syllabus delivery audit 2016 school coordinator handbook.docx

SYLLABUS DELIVERY AUDIT

(SDA)

2016

School Coordinator Handbook

2015/11897v5

Contents

Instructions for the SDA Coordinator 1

File naming conventions 2

WACE requirements 3

Review criteria 4

Checklist: Preparing for SDA 2016 5

Upload process 6

SCSA review process 10

Syllabus Delivery Audit 2016 – School Coordinator Handbook 1

Instructions for the SDA School Coordinator The Syllabus Delivery Audit in 2016 is only for Year 12 General and Foundation courses.

Login Only one current SIRS user for each school can login to upload files. The school must use its primary SIRS login which is p<<school code>> (e.g. p6789)

The SDA 2016 page is located within SIRS2 at: https://sirs2.scsa.wa.edu.au

Note: This page is not accessible from within the SIRS page.

Timeframe for the uploading of files Files may be uploaded between 8.00am Thursday 19 November 2015 and 4.00pm Friday 26 February 2016. After this date, schools will not be able to upload files.

Preparation for uploading the files Two separate documents (i.e. a Course Outline and an Assessment Outline) need to be uploaded for each Year 12 General and Foundation course being delivered at the school.

For Design and Materials Design and Technology, schools should upload a course outline and an assessment outline for each context they are delivering in Year 12.

The files to be uploaded can be either a Word document or in pdf format.

The SDA 2016 Technical IT Help desk number is 9273 6719. Enquiries regarding specific course file content or format should be directed to the Principal Consultant responsible for the course.

https://sirs2.scsa.wa.edu.au/

2 Syllabus Delivery Audit 2016 – School Coordinator Handbook

File naming conventions For 2016, schools are required to ensure that each file is correctly named according to the following naming convention. Convention

Course unit code, Underscore, Document type, File format.

Description of document Example

General (G) Year 12 (T) English (ENG) Underscore (_) Course Outline (CO) Word document (docx)

A word document for General Year 12 English Course Outline

GTENG_CO.docx

General (G) Year 12 (T) English (ENG) Underscore (_) Assessment Outline (AO) Word document (doc)

A word document for General Year 12 English Assessment Outline

GTENG_AO.doc

Foundation (F) Year 12 (T) Mathematics (MAT) Underscore (_) Course Outline (CO) pdf format (pdf)

A pdf document for Foundation Year 12 Mathematics Course Outline

FTMAT_CO.pdf

Foundation (F) Year 12 (T) Mathematics (MAT) Underscore (_) Assessment Outline (AO) pdf format (pdf)

A pdf document for Foundation Year 12 Mathematics Assessment Outline

FTMAT_AO.pdf

General (G) Year 12 (T) Materials Design and Technology (MDT) Metals (M) Underscore (_) Course Outline (CO) Word document (doc)

A word document for General Year 12 Materials Design and Technology Metals Course Outline

GTMDTM_CO.doc

General (G) Year 12 (T) Materials Design and Technology (MDT) Metals (M) Underscore (_) Assessment Outline (AO) Word document (docx)

Year 12 Materials Design and Technology Metals Assessment Outline

GTMDTM_AO.docx

Note: the SDA 2016 software will not accept any incorrectly named file.

It is suggested that prior to uploading, schools gather all of the required files, in one folder on the school intranet. This will allow for easy checking that:

• all required files are ready for upload • all files are named correctly.

Schools may choose to complete the upload of files over several sessions. The software now includes a report that the SDA coordinator can use to monitor upload progress (Reports – Other reports – DOA007).


WACE requirements (From WACE Manual 2015-2016 Section 2.3)

Every student studying a WACE course must be provided with: • the school’s senior secondary assessment policy • the syllabus • the school’s course outline • the school’s assessment outline.

Course outline

The teacher determines the sequence in which the syllabus content will be taught and the timing of delivery. The content being assessed in the Externally Set Task needs to be taught prior to the administration of the task. This content is available on the School Curriculum and Standards Authority website. The school must provide this information to the students, before teaching begins, in the form of a course outline. The document can be provided as a hard copy or electronically if the school ensures that all students have adequate access in this format.

Assessment outline

An assessment outline is required for each pair of units and must conform with the assessment requirements as specified in the assessment table of the syllabus. The format for an assessment outline is a school decision but each outline must include the following information: • the number of tasks to be assessed • a general description of each task • an indication of the coverage of the unit content provided by each task • the approximate timing of each task (e.g. the week the task will be conducted or the start and

submission dates for an extended task) • the weighting of each assessment task • the weighting of each assessment type, as specified in the assessment table of the syllabus. Note: The Externally Set Task must be included and weighted at 15%. The set of tasks in the assessment outline must provide a comprehensive sampling of the syllabus content. The number of assessment tasks is determined by the teacher. Over-assessment must be avoided because too many assessment tasks can interfere with the teaching and learning process. The school must provide the assessment outline to the students before teaching begins as a hard copy or electronically if the school ensures that all students have adequate access in this format.

