recruitment and Selection Board

(RRSB)

10

Finalize all data to be entered in the Status Indicator Form and prepare the worksheets for appointment to be signed by the members of the RRSB . The Worksheet, Resolution and Minutes of the Meeting will be forwarded to the Regional Director for information

1-2 Days Recruitment

JNCO

11

Preparation/Drafting of appointment and General Order of the newly appointed personnel and forwarding of the same to the Civil Service Commission for attestation

1-2 Days

Recruitment JNCO/ Morale and Welfare

JNCO

12

Oath Taking Ceremony of the newly appointed Jail Officer 1

Half day

Presided by the Regional Director,

BJMPRO-X

13

Conduct of Comprehensive Briefing on the newly appointed Jail Officer and submission of additional three ( 3) folder copies for Civil Service Commission (CSC). BJMP National Headquarters and Jail National Training Institute (JNTI).

1 Day Chief, PRM

Division /CHRDG

14

Briefing on the basic training concepts, training and policies guideline prior to their dispatch to BJMP NHQ to JNTI

1 Day

Chief, HRDD to be assisted by

the Recruitment JNCO

15

Issuance of Endorsement for Training Dispatch newly appointed Jail Officer 1 to BJMP NHQ prior to their mandatory training at Jail National Training Institute

30 Mins – 1 Hr PRM Div / Office of the Regional

Director


Service/Transaction: SCREEN, EVALUATE AND PROCESS APPLICATIONS FOR PROMOTION OF JAIL OFFICERS: WHO MAY AVAIL OF THE SERVICE:

All Jail Non-Commissioned Officers qualified based on Qualification Standards of Uniformed Personnel in the Bureau of Jail Management and Penology.

REQUIREMENTS:

Duly accomplished PDS Revised 2005 Transcript of Records Diploma Certificate of Eligibility Certificate of Training/Trainings SPMS (Two consecutive rating period) Commendations


STEP

APPLICANT/CLIENT/ITEM OFFICE’S ACTICITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Announcement/Dissemination information to the field units Vacancies/Slots for Promotions

Advise qualified/eligible personnel for promotion to submit one(1) Personal Profile

Morale & Welfare JNCO

2

Initial Evaluation

2-4 days if large in volume


3

Conduct of Neuro Psychiatric Examination, NP Interview and Medical Examination

1 Week National and Regional Health Service Unit

4

Review and dissemination of results of the Neuro Psychiatric Examination, NP Interview and Medical Examination

2 Weeks National Health Service Unit

5

Conduct of Final Interview 1-2 Days

Regional Selection and Promotion Board (RSPB)

6

Preparation of Worksheet indicating the ranking of candidates for promotion for information, consideration and approval of the appointing authority which the Regional Director (RD)

30 Mins- Hr Morale & Welfare JNCO

7

Preparation of Promotional Appointment and subsequent submission to the Civil Service Commission for its Attestation

1-2 Hrs Morale & Welfare JNCO

8

Release and issuance of attested appointment (s) to personnel concerned

After Attestation of CSC Mis. Or.



Service/Transaction: ISSUANCE OF CERTIFICATE OF DUTY STATUS/EMPLOYMENT

WHO MAY AVAIL OF THE SERVICE: All BJMPRO-X personnel or any authorized representative. REQUIREMENTS:

1. One(1) valid Identification Card 2. Request form 3. Authorization (if representative)


STEP

APPLICANT/CLIENT/ITEM OFFICER’S ACTIVITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Request for Certification

Ask/Determine the purpose/nature of issuance of certification whether it is for Loan Application, Transfer of Assignment, Resignation, Retirement RCA and other transaction which require such certification

1 Mn Personnel

JNCO/Clerk of PRMD

2

Preparation, Printing and signing of

certification 10 Mns

Personnel JNCO/Clerk of

PRMD

3

Issuance of certification to the field units or to any requesting personnel 3 Mns

Personnel JNCO/Clerk of

PRMD

Service/Transaction: AUTHENTICATION OF DOCUMENTS WHO MAY AVAIL OF THE SERVICE: BJMPRO-X personnel or any authorized representative. REQUIREMENTS:



STEP

APPLICANT/CLIENT/ITEM OFFICER’S ACTIVITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Request for authentication of documents

Ask/Determine the purpose/nature for authentication of documents whether it is for Loan Application , Transfer of Assignment , Retirement, Promotion and other transaction which may require such authentication

5 Mns

Records Custodian

2

Scan/Verify the records in the personnel 201 File/Records Room containing document (s) which is the subject for authentication comparison, validation and other actions as appropriate

