ta2.09 5 bersales.philippines digitization ppp bersales jan 14 2017

Republic of the PhilippinesPhilippine Statistics AuthorityRepublic of the PhilippinesPhilippine Statistics Authority

Information Technology Public-Private Partnership for digitization of the Philippines civil registration system

and vital statistics1

1Presentation in the Session: Innovations in civil registration and vital statistics of the First United Nations World Data Forum at Cape Town , South Africa, 16 January 2017

Lisa Grace S. Bersales, Ph.D.National Statistician and Civil Registrar General

Philippine Statistics Authority


Background

• The Philippine Statistics Authority, the country’s NSO : also civil registration authority

• Philippines’ digitization of civil registration documents and provision of frontline civil registration services: through public private partnership( PPP) since 2000

• September 2016: new 12-year engagement through Build-Transfer-Operate (BTO) contractual arrangement

• Supervision done by PPP Center following PPP law• Revenue sharing is based on the bid of the private

partner


• Production records as of 1 November 2016

Type of document Number of recordsBirth (1945-2016) 115,269,838Marriage (1945-2016) 24,843,158Death (1945-2016) 21,285,809Total 161,398,805

Republic of the PhilippinesPhilippine Statistics Authority


• computerization of civil registry operations• imaging technology for digitizing civil registry

documents including specimen signatures of all city and municipal registrars

• faster production of vital statistics

New PPP


• civil registry services through various channels, including new ones

• construct a new dedicated and permanent civil registry service building

• establish a geographically separate disaster recovery environment in an undisclosed location within the Philippines


8


The private partner shall finance and provide the following:

•Operation and maintenance of the current IT system

•Development of new system IT system to allow for new channels •Establishment and site preparation for 40 additional outlets nationwide


•Document conversion of civil registry documents that shall include faster processing of vital statistics

•Operation and maintenance of a disaster recovery site •Construction of a 9 –storey building to house the civil registration service


Documents to be digitized involve about 4 M records annually. Paper documents to be converted into digital formats:•Certificate of Live Birth•Certificate of Marriage•Certificate of Death•Foundling Certificate•Documents involving court decrees, Shari’a court decisions, legal instruments, •Supplemental report and corrections based on laws correcting errors in civil registry documents (Republic Act 9048 and Republic Act 10172)


12

Service Former PPP( 2000-2016)

New PPP(2016-2028)

Basic Services• Copy Issuance 2 hours 1 hour• Authentication 2 hours 1 hour• CENOMAR 5 days 1 day• CENODEATH N/A 1 day

Service LevelsKey Performance Indicators


13

Service Former PPP( 2000-2016)

New PPP(2016-2028)

Expanded Services• Premium Annotation N/A 5 days• Viewable online document N/A 1 hour• DocPrint from viewable

documentN/A 30 minutes

• Transaction Verification/ Agency Validation Service

N/A Average response time of less than 2

minutes per transaction

Service Levels


14

Type Former PPP( 2000-2016)

New PPP(2016-2028)

For Walk-in Clients

40 PSA-operated Outlets

80 PSA-operated Outlets

BREQS Outlets (Offline)

LGU-operated Outlets (Online)

Web-based E-Census (Web) “Cloud outlets” (Web)Other types Helpline Plus

(Telephone-based)PSA-authorized Outlets (online)e.g. telephone-basedMobile (“CRS-in-a-Box”)Self-service kiosks

Integrated service

N/A Allow interfacing with other govt agencies

Service Channels


15

Features Former PPP( 2000-2016)

New PPP(2016-2028)

Facility N/A CRS BuildingAbout 9,000 sqm

Disaster Recovery

Offline Backup

Online and fully synchronizeddisaster recovery site; Geographically separate; Can serve as alternate Data Center in case of unavailability of Data Center at the Central Facility.

Features


Unified Multi-purpose ID system

•No national ID system for all citizens. •A unified multi-purpose identification(UMID) system • can be linked to birth certificates of the civil registration

system exists. • for citizens enrolled in the governments two

pension/social security systems• PSA as the repository of the UMID database with

pension/social security systems agencies issuing the ID cards


CentralFacility

PSA-operated outlets

PSA-authorized

outlets

LGU-operated outlets

“Cloud” outlets

Gene

ral P

ublic

Govt Agencies CLIENTS

eCensusBackOffices

DRSite

Kiosks

CRS-in-a-box

Basic & ExpandedServices

Secured ServiceFacility

Thank you

ta2.09 5 bersales.philippines digitization ppp bersales jan 14 2017

Data & Analytics