svuc referat 2012 v2 · pdf file19th june 2012 minutes from the svuc meeting 2012 place:...

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19 th June 2012 Minutes from the SVUC meeting 2012 Place: Trondheim Time: 31st May and 1st June 2012 Referent: Jan Erik Garshol, Gunvald Strømme and Roy Gundersen Participants: Denmark, DBC: Per Mogens Petersen Tommy Schomacker Finland: Minttu Hurme Nina Hyvönen Iceland: Sveinbjörg Sveinsdóttir Norway, BIBSYS: Jan Erik Garshol Roy Gundersen Hege Johannesen (presentation of Brage) Gunvald Strømme Norway, National Library: Jonny Edvardsen Hilde Høgås Sweden, LIBRIS: Marja Haapalainen Maria Hedenström Maria Kadesjö Miriam Säfström Agenda Agenda dated 2012-05-29, enclosed

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19th June 2012

Minutes from the SVUC meeting 2012

Place Trondheim Time 31st May and 1st June 2012 Referent Jan Erik Garshol Gunvald Stroslashmme and Roy Gundersen

Participants

Denmark DBC

Per Mogens Petersen

Tommy Schomacker

Finland

Minttu Hurme

Nina Hyvoumlnen

Iceland

Sveinbjoumlrg Sveinsdoacutettir

Norway BIBSYS

Jan Erik Garshol

Roy Gundersen

Hege Johannesen (presentation of Brage)

Gunvald Stroslashmme

Norway National Library

Jonny Edvardsen

Hilde Hoslashgarings

Sweden LIBRIS

Marja Haapalainen

Maria Hedenstroumlm

Maria Kadesjouml

Miriam Saumlfstroumlm

Agenda

Agenda dated 2012-05-29 enclosed

Side 2

Day 1

10 General topics

11 The development of discovery systems 12 The status on the work with electronic resources etc Marja Haapalainen gave a presentation about the on-going development in Sweden ldquoLibris XL ndash the replacement of Voyagerrdquo (enclosed) A total of 35 institutions in the academic sector use discovery systems Primo (12) Summon (11) and EBSCO (6) Marshall Breeding has recently published a report on ldquoKnowledge Base and Link Resolver Study General Findingsrdquo see httpwwwkbsedokumentKnowledgebase_linkresolver_studypdf Other topics central indexes and data wells Maria Kadesjouml gave a status on the work with electronic resources and access open data and licensing in Sweden

The Libris database is now open data ndash accessible both as manual download and through OAI-PMH

Have chosen CC0-lisens

Origin of the records o 50 are from Libris libraries o 10 are from the National Bibliography o 5 are from the National library

Have asked foreign sources to publish their records under an open

licence

Finland raised a question about the conflict between CC0 licence and European law Finland was asked to clarify after the meeting

Side 3

13 The Bibframe project Tommy Schomacker presented the Library of Congress initiativ ldquoThe Bibframe projectrdquo (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) httpwwwlocgovmarctransition httplistservlocgovcgi-binwaA2=ind1205ampL=bibframeampT=0ampP=6042

Main goal is to convert MARC21 into linked data

It is possible that Juha Hakala might become a member of the advisory board

Denmark has an intention to actively participate in this project

The project might have a span over 10 years ()

2 OCLC

21 Recent trends in OCLC WorldCat agreements

Sveinbjoumlrg Sveinsdoacutettir asked whatrsquos in it for us ndash regarding sharing of data with OCLC WorldCat

Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CC0 22 Co-operation with OCLC Tommy Schomacker asked about co-operation with OCLC

How can OCLCrsquos infrastructure be used in national services and in Nordic co-operation

A vision of the future of for example the connection between WorldCat national and Nordic solutions

Technical discussion without considering legal or contract issues

The discussion was cut short by lunch and had no conclusion

Side 4

Main issue

Denmark sees WorldCat as one possible way for the Nordic countries to serve each other better ILL-services

(See his ldquoIntroduction to selective topics on the agendardquo (enclosed))

5 Other

51 BIBSYS presentation of BIBSYS Brage Hege Johannesen gave a presentation of BIBSYS Brage which is BIBSYS system for establishing open repositories

Main product page httpwwwbibsysnonorskprodukterbrageindexphp

Presentation (in Norwegian) enclosed

Day 2

3 National and European

31 Strategy for national bibliographies

Miriam Saumlfstroumlm gave a presentation (enclosed) where she asked questions about the national bibliography and what is should contain

In Sweden we have started to work on a strategy for our national bibliography and are interested in if there are similar work in your countries

The report ldquoNational Bibliographies in the Digital Agerdquo was published in 2009 httpaskbibsysnoaskactionshowpid=114073406ampkid=biblio httpwwwiflaorgenpublicationsifla-series-on-bibliographic-control-39 Much has happened since then

Side 5

The National Library in Norway has a plan from 2007 covering these topics ndash contact Hilde Hoslashgarings (hildehogasnbno ) to get a copy

The content of the national bibliographies in Norway and Iceland are connected to the legal deposit law ndash also including electronic material

32 Contribution of data to TEL and Europeana Sveinbjoumlrg Sveinsdoacutettir asked about contribution of data to The European Library (TEL) and Europeana

All countries except Denmark () and Finland (under evaluation) have some sharing of data

33 National portals in Nordic countries Tommy Schomacker gave a short overview of excisting and planned national portals in Denmark (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) Hilde Hoslashgarings and Jonny Edvardsen gave an overview of recent projects at The National Library

The National library of Norway informed about their plan to establish a Joint Nordic Sami Bibliography covering Norway Sweden Finland and the Murmansk area in Russia Further information is enclosed

National Library of Norway has launched the first version of Biblioteksoslashk in November 2011 The current version is only for ILL not for end-users Future versions will also include digitized material

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

t1~ ~ lto-

Nbull-~_

rY

~ --w- ---

~ ~~

051301201 2

cY middotAwtmiddot ~middot

~ -~A-0)

c ~-~middot ---it ittTv~--~~--

f

r6QD i__g

l -~ - ~IEE-63 l L 11~

-f---- ---- --- - ~ - -- --i bull ---~~-- --- middotmiddot---------------~ ~ middot amiddot ~ ~ ~- - bull _ --____

(A C uvo-cl

Na~aiUMw MSwMen

OtvCbclont

appLLkllltoorr

Aflorr

clolaboser

Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

~tt1t tot_

NadeftaiUIHary afSwbulltlan

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

~~-

G

+)Net

d1t to_ _ tlwMeft

Rough draft - light mode

Hwuduppslagmiddot PIAaJklorlterad)

a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

atHwtldttel

UJIgtIaJbull a)lJpplageuppQJI

Ulglvning -lion etc

a)Ort

b) F6rlag elftJ aman utgtvare

0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Side 2

Day 1

10 General topics

11 The development of discovery systems 12 The status on the work with electronic resources etc Marja Haapalainen gave a presentation about the on-going development in Sweden ldquoLibris XL ndash the replacement of Voyagerrdquo (enclosed) A total of 35 institutions in the academic sector use discovery systems Primo (12) Summon (11) and EBSCO (6) Marshall Breeding has recently published a report on ldquoKnowledge Base and Link Resolver Study General Findingsrdquo see httpwwwkbsedokumentKnowledgebase_linkresolver_studypdf Other topics central indexes and data wells Maria Kadesjouml gave a status on the work with electronic resources and access open data and licensing in Sweden

