SWAN Member’s Quarterly Meeting

September 12, 2013Glenwood-Lynwood Public Library District

SWAN Director’s Report Overview

Projects completed June - August 2013

ILS Search

Strategic Plan Update

Upcoming Projects

Projects Completed June - August 2013

ILS Selection Progress• See Quarterly packet info

Network Infrastructure• Domain Name Changes Underway• 3rd Party Integration Changes Underway

Prep for Millennium Upgrade R20011.1.3• Test Server Millennium Upgrade Scheduled

ILS Search Update

5 Proposals received: Equinox Innovative Polaris SirsiDynix VTLS

All posted online as Member’s Only documents

See “ILS Search” menu from SWAN website

ILS Committee Update

7 Task Force Groups formed CHAIR: library member LIAISON: ILS Committee member REPS: self-nominated & selected by ILS Committee

Meetings Underway Purpose of the Task Force Groups1. Understand RFP Questions2. Draft ILS Demonstration Questions3. Attend October Demos4. After Demos, Make a Selected Vendor

Recommendation to SWAN ILS Committee

ILS Selection & Task Force Groups

SWAN Member Libraries

77Members

SWAN Board

7 Reps

ILS Committee

9 Reps

Acquisitions

5 Reps

System Administrati

on6 Reps

Directors

5 Reps

OPAC

7 Reps

Cataloging

6 Reps

Reports

5 Reps

Circulation

7 Reps

Task Force Groups• 9 SWAN Staff• 6 Library Directors• 35 Library StaffTotal 50 people!

ILS Committee Update

Guidelines Reminder for All SWAN Libraries: 5 Proposals now posted on SWAN

website Do not share with anyone outside your

library If any vendors contact you or ask

questions, refer to Aaron Skog Avoid bias or giving a vendor a “leg up” Past tactics for consortia include letters

from current vendor, out-of-the-blue phone calls

Network Changes

Completed:Memo #1: Introduction & Overview of

project, goals, new email list of IT contacts shared

Memo #2: New Millennium installer with R2009B.1.5 & Hostname: 1 week deadline to complete

Shutdown old MLS/SWAN websitePrepare SSL certificatesMemo #3: Email List Migration

Network Changes: What’s Next?

Upcoming 8 Memos Memo #4: List new websites using

*.swanlibraries.net domain Announce new internal IP address Steps for 3rd Party Self-checks Q&A Meeting closer to network cutover

Two meetings Recorded for later viewing online

Network Changes: How Can I Find Out More?

SWANTech website

Memos archived

Installer information FAQ’s

Millennium R2011 Upgrade

Elmhurst Update

Starting Aug 19th, Elmhurst patron holds

blocked, Ptypes

converted

Last day on SWAN

September 2nd

Checking in SWAN library

material until mid-

Oct

THE END

Strategic Plan: Goals

•See “SWAN STRATEGIC PLAN 2013-2015 PROGRESS REPORT: YEAR-ONE” in Quarterly Packet•Available on SWAN Website•Monthly Board Reports•Progress Report Each September

9 Goals Total,

Underway in 3-

year Plan:

SWAN Strategic Plan: GoalsGoal #1: Recommend direction for SWAN

integrated library system (ILS) platform

Goal #2: Utilize new SWAN Research &

Development staffing position to allow SWAN

to investigate new features and services

Goal #3: Build a robust infrastructure for

integrated access to electronic content,

resources, and providers

Goal #4: SWAN will research and analyze the current environment and make recommendations on a new model. We will

build a coalition for change across the state.

Goal #5: SWAN will have completed a cost-benefit

analysis of member needs resulting in the development &

implementation of centralized consortia

services.

Goal #6: Encourage library director &

administrator participation

Goal #8: Enhance patron’s’ use of SWAN and support of SWAN

Upcoming Projects Sept - December

Complete Network Changes Old MLS domain must end (mls.lib.il.us) Move to independent network within RAILS

data center (currently mixed in with RAILS Burr Ridge office network)

Ensure integration of 3rd party services Complete external & internal IP address

changes

Upcoming Projects Sept - December

Millennium Acquisitions workshop: October

Geared to SWAN libraries already licensed

59 licensed: 15 using, 44 possible

User-centered approach

Hands-on, Using Scenarios

Stress-free

Upcoming Projects Sept - December

SWAN Support Website Highlight

SWAN Quarterly Password Change

OLD METHOD Stop Using the URL:

http://204.120.131.105/director/

DISCONTINUED

NEW WEBSITE METHOD Use the

support.swanlibraries.net website

Works from any browser, anywhere

SWAN Meetings 2013

October 8 COTW: CANCELLED November 12 COTW: Midlothian Quarterly Dec 5: Prairie Trails Public

Library District

End of Executive Director report Look for this presentation here:

http://support.swanlibraries.net/gov/meetings