t25 / t36 large format scanner software smartworks … · it is part of an mfp system which...

Version 0.1 1 Global Scanning UK Ltd © 2017

T25 / T36 Large Format Scanner Software SmartWorks MFP5 Beta

User Manual V0.1 July 2017


Contents Beta software limitations ........................................................................................................................ 4

Installation .............................................................................................................................................. 4

Utilities ................................................................................................................................................ 4

SmartWorks MFP V5 ........................................................................................................................... 4

Home Page .............................................................................................................................................. 5

Overview ............................................................................................................................................. 5

Navigation ........................................................................................................................................... 5

Timeout Reset ..................................................................................................................................... 7

Operation ................................................................................................................................................ 8

Scanner Setup ..................................................................................................................................... 8

Printer Setup ....................................................................................................................................... 8

General Settings .................................................................................................................................. 8

Preview ............................................................................................................................................... 9

File Settings (Scan/Edit) .................................................................................................................. 9

Print Settings (Copy/Print) .............................................................................................................. 9

Crop ................................................................................................................................................. 9

Deskew .......................................................................................................................................... 10

Black Point & White Point ............................................................................................................. 10

Brightness and contrast ................................................................................................................ 11

Sharpening. ................................................................................................................................... 11

Color Change ................................................................................................................................. 12

Invert ............................................................................................................................................. 12

Mirror ............................................................................................................................................ 13

Copy .................................................................................................................................................. 14

Scan ................................................................................................................................................... 15

Print ................................................................................................................................................... 16

Copy & Archive .................................................................................................................................. 17

Edit .................................................................................................................................................... 19

Help ................................................................................................................................................... 20

Settings.................................................................................................................................................. 21

Program Preferences ........................................................................................................................ 22

Home Screen Functions displayed. ............................................................................................... 22

Papers Displayed ........................................................................................................................... 22


Preview ......................................................................................................................................... 22

Close PC on Exit ............................................................................................................................. 22

Batch Mode ................................................................................................................................... 22

Personalise .................................................................................................................................... 23

Presets ............................................................................................................................................... 24

Default:.......................................................................................................................................... 24

Display: .......................................................................................................................................... 25

User/Global: .................................................................................................................................. 25

Copy a Preset: ............................................................................................................................... 25

Delete a Preset: ............................................................................................................................. 25

Edit a Preset: ................................................................................................................................. 25

User Accounts ................................................................................................................................... 28

Administrator ................................................................................................................................ 28

Power Users .................................................................................................................................. 29

Users ............................................................................................................................................. 29

Creating User Accounts ................................................................................................................. 30

Login Details .................................................................................................................................. 31

User level configuration options ................................................................................................... 33

Job Logs ............................................................................................................................................. 34

Scanner Preferences ......................................................................................................................... 34

Factory Defaults ................................................................................................................................ 34

Plus Features ..................................................................................................................................... 34

Features and functions not included in this early release .................................................................... 35


Beta software limitations This version of the software is a very early preview and as such many functions are not included and

it has some limitations:

• It supports the iPF-PRO4000S printer. This should be connected via Ethernet.

o (The new USB driver library is not included in this version, so USB connection is very

slow and limited).

• It supports the current iPF7XX printers but this should be connected via USB. (In this case the

Ethernet driver is very slow).

• It does not include any support for the Tx series printers as the SDK was not available yet.

Installation 1. Install Utilities software – this includes the USB driver.

2. Install SmartWorks MFP V5

3. Install the Windows printer driver for the printer and set it as default. Although SmartWorks

MFP5 has its own internal printer driver, it passes the data to the printer via the spooler of

the Windows printer driver.

Utilities • This standalone program is to be used to calibrate or loading firmware on the T25/T36 scanner.

• It should not be run while SmartWorks MFP is running.

• This is a 32-bit application, so cannot run inside SmartWorks MFP5 now.

SmartWorks MFP V5 • This program should not be run at the same time as the Utilities. This is a 64-bit application.

• The scanner will report with the model name SC25X or SC36X, not as a T25 or T36 in the

software.


Home Page

Overview This application is designed to be operated via a touch screen.

It is part of an MFP system which includes a T25/T36 large format scanner and a Canon printer.

The functions supported are:

Copy, Scan, Print, Edit, Copy & Archive.

It uses a scan once, preview edit workflow. This means the image is scanned once, is edited on the

large screen, then printed (Copy) or saved (Scan) only when you are happy with the image. This

saves time and paper/ink. It protects delicate documents from multiple scanning.