The Libris database is now open data ndash accessible both as manual download and through OAI-PMH

Have chosen CC0-lisens

Origin of the records o 50 are from Libris libraries o 10 are from the National Bibliography o 5 are from the National library

Have asked foreign sources to publish their records under an open

licence

Finland raised a question about the conflict between CC0 licence and European law Finland was asked to clarify after the meeting

Side 3

13 The Bibframe project Tommy Schomacker presented the Library of Congress initiativ ldquoThe Bibframe projectrdquo (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) httpwwwlocgovmarctransition httplistservlocgovcgi-binwaA2=ind1205ampL=bibframeampT=0ampP=6042

Main goal is to convert MARC21 into linked data

It is possible that Juha Hakala might become a member of the advisory board

Denmark has an intention to actively participate in this project

The project might have a span over 10 years ()

2 OCLC

21 Recent trends in OCLC WorldCat agreements

Sveinbjoumlrg Sveinsdoacutettir asked whatrsquos in it for us ndash regarding sharing of data with OCLC WorldCat

Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CC0 22 Co-operation with OCLC Tommy Schomacker asked about co-operation with OCLC

How can OCLCrsquos infrastructure be used in national services and in Nordic co-operation

A vision of the future of for example the connection between WorldCat national and Nordic solutions

Technical discussion without considering legal or contract issues

The discussion was cut short by lunch and had no conclusion

Side 4

Main issue

Denmark sees WorldCat as one possible way for the Nordic countries to serve each other better ILL-services

(See his ldquoIntroduction to selective topics on the agendardquo (enclosed))

5 Other

51 BIBSYS presentation of BIBSYS Brage Hege Johannesen gave a presentation of BIBSYS Brage which is BIBSYS system for establishing open repositories

Main product page httpwwwbibsysnonorskprodukterbrageindexphp

Presentation (in Norwegian) enclosed

Day 2

3 National and European

31 Strategy for national bibliographies

Miriam Saumlfstroumlm gave a presentation (enclosed) where she asked questions about the national bibliography and what is should contain

In Sweden we have started to work on a strategy for our national bibliography and are interested in if there are similar work in your countries

The report ldquoNational Bibliographies in the Digital Agerdquo was published in 2009 httpaskbibsysnoaskactionshowpid=114073406ampkid=biblio httpwwwiflaorgenpublicationsifla-series-on-bibliographic-control-39 Much has happened since then

Side 5

The National Library in Norway has a plan from 2007 covering these topics ndash contact Hilde Hoslashgarings (hildehogasnbno ) to get a copy

The content of the national bibliographies in Norway and Iceland are connected to the legal deposit law ndash also including electronic material

32 Contribution of data to TEL and Europeana Sveinbjoumlrg Sveinsdoacutettir asked about contribution of data to The European Library (TEL) and Europeana

All countries except Denmark () and Finland (under evaluation) have some sharing of data

33 National portals in Nordic countries Tommy Schomacker gave a short overview of excisting and planned national portals in Denmark (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) Hilde Hoslashgarings and Jonny Edvardsen gave an overview of recent projects at The National Library

The National library of Norway informed about their plan to establish a Joint Nordic Sami Bibliography covering Norway Sweden Finland and the Murmansk area in Russia Further information is enclosed

National Library of Norway has launched the first version of Biblioteksoslashk in November 2011 The current version is only for ILL not for end-users Future versions will also include digitized material

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

t1~ ~ lto-

Nbull-~_

rY

~ --w- ---

~ ~~

051301201 2

cY middotAwtmiddot ~middot

~ -~A-0)

c ~-~middot ---it ittTv~--~~--

f

r6QD i__g

l -~ - ~IEE-63 l L 11~

-f---- ---- --- - ~ - -- --i bull ---~~-- --- middotmiddot---------------~ ~ middot amiddot ~ ~ ~- - bull _ --____

(A C uvo-cl

Na~aiUMw MSwMen

OtvCbclont

appLLkllltoorr

Aflorr

clolaboser

Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

~tt1t tot_

NadeftaiUIHary afSwbulltlan

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

~~-

G

+)Net

d1t to_ _ tlwMeft

Rough draft - light mode

Hwuduppslagmiddot PIAaJklorlterad)

a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

atHwtldttel

UJIgtIaJbull a)lJpplageuppQJI

Ulglvning -lion etc

a)Ort

b) F6rlag elftJ aman utgtvare

0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Side 3

13 The Bibframe project Tommy Schomacker presented the Library of Congress initiativ ldquoThe Bibframe projectrdquo (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) httpwwwlocgovmarctransition httplistservlocgovcgi-binwaA2=ind1205ampL=bibframeampT=0ampP=6042

Main goal is to convert MARC21 into linked data

It is possible that Juha Hakala might become a member of the advisory board

Denmark has an intention to actively participate in this project

The project might have a span over 10 years ()

2 OCLC

21 Recent trends in OCLC WorldCat agreements

Sveinbjoumlrg Sveinsdoacutettir asked whatrsquos in it for us ndash regarding sharing of data with OCLC WorldCat

Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CC0 22 Co-operation with OCLC Tommy Schomacker asked about co-operation with OCLC

How can OCLCrsquos infrastructure be used in national services and in Nordic co-operation

A vision of the future of for example the connection between WorldCat national and Nordic solutions

Technical discussion without considering legal or contract issues

The discussion was cut short by lunch and had no conclusion

Side 4

Main issue

Denmark sees WorldCat as one possible way for the Nordic countries to serve each other better ILL-services

(See his ldquoIntroduction to selective topics on the agendardquo (enclosed))

5 Other

51 BIBSYS presentation of BIBSYS Brage Hege Johannesen gave a presentation of BIBSYS Brage which is BIBSYS system for establishing open repositories

Main product page httpwwwbibsysnonorskprodukterbrageindexphp

Presentation (in Norwegian) enclosed

Day 2

3 National and European

31 Strategy for national bibliographies

Miriam Saumlfstroumlm gave a presentation (enclosed) where she asked questions about the national bibliography and what is should contain

In Sweden we have started to work on a strategy for our national bibliography and are interested in if there are similar work in your countries

The report ldquoNational Bibliographies in the Digital Agerdquo was published in 2009 httpaskbibsysnoaskactionshowpid=114073406ampkid=biblio httpwwwiflaorgenpublicationsifla-series-on-bibliographic-control-39 Much has happened since then

