system planning (strategic planning & information systems projects) system planning (strategic...

System PlanningSystem Planning (Strategic Planning & Information (Strategic Planning & Information

Systems Projects)Systems Projects)

- Mr. Ahmad Al-Ghoul- Mr. Ahmad Al-Ghoul

System Analysis and System Analysis and DesignDesign

AvicennaAvicenna System Analysis and Design System Analysis and Design System Planning System Planning

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Chapter ObjectivesChapter Objectives

Explain the concept of a Explain the concept of a business case and how a business case and how a business case affects an IT business case affects an IT projectproject

Describe the strategic Describe the strategic planning process and why it is planning process and why it is important to the IT teamimportant to the IT team


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IntroductionIntroduction

Planning phase begins with a system Planning phase begins with a system request, analyst has to analyze the request, analyst has to analyze the business case for the request, he has business case for the request, he has to see if the proposal will add a value to see if the proposal will add a value to the organization and support to the organization and support organization strategic plan.organization strategic plan.

A strategic plan is like a road map for A strategic plan is like a road map for the organization future to know if the the organization future to know if the organization heading in the right organization heading in the right directiondirection


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Strategic Planning – A Strategic Planning – A Framework for IT Systems Framework for IT Systems

DevelopmentDevelopment Strategic planningStrategic planning is the process of is the process of

identifying long-term organizational goals, identifying long-term organizational goals, strategies, and resources strategies, and resources

Strategic Planning OverviewStrategic Planning Overview Why does a system analyst need to know Why does a system analyst need to know

about strategic planning?about strategic planning? because systems analysts should focus on because systems analysts should focus on

the larger, strategic role of IT as they carry the larger, strategic role of IT as they carry out their day-to-day responsibilities. out their day-to-day responsibilities.


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DevelopmentDevelopment SWOT analysisSWOT analysis During strategic planning, top managers ask series of During strategic planning, top managers ask series of

questions that is called SWOT analysis.questions that is called SWOT analysis. ( S ) stands for strengths: manager questions includes, ( S ) stands for strengths: manager questions includes,

what are our major strengths, and how can we maximize what are our major strengths, and how can we maximize them in the future? What must we do to strengthen our IT them in the future? What must we do to strengthen our IT function, including our people and technology function, including our people and technology infrastructure?infrastructure?

( W ) stands for weaknesses: manager questions includes, ( W ) stands for weaknesses: manager questions includes, what are our major weaknesses, and how can we what are our major weaknesses, and how can we overcome them? How should we address weaknesses in IT overcome them? How should we address weaknesses in IT resources and capability?resources and capability?

( O ) stands for opportunities: manager questions includes, ( O ) stands for opportunities: manager questions includes, what are our major opportunities, and how can we take full what are our major opportunities, and how can we take full advantage of them\, What IT plans do we have to support advantage of them\, What IT plans do we have to support business opportunities?business opportunities?

( T ) stands for threats: manager questions includes, what ( T ) stands for threats: manager questions includes, what major threats do we face, and what can we do about major threats do we face, and what can we do about them? What can we do to deal with potential threats to IT them? What can we do to deal with potential threats to IT success? success?


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DevelopmentDevelopment

From Strategic Plans toFrom Strategic Plans to

Business ResultsBusiness Results Mission statementMission statement StakeholdersStakeholders GoalsGoals ObjectivesObjectives

[1]


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DevelopmentDevelopment Mission statementMission statement A mission statement A mission statement

developed based on developed based on the firm’s purpose, the firm’s purpose, vision, and values.vision, and values.

A mission statement A mission statement describes a company describes a company for its stakeholders for its stakeholders and briefly states the and briefly states the company’s purpose, company’s purpose, products, services, products, services, and values.and values.