Navigation

The Home page shows the main functions displayed on a carousel. The function at the front is the

active function (The active function in the picture above is Copy). Touch or swipe on any function

icon to rotate the carousel.

Under the selected function, the most common options for the at function are displayed:

E.g. For Copy = Preset, Quality, Copies, Scale.


The right-hand side of the screen shows features that define the mode of operation for that

function: Preview on/off, Batch mode on/off, Sets on/off.

The options will change according to the function at the front of the carousel. More options are

available under the Advanced Options button.

There is a Reset button in the top right of the Home page, which return the program to the power on

default settings.

At the bottom of the screen, the scanner is listed on the left, the printer on the right. This shows the

status of the device, and selecting the “i” will provide more information about the device.

On some screens, if there are more choices available, then the number of circles at the bottom of

the screen shows how many pages are available. The selected page is identified by a filled circle.


As you navigate through the menus you there is a Home button and sometimes a Back button in the

top right corner.

Home – returns to the Home page

Back – goes back up to the previous page.

Timeout Reset After a period of 2 minutes with no activity, the software will return automatically to the Home

screen and reset to the power on defaults. If User Accounts are enabled, it will also, log out the

current user and show the logon screen.


Operation

Scanner Setup

Printer Setup At the bottom of the screen, the scanner is listed on the left, the printer on the right. This shows the

status of the device, and selecting the “i” will provide more information and settings for that device.

General Settings Sets (Copy function) – Collated sets. Scan a set of pages, and then print out each copy in page order.

Sets: Off On

Batch Mode (Copy, Scan, Copy & Archive mode) – The scanner will start scanning as soon as a

document is loaded into the scanner. The first document of the batch requires the green button to

be used, but the system will keep scanning as each document is loaded until the batch processed is

paused using the blue pause button.

Preview (Copy, Scan, Copy & Archive mode) – Shows the scanned image on screen to allow image

adjustment before printing or saving.


Preview The Preview screen is available for all functions.

• Home – Return to the Home page.

• Zoom - + and -. When zoomed in, pan using 1 finger on the image.

File Settings (Scan/Edit)

Change filename and file type of file to be saved.

Print Settings (Copy/Print)

Review and change printer settings before printing.

Crop

Positions a crop box on the screen to allow you to select the area to print/save.

Once the area is selected, press Crop once more to apply.


You can press the Crop button again, to adjust if necessary, but always press the Crop a

second time to apply. (Note the crop will not actually take place until the image is printed or

saved.

Deskew

Not Active

Black Point & White Point

The White Point changes the very light areas of the image to white. Adjust the slider further

to the left (the number decreases) to increase the amount of the image forced to white.

The Black Point changes the very dark areas of the image to black. Adjust the slider further

to the right (the number increases) to increase the amount of the image forced to black.

The does not affect the colour hue, just which parts of the image are forced to black or

white.

Adjusting using sliders: Touch the dot on the slider and drag it left or right. Alternatively,

touch the slider to the left or right side of the dot to make step changes.


Brightness and contrast

Brightness makes the whole image lighter or darker.

Contrast changes the difference in color and light between different parts of an image.



Sharpening.

Emphasises lines and edges.

Amount – defines how much to increase the contrast between the light and dark sides

of the line/edges. Radius – Define how many pixels to change on each side the line/edge.

Threshold – Defines whether the line/edge exists. The amount of brightness difference

between 2 adjacent pixels before sharpening will occur.




Color Change

Adjust the levels of Red, Green and Blue in the image.



Invert

Changes colors to their opposite color. Most often used to convert white on black images to

black on white.


Mirror

Swaps all the pixels horizontally.


Copy

Select Copy on the Home page. Adjust the settings as required.

Insert a document into the scanner and press the Green button.

Options:

Scanner options – select Scanner “i”

Printer options – select Printer “i”

Presets – Document type & colour mode (colour, greyscale or black & white).

Quality – Draft, Standard, High

Copies – 1 to 100

Scale – 1% to 500%

Advanced Copy Options:

Input document size – Auto, or one of the listed standard ISO, ANSI, ARCH paper sizes, or custom

paper sizes as defined in Settings-Program Preferences.

Fine Detail – not active.

Sets – Not active

Auto Crop – Not active


Scan

Select Scan on the Home page. Adjust the settings as required.


Options:





Scan to – Define scan folder or location

File Type – PDF, Multi Page, JPEG, TIFF, PDF/A, WDF




Scan to USB – Not Active

Scan to PC – Select preferred folder for scan files.