Side 5

The National Library in Norway has a plan from 2007 covering these topics ndash contact Hilde Hoslashgarings (hildehogasnbno ) to get a copy

The content of the national bibliographies in Norway and Iceland are connected to the legal deposit law ndash also including electronic material

32 Contribution of data to TEL and Europeana Sveinbjoumlrg Sveinsdoacutettir asked about contribution of data to The European Library (TEL) and Europeana

All countries except Denmark () and Finland (under evaluation) have some sharing of data

33 National portals in Nordic countries Tommy Schomacker gave a short overview of excisting and planned national portals in Denmark (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) Hilde Hoslashgarings and Jonny Edvardsen gave an overview of recent projects at The National Library

The National library of Norway informed about their plan to establish a Joint Nordic Sami Bibliography covering Norway Sweden Finland and the Murmansk area in Russia Further information is enclosed

National Library of Norway has launched the first version of Biblioteksoslashk in November 2011 The current version is only for ILL not for end-users Future versions will also include digitized material

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

t1~ ~ lto-

Nbull-~_

rY

~ --w- ---

~ ~~

051301201 2

cY middotAwtmiddot ~middot

~ -~A-0)

c ~-~middot ---it ittTv~--~~--

f

r6QD i__g

l -~ - ~IEE-63 l L 11~

-f---- ---- --- - ~ - -- --i bull ---~~-- --- middotmiddot---------------~ ~ middot amiddot ~ ~ ~- - bull _ --____

(A C uvo-cl

Na~aiUMw MSwMen

OtvCbclont

appLLkllltoorr

Aflorr

clolaboser

Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

~tt1t tot_

NadeftaiUIHary afSwbulltlan

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

~~-

G

+)Net

d1t to_ _ tlwMeft

Rough draft - light mode

Hwuduppslagmiddot PIAaJklorlterad)

a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

atHwtldttel

UJIgtIaJbull a)lJpplageuppQJI

Ulglvning -lion etc

a)Ort

b) F6rlag elftJ aman utgtvare

0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Side 4

Main issue

Denmark sees WorldCat as one possible way for the Nordic countries to serve each other better ILL-services

(See his ldquoIntroduction to selective topics on the agendardquo (enclosed))

5 Other

51 BIBSYS presentation of BIBSYS Brage Hege Johannesen gave a presentation of BIBSYS Brage which is BIBSYS system for establishing open repositories

Main product page httpwwwbibsysnonorskprodukterbrageindexphp

Presentation (in Norwegian) enclosed

Day 2

3 National and European

31 Strategy for national bibliographies

Miriam Saumlfstroumlm gave a presentation (enclosed) where she asked questions about the national bibliography and what is should contain

In Sweden we have started to work on a strategy for our national bibliography and are interested in if there are similar work in your countries

The report ldquoNational Bibliographies in the Digital Agerdquo was published in 2009 httpaskbibsysnoaskactionshowpid=114073406ampkid=biblio httpwwwiflaorgenpublicationsifla-series-on-bibliographic-control-39 Much has happened since then

Side 5

The National Library in Norway has a plan from 2007 covering these topics ndash contact Hilde Hoslashgarings (hildehogasnbno ) to get a copy

The content of the national bibliographies in Norway and Iceland are connected to the legal deposit law ndash also including electronic material

32 Contribution of data to TEL and Europeana Sveinbjoumlrg Sveinsdoacutettir asked about contribution of data to The European Library (TEL) and Europeana

All countries except Denmark () and Finland (under evaluation) have some sharing of data

33 National portals in Nordic countries Tommy Schomacker gave a short overview of excisting and planned national portals in Denmark (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) Hilde Hoslashgarings and Jonny Edvardsen gave an overview of recent projects at The National Library

The National library of Norway informed about their plan to establish a Joint Nordic Sami Bibliography covering Norway Sweden Finland and the Murmansk area in Russia Further information is enclosed

National Library of Norway has launched the first version of Biblioteksoslashk in November 2011 The current version is only for ILL not for end-users Future versions will also include digitized material

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

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AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

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dl Focietse-oth dOdsar

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0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Side 5

The National Library in Norway has a plan from 2007 covering these topics ndash contact Hilde Hoslashgarings (hildehogasnbno ) to get a copy

The content of the national bibliographies in Norway and Iceland are connected to the legal deposit law ndash also including electronic material

32 Contribution of data to TEL and Europeana Sveinbjoumlrg Sveinsdoacutettir asked about contribution of data to The European Library (TEL) and Europeana

All countries except Denmark () and Finland (under evaluation) have some sharing of data

33 National portals in Nordic countries Tommy Schomacker gave a short overview of excisting and planned national portals in Denmark (See his ldquoIntroduction to selective topics on the agendardquo (enclosed)) Hilde Hoslashgarings and Jonny Edvardsen gave an overview of recent projects at The National Library

The National library of Norway informed about their plan to establish a Joint Nordic Sami Bibliography covering Norway Sweden Finland and the Murmansk area in Russia Further information is enclosed

National Library of Norway has launched the first version of Biblioteksoslashk in November 2011 The current version is only for ILL not for end-users Future versions will also include digitized material

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

t1~ ~ lto-

Nbull-~_

rY

~ --w- ---

~ ~~

051301201 2

cY middotAwtmiddot ~middot

~ -~A-0)

c ~-~middot ---it ittTv~--~~--

f

r6QD i__g

l -~ - ~IEE-63 l L 11~

-f---- ---- --- - ~ - -- --i bull ---~~-- --- middotmiddot---------------~ ~ middot amiddot ~ ~ ~- - bull _ --____

(A C uvo-cl

Na~aiUMw MSwMen

OtvCbclont

appLLkllltoorr

Aflorr

clolaboser

Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

~tt1t tot_

NadeftaiUIHary afSwbulltlan

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

~~-

G

+)Net

d1t to_ _ tlwMeft

Rough draft - light mode

Hwuduppslagmiddot PIAaJklorlterad)

a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

atHwtldttel

UJIgtIaJbull a)lJpplageuppQJI

Ulglvning -lion etc

a)Ort

b) F6rlag elftJ aman utgtvare

0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Side 6

4 Technical 41 Z3950 migration

o Z3950 migration ldquoto something elserdquo Denmark is currently looking at use cases and functional requirements See ldquoIntroduction to selective topics on the agendardquo (enclosed)

42 The latest on Ting (Denmark)

5 Other 51 Report from ELAG

6 National reports

Denmark Per Mogens Petersen presented ldquoSome actual subjects from Denmarkrdquo (enclosed)

Finland The country report from Finland is enclosed

Iceland The country report from Iceland is enclosed

Norway A report from BIBSYS is enclosed

Sweden

7 Practical issues

Web site for SVUC BIBSYS will take over the hosting of the web site

Mailing list BIBSYS will set up a new mailing list for SVUC

Next meeting o Proposed Copenhagen o Not decided Date and chair

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

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bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

