Syllabus Guidelines for TAs as Primary Instructors

Syllabus Guidelines for TAs as Primary InstructorsDavid Royse, Ph.D.College of Social Work University Senate Syllabi Guidelines (These are mandatory)When preparing your syllabi, always refer to the checklist found at

www/uky.edu/Faculty/Senate/files/Forms/Senate%20Syllabi%20Guidelines.pdf The guidelines are also found in your handbook

Part 1 of the Guidelines:General Course InformationFull and accurate title of the course

Departmental and college prefix

Course prefix, number, and section number

Scheduled meeting days(s), time, and placePoor Example

4Problems in Part 1:

Does this title look full and accurate?

Is there a college identifier?

Is there a section number?

When does the course meet? Where? Part 2: GuidelinesInstructor Contact InformationInstructor NamePreferred method for reaching instructorOffice phone numberOffice addressUK email addressOffice hours; is an appointment necessary?Poor Example

Problems for the ConsumerWho is teaching the course?How do I reach the instructor when I have a problem or question? Can I talk to the instructor (i.e. phone)?Should I email?Where do I meet the instructor outside of class?When is he/she in the office?

No need to overdo itJim Disclosall, InstructorOffice B-1 FunkhouserHours: Monday midnight to 3:00 am, Tuesday 8:12 to 8:25, Wednesday 1:00 to 3:00, Friday after 12 p.m.(I Iike to sleep late on Fridays)Phone: 323-5676 (office) 276-2345 (home)Cell: 313-0212 Email: littledoodle@aol.comAlices place: 398-8888 (weekends, and Tue/Thurs nights)My Moms: 513-3951 (shell always know where I am)Facebook and Twitter in processPart 3 of Guidelines:Course Description Requirements Overview of course (from the UK Bulletin)*Course goals/objectivesStudent learning outcomes/competenciesRequired materials (books, lab materials, etc.)Components that contribute to final gradeTentative course schedule that identifies topics, examinations, and assignment due dates, etc.

*Longer descriptions/overviews can be inserted but should not replace or be at odds with the official one

Part 3 of Guidelines:Course Description Requirements Cont.The syllabus also needs:Final examination (date, time, location, duration)Numerical grading scale and its relationship to letter grades.*

*Remember: grad students cannot be awarded D grades in 400G, 500, 600, and 700 level courses.

Problems for the ConsumerDid you see a course description?

Were there goals and objectives?(What is the difference between a goal and an objective?)

Are the objectives equal to student learning outcomes?

Do we have a sense the instructor will be assessing competencies?

As a Student-ConsumerDo the Activities give you enough information about what youll be doing and when?

Do you know what chapters or articles you will need to read?

Has a textbook been mentioned yet?

How many tests will there be? When are they scheduled?What proportion of my grade will come from tests?What is a problem notebook? What part of my grade will it be? When do I need to submit it by? Is it electronic or paper?How else will I be graded?Does good attendance count for anything?

Does this new information help any at all?

Are these learning outcomes?

What about this last piece of info?In a nut shell, the instructor was

vague avoided any specificity

No indication of what topic would occur on what week, how the student could prepare, or how the grade components would come together.Of the components that weve mentioned thus far,

what else is missing? Answer: the numerical grading scale and its relation to the letter gradesIf you have looked at the Syllabi Guidelines, can you think of anything else that ought to be posted?Undergraduates at UK must be provided with a Midterm Grade based on their performance in the first half of the semester.Policies to Include on the SyllabusAttendance: Is it important to you? If so, you ought to take attendance each class meeting and deduct points from those with poor attendance.

Example of a good attendance policyUnexcused absences will result in a loss of 5 participation points per absence. Please refer to Student Rights & Responsibilities (Uky.edu/StudentAffairs/Code/) for definition of excused absences. Students missing any graded work due to an excused absence bear the responsibility of informing the Instructor about the excused absence within one week following the absence, and for making up missed work.