5-10 Mns Records

Custodian

3

Authentication signing of documents and issuance of the same 5 Mns

Records Custodian


Service /Transaction: ISSUANCE LETTER ORDERS IN CONNECTION WITH THE REMAND/TRANSFER OF INMATES TO OTHER PENAL INSTITUTIONS AND OTHER OFFICE TRAVEL OF ALL BJMP PERSONNEL WHO MAY AVAIL OF THE SERVICE: Wardens/Operations JNCO/ Paralegal Officer or any authorized representative REQUIREMENTS:

1. Request Memorandum 2. Mittimus/Court Orders/Letter of Invitation from LGU, GO, NGOs

STEP


ACTIVITY PERSON IN-

CHARGE

1

Request for issuance of Letter Orders (s)

Determine the purpose/nature for issuance Letter Orders, its destination time and duration and other data which will be included in the order

3 Mns Personnel JNCO

2

Attach routing slip in the request for the information of any division concerned and notation/final instruction of Regional Chief of Staff (RCS), and for operation (ARDO), and ARD for administration (ARDA), the Regional Director (RD)

5-10 Mns Personnel JNCO

3

Preparation printing and signing of letter orders 5 Mns Personnel JNCO

4

Issuance of copy of Letter Orders to the field units or any requesting personnel 2 Mns Personnel JNCO

Service /Transaction: ISSUANCE OF CERTIFICATE OF NO-MONEY ACCOUNTABILITY

WHO MAY AVAIL OF THE SERVICE: All BJMPRO-X Personnel to include those who retired and/or

resigned from the BJMP Service REQUIREMENTS:



STEP


ACTIVITY PERSON IN-

CHARGE

1

Resignation or transfer of personnel for command operation

Verification of paper clips of concerned personnel for existing loans if there is any 5 Mns Finance Clerk

2

Printing and issuance of certificate of No-Money Accountability 5 Mns Finance Clerk


Service /Transaction: ISSUANCE OF CERTIFICATE OF NON-PAYMENT WHO MAY AVAIL OF THE SERVICE: All BJMPRO-X Personnel REQUIREMENTS:



STEP


ACTIVITY PERSON IN-

CHARGE

1

Request for Non-Payment

Requesting party declare intentions/purpose. The Office determine the purpose/nature for issuance of certification whether it is for RCA , Salary and Long Pay differential and other transactions which such certification is needed for issuance.

5 Mns Finance Clerk

2

Verification of records if the requesting personnel has not really received previous payment of what he/she is requesting for payment.

10 mins. Finance Clerk

3

Printing and issuance of certificate of Non-Payment 5 Mns Finance Clerk

Service /Transaction: PREPARATION OF LINE OF DUTY STATUS REPORT ON INCIDENTS AND/OR ACCIDENTS INVOLVING BJMP PERSONNEL WHO HAVE SUCCUMBED TO INJURIES AND/OR DEATH PERFORMING OFFICIAL DUTY/IES WHO MAY AVAIL OF THE SERVICE: All BJMPRO-X Personnel REQUIREMENTS:

1. Spot Report 2. Investigation Report (IR)

HOW TO AVAIL OF THE SERVICE:

STEP

APPLICANT/CLIENT/ITEM OFFICE’S ACTIVITY/ACTION DURATION OF

ACTIVITY PERSON IN-

CHARGE

1

Submit spot /incident report to the Regional Office

Conduct investigation to determine whether the incidents occurred while performing duties. Prepare line of duty status

2-4 days Investigators of

JNCO

2

Comply all the lacking requirements and submit the documents at the DCRIPD

Draft of LOD resolution 5 days Personnel JNCO

_________________________________________________________________________________________________________________


Service /Transaction: ISSUANCE OF CERTIFICATE OF NON-PENDING CASE WHO MAY AVAIL OF THE SERVICE : ALL BJMPRO-X personnel including those who retired and/or

resigned from the BJMP Service. REQUIREMENTS:

1. One(1) valid Identification Card 2. Request form


STEP


ACTIVITY PERSON IN-

CHARGE

1

Request for certification

Requesting party will fill-up the form and declare intentions/purpose. The Office determine the purpose/nature for issuance of certification whether it is for loan application, transfer of assignment, resignation, retirements, RCA and other transactions which such certification is needed for issuance.

3 Mns Clerk, Hearing

Office

2

Verification of records if there is any pending administrative case complaint(s) filed against

the requesting personnel

5 Mns Clerk, Hearing

Office

3

Issue certificate of Non-Pending case indicating therein its control number

5 Mns

Hearing Officer

Service /Transaction: ACTING THE FILED ADMIN CASE of ERRING PERSONNEL to Dispose it Promptly Who may avail of the service: All BJMP Personnel

STEP

APPLICANT/CLIENT/ITEM OFFICE’S ACTIVITY/ACTION

DURATION OF ACTIVITY

PERSON IN-CHARGE

1

File ADMIN CASES of ERRING Personnel by the Prosecutor

Receive ADMIN cases filed by the Prosecutor. Putting the Admin case numbers and record it in the Docket book.