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bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

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0513012012

og_lon ct~rlkllfandclll409

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bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

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E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

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SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

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Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

SVUC 2012 Topics (version 2012-05-29)

bull General topics o The development on

- discovery systems - central indexes - data wells (Sweden)

o The status on the work with electronic resources and access open data and licensing (Sweden)

o The Bibframe project (Denmark) See httpwww lac govmarctransition http listserv lac govcgi-bi nwa A2=ind 1205ampL=bibframeamp T =0ampP=6042

bull OCLC o Recent trends in OCLC WorldCat agreements within the Nordic countries I know for example that

Sweden does not yet have a contract in place and neither do we OCLC has a contract with Harvard which as I understand it entitles them to publish WorldCat records as CCO (Iceland)

o Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for example the connection between WorldCat national and Nordic solutions Technical discussion without considering legal or contract issues (Denmark)

o The WebScale Web Management system from OCLC (Iceland)

bull National and European o In Sweden we have started to work on a strategy for our national bibliography and are interested in if

there are similar work in your countries (Sweden)

o Furthermore we have The European Library (TEL) and Europeana I wonder if there would be an interest in discussing contribution of data to TEL and Europeana in this forum (Iceland)

o National portals in the Nordic countries What do we have today and what is planned (Denmark)

bull Technical o Z3950 migration (Denmark) o The latest on Ting (Denmark)

bull Other o BIBSYS will present BIBSYS Brage which is BIBSYS system for establishing open repositories

(BIBS VS) o Report from ELAG

National reports

bull Denmark bull Finland bull Iceland bull Norway (BIBSYS and The National Library) bull Sweden

Practical issues

bull Web site bull Mailing list bull Next meeting

o When Country and Chair

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

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AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

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Rough draft - autosuggest

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og_lon ct~rlkllfandclll409

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bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

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SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

LIBRISXL-

the replacement of Voyager

SVUC meeting May 31- June 1 2012 ~)Net

~tt1t ~ to-

Nattonal Ultnry afSwatlen

Front End

bull Completely web based

bull Personallogin

bull Two different views professional (marc21) I beginner (integrated help)

bull Beta december 2012

bull Running with Voyagers backend through most of 2013

0513012012 Sldnummer

)Net

~tt1 bulllto~

NactnaiUitnry afSw an

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

+)Nc1

t1~ ~ lto-

Nbull-~_

rY

~ --w- ---

~ ~~

051301201 2

cY middotAwtmiddot ~middot

~ -~A-0)

c ~-~middot ---it ittTv~--~~--

f

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l -~ - ~IEE-63 l L 11~

-f---- ---- --- - ~ - -- --i bull ---~~-- --- middotmiddot---------------~ ~ middot amiddot ~ ~ ~- - bull _ --____

(A C uvo-cl

Na~aiUMw MSwMen

OtvCbclont

appLLkllltoorr

Aflorr

clolaboser

Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

bulllct

~tt1t tot_

NadeftaiUIHary afSwbulltlan

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

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d1t to_ _ tlwMeft

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a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

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0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

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BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

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Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

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BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

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The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Backend

bull Format agnostic- handle different standards (MARC21 RDA DC EAD )

bull SemWeb I Linked Data will be first class citizen equal to storing digital objects and to search

bull Deals with external sources as if internal for example its possible to authorize using VIAF and Wikipedia

bull Scalable - to a billion records

bull Distributed - Libris will be up and running even if KBs server hall fails

bull Released as Open Source

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AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

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2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

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E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

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SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

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1

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What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

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2004-02-24

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The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

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VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

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The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

OtvCbclont

appLLkllltoorr

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Whatsnew

AutoSuggest for names I subject headings etc

bull Auto generated punctuation

bull Web based - reach from wherever you are

bull Open for new types of media and other standards than Marc21

0513012012

Sldnum

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2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

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bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

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E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

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bull ERM pre study

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SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Rough draft - autosuggest

(BIB RECORO I]

YUIS4n~WUAIfWo

aa~-owolltbull

jullwnltatta 1- nw _

~~-

G

+)Net

d1t to_ _ tlwMeft

Rough draft - light mode

Hwuduppslagmiddot PIAaJklorlterad)

a) Persomamn Ex Stnndberg August

dl Focietse-oth dOdsar

(toltgter)middotlltelochupphov

atHwtldttel

UJIgtIaJbull a)lJpplageuppQJI

Ulglvning -lion etc

a)Ort

b) F6rlag elftJ aman utgtvare

0513012012

og_lon ct~rlkllfandclll409

+)Nil(

d1 ~ to_ ttdeftaiUMwy

bull flwMen

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

_JNcc

tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

051J0120t2 Sldnummo1 10

+)Nq(

~ tt1 lto_ ~~

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

2013 and beyond

bull Integration of new formats and medlatypes (digital electronic)

bull Integrate more content SwePub e-resources (articles fulltext)