What does this policy require in the syllabus? (see also slide # 30 for excused absences)

It requires attendance to be included in the grading components. For example,

Attendance/participation = 50 pointsAssignments=125 pointsFinal Exam= 200 pointsMidterm Exam=100 pointsPresentation= 25 pointsSuggestion:You might want to elaborate your making up missed work policy. For instance, is a missed exam arranged at your convenience (e.g., 2 weeks out) at the students convenience, within a week, or during Final Exam Week? Must all missed assignments be due within one week, etc ?Another important provision of SR 5.2.4.2 If attendance is required by the class policies elaborated in the syllabus or serves as a criterion for a grade in a course, and if a student has excused absences in excess of one-fifth of the class contact hours for that course, a student shall have the right to petition for a "W", and the Instructor of Record may require the student to petition for a "W" or take an "I" in the course.

Verification of Absences SR 5.2.42Illness & Death: The Instructor of Record shall have the right to request appropriate verification. {You may ask in all 4 cases!}Varsity sports, official off-campus excursions of educ. units, etc: the student must notify the Instructor prior to the occurrence of such absences, but in no case shall such notification occur more than one week after the absence. Instructors may request formal notification from appropriate university personnel to document the student's participation in such trips.Religious Holidays: Students are responsible for notifying the Instructor of Record in writing of anticipated absences due to their observance of such holidays no later than the last day for adding a class.

Examples of Non-excused absencesWork. Alarm didnt go off on time. Couldnt find a parking spot. Car broke down. Lack of childcare or other child related absence. Didnt feel well, but did NOT go to a doctor. Unpleasant weather which did not result in school or road closure or prolonged disruption of public transportation. Test or assignment in another class.

Example of a Lateness PolicyAssignments must be submitted by the date and time listed on the assignment. There will be a 10% deduction for homework that is up to 24 hours late, and a 20% deduction for homework that is 24-48 hours late. I will not accept any homework that is more than 48 hours late.

Plan your time carefully; dont wait until the last minute to begin an assignment. Starting early will give you ample time to ask questions and obtain assistance if needed. Second Late Policy Example Late work will be penalized 10% per day (with the late clock beginning at class time rather than the end of the workday), until the graded assignment has been handed back to the class; at that point, late work will not be accepted. Excuses such as I overslept or The printer wasnt working will not exempt you from late penalties.

Example of an Academic Integrity Policy It is expected that students will refrain from plagiarism and cheating. Plagiarism and cheating are serious breaches of academic conduct. Each student is advised to understand the Universitys policies, how violations of academic integrity policy are defined, the penalties, as well as the disposition of these offenses as explained in the Code of Student Rights and Responsibilities at: (http://www.uky.edu/StudentAffairs/Code/Section%20VI.pdf) Avoiding a charge of plagiarism is critical in a course that requires you to summarize and document the written work of others. Second Example of Academic Integrity PolicyAll academic work, written or otherwise, submitted by students to their instructors or other academic supervisors, is expected to be the result of their own thought, research, or self-expression (University Senate 6.3.1). Offenses are considered academic felonies. Please understand the penalties for cheating and plagiarism by reviewing UKs policies at http://www.uky.edu/StudentAffairs/Code/Section%20VI.pdfAdditional Details to Consider AddingIf you plagiarize, your instructor will check with the Registrar to see if you have a previous academic offense. If you have a previous academic offense, you will receive, at a minimum, a grade of E for the course. The maximum penalty could include an XE and suspension from the University, based upon the discretion of your instructor, the Dean of the College of Social Work and the Provost and the number and nature of offenses. Penalties will be determined on a case-by-case basis.