10 mins Clerk, Hearing

Office

2

Send summons and the formal charge with attached documents to the respondent of such Admin Cases filed.

within 5 days upon receipt of the Admin

case filed

Clerk, Hearing Office

3 Receive the answer of Summons from

the respondent.

Maximum within 5 days upon receipt of the summons by the respondent


4 Send Subpoena to the respondent personnel for the Scheduled Pre-

Hearing conference for arraignment

Maximum within 10 days upon receipt of the respondent’s answer


5 Conduct Pre-Hearing Conference/

Arraignment

Maximum within 10 days upon receipt of the respondent’s answer. Done in 30 mins.

Hearing Office

______________________________________________________________________________________________________________________


6 Submission of Position Paper if the

parties prefer

Maximum of 15 days from the date of Hearing conference.

Respondent/Prosecutor

7 Create Resolution of the Admin Case Maximum of 30 days from receipt of position paper

Hearing Office

8 Create/Signing of Decision of the

Admin Case

Maximum of 15 days upon receipt of the resolution from the Hearing Officer

RD, Disciplining Authority

9 Receive Motion for Reconsideration from the respondent who receive the decision of the admin case

Maximum of 15 days from receipt of the decision of the admin case

Clerk, Hearing Officer

10 Forward the motion for Reconsideration to the RD, Disciplining Authority

Immediately upon receipt


11

Create/Formulate/ Signing of Decision after Motion for Reconsideration submitted by the respondent, whether approve or deny.

15 days after receipt of the motion for reconsideration

RD, Disciplining Authority

12 Send the approved/denied motion for reconsideration to the concern respondent.

Immediately upon receipt


13

Forward the final decision of the Admin Case to the C, PRM for issuance of Special Order for the Implementation of the Decision of the admin Case for Jail Commission Officer who committed Simple Admin Cases only and for Jail Non Commission Officers who are convicted/penalized lower than dismissal from the service. (Any JCO committed Grave Offenses be forwarded to the NHQ and JNCO penalized with dismissal from the Service be forwarded to the NHQ for confirmation)

15 days upon receipt by the respondent

Clerk, Hearing Office/PRM,Div.

Service /Transaction: ISSUANCE OF CERTIFICATE OF NO-PROPERTY ACCOUNTABILITY

WHO MAY AVAIL OF THE SERVICE: All BJMPRO-X Personnel including those who retired and/ or resigned from the BJMP Service

REQUIREMENTS: 1. One(1) valid Identification Card 2. Request Letter/form 3. Certificate of No-Property Accountability from all jail unit where employee was

previously assigned 4. Authorization (if representative)

Note: No Fees Required __________________________________________________________________________________


STEP

APPLICANT/CLIENT/ITEM OFFICE’S ACTIVITY/ACTION

DURATION OF ACTIVITY

PERSON IN-CHARGE

1

Transfer/Resignation/Retirement of Personnel , etc

Direct personnel to secure unit clearance from the unit SAO in his previous assignments

3 Mns

Regional Supplies

Accountability Officer (RSAO)

2

Direct personnel to turn over any issued

firearm/equipments/properties 5 Mns

Regional Supplies


3

Issue certification prepared by RSAO and noted by Chief of Logistics Division

3-5 Mns

Regional Supplies


Service /Transaction: COMPLAINTS AGAINST BJMP PERSONNEL WHO MAY AVAIL OF THE SERVICE: General Public REQUIREMENTS:

1. One(1) valid Identification Card 2. Letter of Complaint/ Verbal Complaint


STEP


ACTIVITY PERSON IN-

CHARGE

1

File an initial complaint before the office of the region

Examine if the complaint is sufficient in form and in substance and determine that all the requisites are complied to prove the guilt of the person complain of. The complainant is given reasonable time to comply with the requirements

Within 5 Days upon receipt of the

complaint

Investigator of JNCO

2

Comply all the lacking requirements and submit the documents at the DCRIPD

RIPD shall conduct an investigation to ascertain the truth of the allegations and determine the existence of probable cause. Absence of aforecited requirements shall cause the outright dismissal of the complaint

Within 5 days upon receipt of the referred

by the disciplining authority unless a different period is

allowed

Investigator of JNCO

3

Submit Investigation Report (IR) containing the actual finding gathered and recommend cause of action

Immediately after the investigation is finish

Personnel JNCO

_____________________________________________________________________________


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