Must be for the year (Unit 3 and Unit 4)

Can be for Unit 3 or semester 1 or the year (Unit 3 and Unit 4)


Syllabus Delivery Audit: Review criteria Course outline Options

• is based on the content of the current syllabus

• meets requirements • revise the course outline using the current syllabus • revise the course outline to include all content from the current syllabus

• provides an appropriate sequence and timing for the delivery of the syllabus content

• meets requirements • revise the course outline to provide an appropriate sequence of delivery of

the syllabus content • revise the course outline to provide an appropriate timing of delivery of

the syllabus content • revise the course outline to ensure that the content for the Externally Set

Task has been included prior to the scheduled assessment date

Assessment outline Options

• uses the assessment types specified in the syllabus

• meets requirements • revise the assessment outline using the assessment types specified in the

assessment table of the current syllabus

• uses assessment type weightings which conform to the assessment table in the syllabus

• meets requirements • revise the assessment outline to meet the assessment type weightings

specified in the assessment table of the current syllabus • revise the assessment outline to include the Externally Set Task • revise the assessment outline to ensure assessment task weightings add to

the assessment type weighting • revise the assessment outline to ensure assessment type weightings add

to 100 • revise the assessment outline to ensure assessment task weightings add to

100

• indicates appropriate timing of the assessment tasks

• meets requirements • revise the assessment outline to include the semester and week of each

assessment task • revise the assessment outline to ensure that the scheduling of the

assessment tasks matches the content delivery of the course outline

• provides an adequate coverage of the syllabus content across the set of assessment tasks

• meets requirements • revise the assessment outline to ensure that the set of assessment tasks

provides an adequate coverage of the syllabus content • revise the assessment outline to represent assessment of the pair of units • revise the assessment outline to remove assessment of content that is not

in the current syllabus

• includes an appropriate number of tasks

• meets requirements • increase the number of assessment tasks to ensure that each assessment

type is included at least twice on content from the current syllabus • revise the assessment outline to ensure that the number of assessment

tasks meets the requirement of the current syllabus • decrease the number of assessment tasks to avoid over assessment

• is consistent with the course outline

• meets requirements • revise either the course outline, the assessment outline or both

documents to ensure delivery of content is planned before student achievement of that content is assessed


Checklist: Preparing for SDA 2016

1. Inform all Year 12 General and Foundation course teachers of the requirements for the SDA 2016 (WACE Manual 2015-2016 Sections 2.2, 2.3.3 and 2.3.4)

• a separate course outline and assessment outline – both must include Units 3 and 4

• the file name matches the document contents • the file is correctly named according to the naming convention • the timeline for school upload

2. Create an electronic folder to store the SDA files from all General and Foundation courses being delivered at the school.

3. Collect the course outline and assessment outline files and place in this folder.

4. Check all files are correctly named according to the required file naming convention.

5. Check that the two files have been provided for each course.

6. Organise the files into alphabetical order for ease of uploading when required.


Upload process

1. Navigate to the SIRS2 page and login using the school's primary SIRS login. The SDA 2016 page is located within SIRS2 at: https://sirs2.scsa.wa.edu.au

2. A 'Welcome to Syllabus Delivery Audit 2016' screen will appear. Click on 'Audit document' tab and then click on the 'Upload' option from the dropdown menu.

3. The 'Provider Document Upload' screen will appear. a. The 'Year' box will be populated with the current year. b. The 'Provider' box will be populated with the school's name. c. Leave the 'Course level' box blank to access both General and Foundation courses or from

the dropdown menu, select either: • Foundation Y12, or • General Y12.

d. Click the 'Search' button.

https://sirs2.scsa.wa.edu.au/


4. Upload the file from the SDA folder on the school's intranet in which you have placed the

required files. There are two options for uploading the file.

The Drag and drop method The Drag and drop method will only work for Internet Explorer 11 and above, Chrome and Firefox. a. Open the SDA folder on the school intranet b. Click on the alphabetical list on the left hand side of the screen to quickly access the course

required. c. Drag and drop the file from the SDA folder into the correct location.

The Select file method a. Click the 'Select file' button. b. Navigate to the SDA folder on the school intranet. c. Select the required file. d. Double click on the file to upload. e. The file appears in the 'Upload File' window.


5. After you have successfully uploaded a file:

a. A message in a green banner appears at the top of the screen to confirm that the file has been uploaded to the correct location. This message fades after 5 seconds.

b. The file name appears in the location to which it was uploaded. For example, General Year 11 Animal Production Systems Course Outline is in the correct location.

c. If the selected file cannot be uploaded, an alert appears in a pink banner. This could be due to either: • the file having a name that does not match the required convention • the file not being uploaded to the correct location. For example, a course outline

cannot be uploaded into an assessment outline box and a course outline for one subject cannot be uploaded to the course outline box for another subject.


6. At any time during the upload process, a file upload progress report can be run to check

progress. This report is available under the Reports tab on the SDA home screen (Reports > Other reports

> DOA 007). The report shows those courses with files successfully uploaded.

7. When you have completed the upload process, run the progress report to check all files have been successfully uploaded and then click the 'sign out' button.


SCSA review process

SCSA trained reviewers and/or Principal Consultants will review the documents provided by your school. During the review process if the contents of a document do not match the file type when the reviewer opens the file, a message will be sent to the school to inform them that an incorrect document has been uploaded.

This will show as 'Incorrect document' on the upload page. To upload the correct document, login to SIRS2 and replace the incorrect file with the correct file. The correct file can be re-uploaded using either: • 'Drag and drop' method, or • 'Select file' method.

When a file has been reviewed, the Course Outline and the Assessment Outline columns for each course will change from the 'File uploaded <<Course unit code>>_<<Course Outline>>' or 'File uploaded <<Course unit code>>_<<Assessment Outline>>' message to a 'Review completed' message.

syllabus delivery audit 2016 school coordinator handbook.docx

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