If this is your first offense, the instructor will at a minimum:a) impose a score of zero for the assignment, and b) write a letter of warning to the student, submitted to the Registrars office. This letter stays in the students file and is destroyed upon graduation if there are no subsequent offenses. You have the right to appeal and should contact the Academic Ombud to initiate this process.Additional Details to Consider AddingIf you are unsure of the difference between plagiarism and paraphrasing, you ought to consult with your instructor or go to the examples at

http://www.uky.edu/Ombud/Plagiarism

Classroom Behavior, Decorum, and Civility I have a strong commitment to diversity and the valuing of differences among members of our academic community. Academic discovery includes discussion and debate, and the right to respectfully disagree from time-to-time. Students have a right to voice reasoned opinions contrary to those offered by the instructor and/or other students (S.R. 6.1.2) but should do so respectfully and civilly. Disagreements and opinion statements that include attacks of a personal nature or statements degrading another on the basis of race, sex, religion, sexual orientation, age, national/regional origin or other irrelevant factors may affect ones grade because they are unacceptable and do not contribute to a safe, productive learning environment. K. Badger SW 470 SyllabusOther classroom policies?To limit distractions in the classroom, please turn off all cell phones and other electronic devices and store them during class. Please inform me if you are expecting an important phone call (e.g., a sick family member) and take the call in the hall.Lap tops are permitted only for note-taking and other required activities. If used during class for other purposes (e.g., email, surfing the internet, etc) you will be asked to put your laptop away and leave it at home or stored during future classes.

Other Class ExpectationsI expect that you will

Come to class having completed assigned readings and will be prepared to discuss themDemonstrate an active interest in the topic being discussed by verbal and nonverbal behaviorsNot engage in side conversation with those around youInvolve others by listening, asking questions, and allowing space for others to contributeShare relevant information from ones knowledge base, work, or life experiences with classmatesRespect your colleagues and maintain confidentiality if information of a personal nature is shared in class.

Example of a Disability Policy If you have a documented disability that requires academic accommodations, please see me as soon as possible during office hours or by appointment. In order to receive accommodations in this course, you must provide me with a Letter of Accommodation from the Disability Resource Center (Room 2, Alumni Gym, 257-2754. I will contact the DRC if needed to coordinate special testing accommodations, etc. You ought to claim any disability at the beginning of the semester. It is not retroactive and cannot change test grades, etc. after the fact.

Tips for SuccessThe syllabus is a contract; therefore 1. Once posted/distributed dont mess with it2. Be specific: list the readings that will be assigned; dont hide readings (to be provided later) and dont spring big assignments on students (25 page paper with 17 interviews due September 15). Be transparent in your requirements & expectations. 3. List due dates and late penalties 4. Provide all the information needed/that you would want if you were a student in the courseTips for Success Continued 5. Compare your rough draft to the example given to you. Have you changed anything of substance (e.g., the course description, student learning outcomes the textbook)?

6. Show your polished draft to a senior faculty member, TA coordinator, your advisor, chair, or someone in a position to give you good feedback about the course.

7. Revise again if necessary. Can You Depart from the Syllabus?Yes,If you get sick and fall behind; a death/funeralInclement weatherYour baby comes sooner than expectedYou made a big mistake or miscalculation (e.g., the points from assignments = 370 instead of the 730 that you had intended) Syllabus is twice as demanding as all other sections of the course and complaints are mounting

Normally, students do not complain about having a reduction in the number of quizzes, assignments, required readings, etc. However, a student who is trying to improve his/her grade might complain if he/she sees that there is a reduction in opportunities to improve his/her grade. Check it out with students before making changes; make sure everyone is okay with the planned change.Can you add new rules to the syllabus?Yes. For example, you need to address a growing problem of students texting in class, incivility, improper use of laptops, etc. You might phrase this as new guidelines for and post it in Blackboard. It doesnt have to be a part of your syllabus.

I would not, however, add new readings, assignments, etc. But you could add a new reading if you also dropped one of the previous ones.and it is readily available with no new/unexpected costs, etc.

Valuable ResourceIf you feel the need to make changes to a syllabus well into the semester, you might want to consult with your senior faculty/advisor, etc.

Or, you might want to check with the Academic Ombud 257-3737 (ombud@uky.edu).Questions that you might have?