bull Linking

bull Metadatafulltext delivery in Bibsam agreements

05J0121l12

Sodnumonelt

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tt1 ~ co

~~~wart

E-resource development

bull Replacement of national link resolver

bull Evaluation of link resolversknowledge bases

bull New tender 2012

bull Replacement of activation service of e-resources

bull ERM pre study

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SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

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2004-02-24

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Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

SVUC meeting Trondheim 2012

Introduction to selective topics on the agenda Tommy Schomacker)

The Bibframe project Bibliographic Framework Transition Initiative

httpwwwlocgovmarctransition httplistservlocgovcgi-binwa A2=ind1205ampL=bibframeamp T =0ampP=6042

Juha Hakala Leif Andresen and Tommy Schomacker had a talk with Sally McCallum from LC at the last ISO TC46

meeting which took place start of May this year in Berlin

Sally told

bull the leader of the project Deanna Marcum didnt manage to produce plan for project before she resigned bull LC has the neccessary funding for the project Most work will be done via the net bull LC will hire an extern project leader (later announced to be ZephiraEric Miller) bull Nothing is decided on organization but there will probably be an advisory board and some tecnical groups bull LC must have an announcement ready at ALA in June 2012 bull Need for both bibliographic and RDF expertize- theoretical as well as practical

Denmark is following the project close Denmark suggests Juha Ha kala as member of the advisory board- due to his

position in ISOTC46SC4 and DCMI

Below email from Sally McCallum

================================================================== Date Sender From Subject

Tue 22 May 2012 135504 -0400 Bibliographic Framework Transition Initiative Forum

McCallum Sally Library of Congress Announces Modeling Initiative

Library of Congress Announces Modeling Initiative The Library of Congress is pleased to announce that it has contracted with Zepheira to help accelerate the launch of

the Bibliographic Framework Initiative A major focus of the project is to translate the MARC 21lformat to a Linked

Data (LD) model while retaining as much as possible the robust and beneficial aspects of the historical format

Zepheira brings to the project extensive experience in LD technology for library applications

Eric Miller who was a leader in the Semantic Web Initiative in its early days for the World Wide Web Consortium

W3C) and who has also worked in the library and information science field leads the Zepheira team The company

under Mr Millers leadership has been active in the development of Semantic Web and Library standards as well as

open source tools to support LD technologies and library applications These activities represent knowledge and

experience that are instrumental for constructing a core data model and to support prototype services that will serve

as a basis for a new bibliographic framework and related services

The Library of Congress has asked Zepheira to provide a model (or models) that can serve as a strong starting point for

discussion and an analysis of related initiatives underway that will be useful to this effort LC expects that the

proposed model(s) will change and be further tuned based on valuable feedback from the community and a natural

progression of requirements as they are addressed The initial model(s) will serve as a basis for work focused on a

demonstration systemservice which will then in turn be used to further refine the model(s) The expectation is that

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

such iterative feedback loops will eventually ensure a flexible bibliographic framework a robust reference code a

supporting infrastructure for deployment and an effective migration plan to support the community in making a

transition from MARC to a new framework

The Library of Congress will now proceed to organize various scenarios to enable community participation that will be

broad and include international users and partners various types of information agencies and libraries and library

suppliers We will be posting information as it emerges from this initial work especially relating to projected

milestones at the Bibliographic Framework Transition Initiative website (wwwlocgovmarctransition)

The Library intends to offer its plan of action for discussion and community input at the American Library Association

Annual Conference in Anaheim California Eric Miller will join the Library in this update session (LC Bibliographic

Framework Transition Update Forum Sunday June 22 1030am-1200 noon Anaheim Marriott Grand Salon A-c)

Sally H McCallum Chief Network Development and Standards Office Library of Congress lOllndependence Ave SE Washington DC 20540 USA

Co-operation with OCLC How can OCLCs infrastructure be used in national services and in Nordic co-operation A vision of the future of for

example the connection between WorldCat national and Nordic solutions Technical discussion without considering

legal or contract issues

The rationale for libraries To offer the end user the possibility to search and browse all relevant information and to give access to it

The rationale for SVUC To support the rationale for libraries

To offer tools for the professional staff

The Danish perspective The end user searches the internet bibliotekdk local library catalogue national catalogues worldcat international

portals- and gets the needed information directly or by the local library

To fulfill a request from the end user the local library searches DanBib national catalogues worldcat and makes the

ill-request- a very cumbersome process with existing tools

Future

bull Tool for end user bibliotekdk++ incl universal search- web and mobile platform bull Tool for professionel staff SVUC++ or OCLC

SVUC versus OCLC bull In the SVUC approach the needed infrastructure is based on the NRSI model bull In the OCLC approach the needed infrastructure is based on Worldcat

E-ressources bull

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

National portals in the Nordic countries What do we have today and what is planned

Denmark bull Bibliotekdk (httpbibliotekdk) bull Palles gavebod (httpwwwpallesgaveboddk) bull Netpunkt (httpnetpunktdk) requires password bull Danskernes digitale bibliotek (danes digital library)

o httpkumdk nyheder-og-presse pressemeddelelser 2012 februar aftale-om-danskernes-digitaleshybibliotek-i-hus

o httpkumdk Documents Kulturpolitik Kulturarv Biblioteker Fc3a611es201c3b8sning20til 20digital20formidling20for20folkebibliotekerne20(DDB)pdf

o httpwwwbibliotekogmedierdk fileadminpublikationer Rapporter Danskernes digitale bibliote kpdf

Z3950 migration The National Library Authority in Denmark has started a process for replacing Z3950 to something else Two working

groups are formed- to deal with the two areas where Z3950 is used in Denmark search and ILL

We dont need to rush DBC will support Z3950 in the new open platform

The latest on Ting httptingdk

TingConceptCommunity

bull Council httptingdkgroups ting-council o Secure decisions supports the principles for the community o Coordination of activities in teams o Strategy and plan for next year- with relation to the teams o Approve new teams

bull Teams httptingdk content hvad-er-ting-teams o Focus on specific development areas o General development activities o Projects

bull Existing teams o BrllndTING (data well and web services) httptingdkgroups broendting o ContentTING (data in the data well) httptingdkgrou ps contentting o MobileTING (mobile platform) httptingdkgroups mobileting o DingTING (web sites) httptingdk groupsdingting

Development