Scan to Cloud – Not Active

Filename prefix – Each scan file will start with this name E.g. “Scan”

Filename date stamp – on/off. It will add the time & date into the scan file name. E.g. “Scan.pdf” or

Scan 2017-&-18 hhmmss.pdf”




Print

Select Print on the Home page, then Select a previously scanned file you would like to print. Press

the Green button.

Note: Only bitmap file formats are supported.

Options



Copy & Archive

Select Copy & Archive on the Home page. Adjust the settings as required.


Options:





Scan to – Define scan folder or location

Copies – 1 to 100




Scale – 1% to 500%

Filename prefix – Each scan file will start with this name E.g. “Scan”

Filename date stamp – on/off. It will add the time & date into the scan file name. E.g. “Scan.pdf” or

Scan 2017-&-18 hhmmss.pdf”

File Type – PDF, Multi Page, JPEG, TIFF, PDF/A, DWF

Scan to Cloud – Not Active




Sets – Not active


Edit

Select Edit on the Home page, ensure Preview is on, then Select a previously scanned file you would

like to edit. Press the Green button.

Note: Only bitmap file formats are supported.


Help

Select Help on the Home page. Press the Help icon and it will display the User Manual – this

document. Not active.


Settings

Select Settings on the Home page. Press the Settings to enter the Settings Menu.


Program Preferences

Home Screen Functions displayed.

It is possible to choose which function are displayed on the Home page carousel. Please note the

Settings function cannot be removed.

Papers Displayed

In the menus showing paper sizes, you can choose which standard paper sizes are displayed. It is

recommended to choose only the sizes for your applications to keep the UI less cluttered with

icons that will not be used.

Preview

On/Off. Choose the power on, or timeout reset default setting.

Close PC on Exit

On = the program will close and the PC will shut down.

Off = the program will close, but the PC will remain running.

Batch Mode

On = the scanner will start scanning as soon as a document is loaded into the scanner. The first

document of the batch requires the green button to be used, but the system will keep scanning

as each document is loaded until the batch processed is paused using the blue pause button.

Off – the Green button must be pressed to start the function for each original document.


Personalise

• Choose the preferred colour theme from the list. This can be applied per user if users are

enabled.


Presets

Choose the type of Presets you would like to create/edit or delete.

E.g. Copy Presets

The current list of available Presets is displayed.

Default:

The Preset with the Green dot under the “Default” column is the Preset that will be set after

power on or a timeout reset. To change the Default, select the Preset you wish to become

the default to highlight it, then touch the white circle of that Preset to set it as Default. The

Green dot will move to the new Preset.


Display:

The Presets displayed on the function pages can be limited to remove unused Presets from

the list, but the Preset itself is not deleted, so can be later if required. To change which

Presets are displayed, select the Preset to highlight it, then select the on/off under the

“Display” heading to change its setting. Please note the Default Preset must have Display =

on.

User/Global:

This defines which users will see the Preset when User have been enabled.

Fixed = Factory Presets that cannot be deleted. They can be hidden from the function

screens by setting Display = Off.

Global = A Preset that is visible to all users if Display = On.

User = A Preset that can only be seen by the user who created it.

Copy a Preset:

Select the Preset to highlight the Preset you wish to copy. Select the Copy button, and a new

Preset will appear with the same name as the original Preset, but with a number at the end.

E.g. Color Photo (1)

Delete a Preset:

Select the Preset to highlight the Preset you wish to delete. Select the Delete button, and

the Preset will be deleted.

Note: You cannot recover a deleted Preset. You cannot delete a Fixed Preset.

Edit a Preset:

Select the Preset to highlight the Preset you wish to edit. Select the Edit button.

Note: you cannot Edit a Fixed Preset.


Scan Settings – You can change the scan dpi for the Draft, Standard & High Quality modes.

Print Settings – Not Active

Filter Settings


Change the preferred settings of Sharpening, Black Point & White Point, Brightness & Contrast, and

Red/Green & Blue settings.


User Accounts Multiple user accounts can be set in the software with different levels of capability under Settings.

If User Accounts are not enabled, the software is open and operated at the Administrator level.

Admin

(Gold colour)

Power

(Silver colour)

User

(Bronze colour)

Personalise Y Y/N (Set by Admin) Y/N (Set by Admin)

Edit Presets Y Y N

Set scan path Y Y/N (Set by Admin) Y/N (Set by Admin)

Scanner preferences (TBD) Y Y N

User Account control Y N N

Review Job Log Y N N

Reset software (TBD) Y N N

Administrator

There is one Administrator who has full control, and can set how much control the other levels of

user have. The Administrator can view all Presets created by the Power Users, and change them to

be a Global Preset so they can be used by all users. The Administrator can view the entire Settings

page.