[1]


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DevelopmentDevelopment StakeholdersStakeholders Stakeholder include anyone affected Stakeholder include anyone affected

by the company’s operations, such by the company’s operations, such as customers, employee, suppliers, as customers, employee, suppliers, stockholder, and members of the stockholder, and members of the communitycommunity


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DevelopmentDevelopment GoalsGoals Goals that the company will Goals that the company will

accomplish its mission that issued in accomplish its mission that issued in the mission statementthe mission statement


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ObjectivesObjectives To achieve its goals, the company develops To achieve its goals, the company develops

a list of shorter-term objectives.a list of shorter-term objectives. Objectives also might include tactical plans.Objectives also might include tactical plans. Objectives translate into day-to-day Objectives translate into day-to-day

business operations, supported by IT and business operations, supported by IT and other corporate resources.other corporate resources.

The outcome is a set of business results The outcome is a set of business results that affect company stakeholders.that affect company stakeholders.


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The Role of the IT Department in Project The Role of the IT Department in Project EvaluationEvaluation Management leadership and information Management leadership and information

technology are linked closely, and remarkable technology are linked closely, and remarkable changes have occurred in both areaschanges have occurred in both areas

Today, systems development is much more Today, systems development is much more team orientedteam oriented

Although team-oriented development is the Although team-oriented development is the norm, some companies see the role of the IT norm, some companies see the role of the IT department as a gatekeeperdepartment as a gatekeeper


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The FutureThe Future If you could look into the future, here is If you could look into the future, here is

what you might see: New industries, what you might see: New industries, products, and services emerging from products, and services emerging from amazing advances in information amazing advances in information technology, customers who expect world-technology, customers who expect world-class IT support, a surge in Internet-based class IT support, a surge in Internet-based commerce, and a global business commerce, and a global business environment that is dynamic and incredibly environment that is dynamic and incredibly challengingchallenging


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Sequence SummarySequence Summary

Systems planning is the first phase of the Systems planning is the first phase of the systems development life cyclesystems development life cycle

Effective information systems help an Effective information systems help an organization support its business process, carry organization support its business process, carry out its mission, and serve its stakeholdersout its mission, and serve its stakeholders

Strategic planning allows a company to Strategic planning allows a company to examine its purpose, vision, and values and examine its purpose, vision, and values and develops a mission statement, which leads to develops a mission statement, which leads to goals, objectives, day-to-day operations, and goals, objectives, day-to-day operations, and business results that affect company business results that affect company stakeholdersstakeholders


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Sequence SummarySequence Summary

In this Sequence we haveIn this Sequence we have Defined the term strategic planningDefined the term strategic planning Described the SWOT analysisDescribed the SWOT analysis Described mission statement, Described mission statement,

stakeholders, goals and objectivesstakeholders, goals and objectives Discussed the role of the IT department Discussed the role of the IT department

in project evaluationin project evaluation


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ReferenceReference

[1] System Analysis and Design, Sixth Edition (Chapter 2 )[1] System Analysis and Design, Sixth Edition (Chapter 2 ) Authors: Gary B. Shelly, Thomas J. Cashman and Harry J. Authors: Gary B. Shelly, Thomas J. Cashman and Harry J.

Rosenblatt , Rosenblatt , Publisher: SHELLY CASHMAN SEWIES.Publisher: SHELLY CASHMAN SEWIES.

[2] Modern Systems Analysis and Design fourth Edition [2] Modern Systems Analysis and Design fourth Edition (Chapter 5 )(Chapter 5 ) Authors: Jeffrey A. Hoffer , Joey F. George, Joseph S. ValacichAuthors: Jeffrey A. Hoffer , Joey F. George, Joseph S. Valacich Publisher: prentice hall Publisher: prentice hall

[3] System Analysis and Design, 3[3] System Analysis and Design, 3rdrd Edition ( Chapter 2 ) Edition ( Chapter 2 ) Authors: Dennis, Wixom, & RothAuthors: Dennis, Wixom, & RothPublisher: John Wiley & sonsPublisher: John Wiley & sons

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