bull Infrastructure- data well web services bull Web user interface- Ding2tal bull Mobile user interface

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Minutes SVUC 315-16 2012 Trondheim Norway

Country Report Finland

The NDL web service to be based on open-source software

In 2011 a new software solution has been adopted in the National Digital Library (NDL) project the public interface will be based on the VuFind open-source software Although the National Library has overall responsibility for interface development in Finland the use of open-source code will support national and international collaboration in developing the service

Originally the public interface was supposed to be based on the off-the-shelf software of the Ex Libris Group selected through an invitation to tender on international level and subsequent negotiations However the software procurement contract between the National Library and Ex Libris was cancelled in January 2012 after piloting had revealed that the software did not meet the requirements set for the public interface

The partner organisations will launch the NDL web service gradually beginning in 2012

The National Digital Library is an inter-branch project of the Ministry of Education and Culture for content and service provision which aims to promote access to the digital information resources of archives libraries and museums and to develop the long-term preservation of digital cultural heritage objects The steering group of the NDL project led by the Ministry of Education and Culture supports the National Librarys proposal for adopting open-source software

The Advisory Committee on Information Management in Public Administration has issued a recommendation (JHS-169) on the use of open-source software in public administration and the National Library has experience in using such software in its core operations

Linda- from the Finnish Union Catalogue to the National Metadata Repository

The National Metadata Repository is a joint database for all library sectors in Finland It will be based on LINDA the Union Catalogue of Finnish University Libraries which is maintained by the National Library The expansion to cover also public libraries and universities of applied sciences and their libraries will increase the number of records and diversify the content The National Metadata Repository for Finnish libraries is not just a technical project but it will substantially change the cataloguing processes in libraries

Currently LINDA contains 56 million records The development of LINDA dates all the way back to the 1970s Online searching in LINDA was enabled in 1993-1994 The project to expand LINDA towards MELINDA started in 2009 The work will need a lot of planning together compromises ideas inspiration and motivation Years 2012-2013 are reserved for piloting In the year 2015 The National Metadata Repository should be in full function

1

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Public libraries joined the project in 2011 and the universities of applied sciences are currently joining in The project is funded by the Ministry of Education and Culture

As a centralised data pool The National Metadata Repository is the core of the Next Generation Library System (UKJ) which is also being advanced in Finland The metadata contained by it can be presented for users via various public interfaces

Asteri Authority File

In Linda- Aleph there is a separate database for authority records and Finland is now developing a bilingual authority database Negotiations for joining VIAF are on the agenda and sharing name authorities with museums and archives has been discussed as well

Library systems

The design of a new library system is underway in academic public and special libraries The first projects for implementing the system will not be launched until 2014

Finnish libraries are currently using different integrated library systems Higher education libraries funded by the Ministry of Education and Culture use the same llS in three different installations on the same hardware Special and public libraries are using several different systems Many of these library systems are reaching the end of their life cycle During the spring and summer of 2011 all the Finnish library sectors together with the National Library of Finland formed a joint committee in order to assess the feasibility of a single library system entity possibly an open-source solution that would suit the needs of all the different types of libraries

New Finnish legislation passed in 2011 advocates moving towards interoperable information systems that are funded by the government To be in line with the legislation the committee decided to use enterprise architecture as the method of describing the functionalities of the new library system

Several working groups have been formed from all types of libraries to perform the actual work The first planning phase runs until the end of 2012

The project plan will specify the following

bull The necessary joint guidelines and culture (eg principles for lending and cataloguing)

bull Products and functions based on library systems bull The opportunities and needs of joint databases (bibliographic collections customer

and similar databases) bull The ratio of joint contributions to needs-based contributions bull Standards and interfaces bull A risk analysis bull A financing solution and a cost-benefit analysis bull An administrative model and legal issues bull A timetable (for the first implementation projects for the new system in 2014)

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

The working methods include wiki-based collaboration mailing lists long-distance meetings and face-to-face meetings

3

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BIBSYS Brage forts

11 Et titbud tit institusjoner i UH-sektoren instituttsektoren og andre institusjoner med statlig finansiering som trenger et apent pubtiseringsarkiv for tagring og tilgjengetiggjoring av publikasjoner og annen dokumentasjon av egen FoUshyvirksomhet

11 Hver brukerinstitusjon har silt eget publiseringsarkiv

11 Drift vedtikehotd og utvikting utfores av BtBSYS

11 Brukerinstitusjonene er organiser i et konsortiumshyBragekonsortiet

BIB~

Konsortiemotet

11 Konsortiets hoyeste organ

11 Avhotdes minst en gang pr ar senest 15 oktober

11 Oppnevner styret for konsortiet

11 Vedtar budsjett for pafotgende ar

11 Godkjenner teveranseptan for patotgende ar 11 Hver institusjon har rett tit a stille med en representant

11 Stemmeretten er grader fra 1 tit 5 stemmer avhengig av institusjonens andet av den totale brukerbetalingen

BIBM

08062012

BIBSYS Brage

11 tkke et ark1v men et verktoy for a opprette apne pubtiseringsarkiv (open access repositones)

11 Resuttatet av PEPtA (Prosjekt for Etektromsk Pubtisenng og tnstitusjonelle Arkiv) som bte starlet etter foresporset fra flare institusjoner i UH-sektoren

11 Utviktet av BtBSYS

11 Baser pil apen kitdekode (DSpace) men med t1tpasnmger 1 henhotd tit nasjonate standarder og spesif1kke funksjonskrav fra brukerinstitusjonene

11 Betaversjon satt i drift 15 januar 2007

11 Fullstendig versjon satt 1 drift 7 apnt 2008

BIBM

Bragekonsortiet

11 Opprettet for a sikre institusjonene brukermedvirkning og innftytetse

11 Virksomheten er regutert av Retningslinjer for konsortier i 8BSYS fastsatt av styret for BtBSYS

11 47 dettagere (pr 31 mai 2012)

- 41 fra UH-sektoren

- 3 fra instituttsektoren

- 3 fra andre sektorer

BIB~

Styret for konsottiet

11 Oppnevnes av konsortiemotet for en periode pa to ar

11 Representerer konsortiet og har ansvar for a fotge opp teveranseavtaten som er inngiHt mellom BtBSYS og den enkette institusjon

11 Skat behandte alle saker av vesentlig betydning og har bestutningsmyndighet innen godkjent virksomhetsptan

11 Har 5 medtemmer og velger setv sin teder

11 Rapporterer tit daglig teder for BtBSYS

BIBM

1

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Styrets medlemmer