Power Users

Power Users can create and edit their own Presets, which includes setting their own scan paths. If

given permission by the Administrator, they can also personalise the software. Power users have a

limited Settings page.

Users

Users have the least ability to change the program Settings. Users have a limited Settings page. If

given permission by the Administrator, they can personalise the software and the only option they

have under Presets is to fix a Scan filename prefix, file type, file date stamp and scan path. This is

then fixed for that user only.


Creating User Accounts

Select Setting – User Accounts, and turn User Accounts On

When you enable User Accounts for the first time you will prompted to add the Username &

password of the Administrator. There can only be 1 Administrator of the system.

WARNING: Please ensure you keep a record of the Administrator username and password as you

need to be able to enter these details to be able to edit or disable Users.


Once you have created the Admin details, add other users as required, choosing whether they are at

Power User or User level (Limitation: Click on the picture/icon of the user to change from Power

User to User, not on the blue button).

Login Details

In the following example, there is 1 Administrator, 2 Power Users and 2 Users.

It shows the users will be required to enter both their username and password to operate the

software. You can select to allow logon by entering just the Username or password to simplify the

operation.


When you exit the page, you will prompted to log in before continuing. This page will request the

username and/or password depending on how the Logon Details are set.

With User Accounts enabled, the Home page will show which user is logged on and provide a Logout

selection. Each user should always Logout to close a session. After a period of 2 minutes with no

activity, the software will return automatically log out the current user and show the logon screen.


User level configuration options

When logged on as the Administrator, different options can be set for Power Users or Users.

In Settings – Program Preferences, new options are displayed to the Administrator only who can

define whether Home Screen, Papers Displayed and Themes are fixed or can be edited by the users.

Set for All Users – Users will not be allowed to change settings when enabled by the Administrator.

Set for Power Users – Power Users will not be allowed to change settings when enabled by the

Administrator.


Job Logs Not Active. When active this will record use of the system per User.

Scanner Preferences Not active, and will be removed – Settings that were previously under this menu are being moved

under Presets

Factory Defaults Not Active

Plus Features Not active


Features and functions not included in this early release

General

• Slow shutdown on program close.

• If printer is not present, then it should not scan.

Preview

• Deskew –Make touch screen friendly = display line with adjusters at ends to pull to fit.

• Add rotate

• Add printer paper layout

• When in Scan mode, change Green button to Save icon.

• New feature – scale to fit to page size.

• Copy/print preview – Home to exit screen, Green button to print, but keep preview on

screen for more edits & prints.

Presets

• Add definition of all Presets for all functions (These cannot be created until the new Tx

printer is supported).

Scan

• Add email/cloud as a save destination.

• Add quality custom dpi.

• Add JPG/PDF compression level in Presets edit page.

• Add auto crop a border?

• Add Grey balance.

• Define Fine Detail.

Copy

• Copies – number of copies not working on iPF-PRO4000S.

• Scale – need page size to page size. Select ISO, ANSI, ARCH, then input/output size.

• Home screen printer “i” shows Print Quality/Print Priority/Colour. Also add to Preset menu.

• Home screen printer “i” – add paper type, paper size, roll number, ink levels and printer

maintenance actions (cleaning etc).

• If change scanner/printer “I” then show * on Settings to indicate they have been change

• Add collated sets – add pages, change order, copies & print/cancel


Copy & Archive

• Add Copy & Archive.

Print

• Add PDF rasteriser for:

a) Scanned bitmap files

b) Vector files from other sources – Phase II, as will require 3rd party PDF application.

• Press Green button with no file selected and it should prompt for a file.

Settings

• 1200dpi scan resolution – need to be an option in Preset/Quality, with warning about file

size & scan & processing speed.

• Personalise – add background jpg image option for Home page.

• Personalise - Add language selection.

• Personalise - Add Order Supplies custom message to be used when printer needs attention.

• Factory Reset- to be defined.

• Custom page size definition –need to be able to select sizes for 6 custom pages.

• Add job logs per user

IVEC printers

• Get paper type etc from device.

• Need to add Tx-2000, Tx-3000 & Tx-4000 support

t25 / t36 large format scanner software smartworks … · it is part of an mfp system which...

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