11 Espen von Osten Sktoldal Un1vers1tetet 1 Stavanger (leder)

11 Solv1 Karlsen Hogskolen 1 Sor-Trondelag

J Hakon Magne Bterkan Riksant1kvaren

J -one Elofsscn Noryes mus1kkhogskole

BIBSIS

Deltagerinstitusjonen

11 Ma innga en leveranseavtale med BIBSYS (Avtale om bruk av BIBSYS Brage)

11 Far silt eget apne publiseringsarkiv (en tilpasset Dspace-instans) J Ma betale en startavgift forste ar for a dekke etableringskostnader IJ Ma betale en ilrlig avgift for dnft vedlikehold og utvikling 11 Bestemmer selv

- Strukturen i ark1vet med enheter og samlinger - Hvilket innhold som skat kunne lagres i arkivet - Hvem som skal ha hvilke administrative rettigheter - Hvilken arbeidsflyt som skal gjelde for de ulike samlingene - Hvem som skal kunne reg1strere i de ulike samlingene

11 Kan fa skreddersydd det grafiske uttrykket for sitt eget arkiv

BIBSIS

Funksjonalitet i BIBSYS Brage

J Afle arkiv far samme funksjonalitet

IJ Ny funksjonalitet oppnas ved

- Oppgradering til ny versjon av DSpace

- Egenutvikling i henhold til godkjent leveranseplan

J Egenutvikling nodvendig for a

- Bruke nasjonale standarder

- lnnfri nasjonale krav (NORA-krav)

- lnnfri spesifikke funksjonskrav fra konsortiets deltagere

BIBSm

08062012

Arbeidsgruppen for kons01tiet

J Faghg gruppe oppnevnt av styret f01 a styrke brukermedv1rkmngen

J Skal bista BIBSYS med faghge nid om pnontering av funksJOner og losmngsvalg

11 Dagens medlemmer er

- Aneta Laskowska Hogsko en i GJOVIk - Kar n Bengtsson Havlorsklllngslnstotutlet - lngeborg Hvaale unverstetel for miiJO- og b10v1tenskap

BIBSm

NORA

J Skal fremme en samordnet og kraft1g utvtkl ng av apne mstttusJonelle arkiver og legge hi rette for open accessshypubhsering i Norge

IJ Drifter en nas]onal sokelteneste for apne lnstttusJonelle ark1v og open access-tidsskrifter i Norge

BIBSlS

Eksempler pa nasjonale standarder som brukes i BIBSYS Brage

J Nasjonalbibliotekets 10-tjeneste (URN-tjeneste) for generering av unike globale identifikatorer

J FEIDE (Felles Elektronisk IDEntitet i utdanningssektoren) for palogging

J Universitet- og hogskoleradets Norsk inndeling av vitenskapsdisipliner for klassifikasjon og lagring av disse i hh til krav fra NORA

BIBSlS

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Eksempler pa egenut iklede tilpa ninger til nasjonale kra

11 Bruk av lrelegns koder for a ang1 sprak

11 Bruk av NORA-slandarden for dokumenttype (I t1llegg 111 et utvalg dokumenttyper fra DSpace)

11 Eget hostesett for NORA 1 OAt-server

11 Tilrettelegging for langhdslagnng has Nastonalblbhoteket

BI~S

Drift av BIBSYS Brage

IJ Brukerstotte mellom kl 0800 og 1545 (15) fra mandag tit fredag IJ Kurs for arkivadministratorer minst to ganger i ~rei IJ To stabile utgaver av hvert arkiv en for kursopplaaring og en

produksjonsu1gave (i tillegg utv ikl ings- og alfau1gave) IJ Dognkontinuerlig drift og overv~king av apphkasjoner databaser

og filsystem IJ Backup av databasene (metadatapcstene) tas hver morgen alle

ukedager G~r tO uker tilbake i tid med unntak tor fredagens backup som gar 26 uker tilbake i lid

J Backup av filsystemet (lulltekstlilene) hver morgen alle ukedager sikrer at en fit som slettes kan gjenopprettes innen 90 dager

Bl~

08062012

Eksempler pi egenutviklede tilpasninger for a innfri krav fra konsortiets deltagere

J Norsk brukergrensesmtt J Norsk tekst1 alle e-postmeldmger fra ark1vet J UtvKiet reg1strenngssktemaet med flere feller J Endret postvisn1ng hvilke letter som vbullses og 1 hvbulllken rekkelolge IJ Bruk av Google Analyt1cs for a fa brukerslausukk IJ Eget grahsk uttrykk for konsortbullets deltagere med lllSIIIUStonens

egen logo IJ Skreddersydd grahsk uttrkk tor den enkelle 111SIItuston IJ Stone for kop1katalog1senng 1 BIBSYS B1bl1oteksystem

Bl~

Videre utvikling av BIBSYS Brage

IJ Gitt i leveranseplanen for 2012 - Funksjonalitet for mottak av metadata og lulltekstliler fra

CRIStin - Funksjonalitet for audiovisuell streaming - Tilrettelegg1ng for bruk av ulike typer emneordsregislre og

ktassilikasjonssystem med AGROVOC som pilotsystem - Funksjonalitet tor mottak av metadata og lulltekst for

mastergradsoppgaver fra Fe lies Studentregister - Opplolging av anbefalinger i HAndbok tor bruk av metadata i

norske lorskningsarkiv med tnnloring av nye teller - Ny lunksjonalitet 1 henhold tit prioriterte endnngslorslag fra

dellagerne i konsort iet

Bl~

3

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket 20 12-06-08Auktoritetskontroll i LIBRIS

~r Hatonalllbary or Sweden

2004-02-24

National bibliographic strategy at the National Library of Sweden

SVUC meeting Trondheim 31 May - 1 June 2012

Miriam Safstrom miriamsafstromkbse

LIBRISshy1 1 il

The Swedish Union Catalogue bull 175 libraries mostly university and research

libraries but also 20+ public libraries

bull One Integrated Library System (ILS) for cataloguing

bull 7 million records+

bull The Swedish National Bibliography is part of LIBRIS

bull MARC21 used for bibliographic holdings and authority records

wwwkbse 2

I

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket

2004-02-24

BOtker

fll usik

1

Tidnnoer och tidslcritter )

Hbullndsliamprdte r

Affischer lotartor oeh bofder

F1lm tv och radJo

Vatdagstryck

Databeser Emiddot resurser )

Blbliogr11fter ~ sveiSk htstonsl( ) bt~logrll fi

Svenskt offen~ tot trfdc

Uthmdska publloltatione bull

sakh1alp

~ gt Blbllog rafler

SCgtka i nationalbibliografin En bibllografi i r c n svste matlsk fOrtecknlno Over backtr I den svenska na ttonalblbUografln fiirtedcnas bokproduktlonen I Sverlge a avsett i mne

Natconatbbullb ICO bullfin tnnehi l e r dccllt nte t a bullt tCcke utal bullmiddotnr udsknfte r lcertc r daostbulldn rgar cch de abull 1 mcr egmiddottfi - cdl racpcrtsener Den testampr av fyrD dea r datal ale~ stab sbun lf eckchstan cch mampads 1staF

Databasen Oatabasen NatiCalbbmiddotIOQntfin nrehJ lemiddot refebullerse tl l publ1kat1Coer som getts ut bull Svenge frampn cdl med 976 cd1 Utt frampn 1986 Syftet att redO-l$ll ala putl lcallce scm saiJs t bckhardeln cch andra sknfter sem ar atfm a~ 1ntesse

Natio nal UbrarJ or Swedbulln

What is a national bibliography

2012-06-0SAuktoritetskontroll i LlliRIS

Rehn erud lnfonnatJon

Jo ntakt middot- pound- sect

H~-7C9 l a lG

Fr6go blbllaleket t t middotqJlt Jibull

Boka e n bib lloteluule FJ t l t-- t~ I middot ~

wwwkb se 4

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

Cl Natoonbulll Llbnry or Sweden lto

N

_

The responsibility to develop maintain and promote rules standards selection criteria should be assigned to a national bibliographic agency The national bibliography should include all types of publications but not necessarily all publications Exhaustiveness need not be an absolute goal Pragmatic formal selection criteria should be defined and published The national bibliographic agency should decide on different levels of cataloguing for different kinds of publications based on the significance of the resource

National bibliographic agencies should analyse and periodically review the use (including potential use) of the national bibliography

(National bibliographies in the digital age 2009)

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

wwwkbse S

wwwkb - 6

3

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket 2012-06-08Auktoritetskontroll i LffiRIS

2004-02-24

)NC ~ t Nationalllbral of Swedbulln ltomiddot

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

wwwkb se B

4

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket 20 12-06-0SAuktoritetskontroll i LIBRIS

2004-02-24

_v N

NatbullonalllbraiJ or Sweden

Vlrtuallmomallonal Auharfty Fie

sarch

Srilct F~ld Seect ndu Searen Terms F(AI~I H~~_ad~_gs--J- F(AII~VlAF~=------Ji-= 1 ________ ElIIZm

VIAF The Vlrtuallnlemalional Aulhorily Ale

VII-F lmFiemenled and hcsted t ) ~ Is a ldnt j rclect er sampvetal natlonal ltbruUts plus sefected reg10nal and transmiddotnauonal Hbrary agencies The ptjects calls to ki1H the cost and Increase the utility cf Nbnny authority fi les by matehng and llndng v~dely used authcrity ftles ant matclng that lnfcrmattcn available on thl Web

Part ld~tig JOs~utiau are

a1jl H3l(jDjl lltnry C kl$1iki

Ibull I LJt tjK) an t AntVyu Cfnii IJ

- Nabullkin l llltmrx _ Jc Czcd Rccuttic

= Blttchea Nnaoonna jEQ(Il

~ Atmlsh PutJC LtB ttes

1o I Stlicttfaya orknel9 01 FrJni

S LICOC IFOR l = DbullWKhl Nalcoaltltches

ID OttN ampaxt11 ln bulltbullybulle

= Nancnar Szkhtnlt Utfary rJkJDC300

111 CL N a tro nalllbrary or Swbulldbull n

~lto~ ltt~

The Swedish national bibliography

The Swedish National bibliography and authority files published as open linked data since summer 2011

The Swedish authority files forms a part of VIAF

Project National bibliographic strategy (plan) at the National Library of Sweden

What is a national bibliography

_kboe 10

5

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

BUS Kungliga biblioteket

2004-02-24

IZI et N ampt10AampI Ub-ar or s den lt01 i-

2012-06-08Auktoritetskontroll i LffiRIS

miriamsafstrom kbse

wwwkhH 11

6

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

29 maj 2012

Some actual subjects from Denmark The National Bibliography now also include electronic resources (e-books audio books articles music games movies etc) httpwwwbibliotekogmedierdk nyheder nvt-fra-biblioteksomraadet artikel flereshynetressourcer-i-nationalbibliografien

Danskernes Digitale Bibliotek Common solution for digital services from the public libraries httpU wwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikel der-skal-mere-paa-hylderne-ishyfremtidens-digitale-bibliotek - DBC wish to be supplier for the national Well and infrastructure

Public libraries are on national level looking for a new library system (ILS) httpljbibudbuddk

DBC have defined the serviceoriented DanBib (Open Source Service Oriented Architecture etc) httpwwwdbcdk news det-serviceorienterede-danbib

The agreement between OCLC and DBC continue bullbatchloading bibliographic records to WorldCat daily upload from DanBib since January 2012 bullbatchloading holdings for printed periodicals only once in 2011 bullreusing records from WorldCat approximately 20-25000 records a year we count only first time not second or more use of the record bulldirect links from worldcatorg to librarydk ok bulldirect links from firstsearch to Danish RS-Iibraries some problems but RS-Iibraries are pleased (for the earnings) bullupdating of WorldCat Registry with about 600 danish libraries only once in 2012 both public and research libraries and both types are member of OCLC

New datamodel for DanBib in the Well httpljdanbibdk indexphpdoc=datamodel ny

State and University in Aarhus deliver free articles through bibliotekdk in some years Danish articles as PDF and now more than 200 millions of scientific articles delivered to the local library within a week httpljwwwbibliotekogmedierdk nyheder nyt-fra-biblioteksomraadet artikelvidenskabeligeartikler-er-en-nyshyt jeneste-paa-bibliotekdk

Electronic resources in the libraries Separate solutions (portals) for the different materials but also moving in a service oriented environment Particular access toe-books are very popular and the media coverage is high

The statistics for local and national websites are available at httpdanmarksbiblioteksindexdk

Agency for Library and Media (Styrelsen for Bibliotek og Medier) are now a part of The Danish Agency for Culture wwwkulturstyrelsendk (which also include museums and arts)

The publishing company Gyldendal has left DBC then DBC is now 100 owned by state and the association of municipalities

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

bull

bull National Library of Norway

Nationalbiblioteket PB 15 (Unionsgatan 36) 00014 HELSINGFORS UNIVERSITET FINLAND

Joint Nordic Sami bibliography

Our date 28032012 Your date

Our reference 2007 939 Your reference

Sami bibliographies are currently being produced in several countries Russia Sweden Finland and Norway Each bibliography aims to record the literature published nationally The users of this material obviously need access to literature from the entire Sami area but cross-border access is complicated in the existing services To overcome this problem users have called for a joint NordicshyRussian Sami bibliography The Norwegian National Library believes this is the right time to move forward with the project

At the meeting of the Sami bibliographies in Rovaniemi in August 2011 the Norwegian National Library promised to contact the national libraries of Sweden and Finland and the Murmansk State Regional Universal and Scientific Library with regard to this project We envision a process where we first agree on how this service should be established and then move on to the practical implementation of this joint bibliography

In August the IFLA I WLIC conference takes place in Helsinki We assume that most of the potential contributors to a common Nordic Sami bibliography will be represented there We therefore propose that we hold a meeting to discuss further advances on this matter We also suggest that the meeting is held midway through the conference so that as many as possible have the opportunity to participate

We wish to establish a closer contact in relation to this area and would like feedback both on the idea in general and on the proposed meeting in Helsinki

We suggest that each institution appoints a contact person on this matter

Any responses should be sent to the following mail address jonnyedvardsennbno or hildehogasnbno

Yours sincerely

J onny Edvardsen Director Collections and Bibliographic Services

Mailing address POBox 2674 Solli N0-0203 OSLO

Visiting addresses Tel +47 810 01 300 Henrik lbsens gt llO N0-0255 Oslo Fax +47 75 12 12 22 Finsetv 2 N0-8624 Mo I Rana

Hilde H0gas

E-mail nbnbno

Organization 976 029100

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Gegnir leitiris

May 2012 Sigrun Hauksd6ttir

Sveinbjorg Sveinsd6ttir Consortium of Icelandic Libraries

SVUC meeting in Throndheim May 31st_ June 1st 2012

Country Report from The Consortium of Icelandic Libraries Landskerfi b6kasafna hf or Consortium of Icelandic Libraries wwwlandskerfiis is a public limited-liability company The company is jointly owned by the municipalities and the state

The consortium operates the Aleph 500 SFX Classic and Primo software from Ex Libris

1 Gegnir- The National Library System of Iceland Gegnir wwwgegniris is a national library system for Iceland It serves as a union catalog as well as a library system for about 300 libraries Among the member institutions are the National and University Library of Iceland universities most public libraries and primary and secondary schools as well as research libraries

Gegnir is a brand for the Aleph software from Ex Libris The setup is one instance of Aleph500 version 20 The basic structure of the system is one bibliographic catalog and 12 administrative units into which the 275 libraries are grouped

The size of the system by end of 2011 is Bibliographic records 1012814 Items Circulation Borrowers Libraries

Upgrading Aleph to version 20

5115617 3720542 196500 275

The main project regarding Gegnir was upgrading Aleph to version 20 The upgrade process took 8 month and it was concluded last August The upgrade was performed in cooperation with Ex Libris and our hosting partner Nyherji The functional highlight in version 20 was a new cataloging aid for fixed control fields ie it is now possible to

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Gegnir leitiris

select appropriate codes from a drop down list The gain was twofold it was a revolution for the catalogers working environment and it has improved the overall quality of cataloging and our bibliographic database in general Luckily the system performance was greatly improved since new servers were acquired for the system in conduction with the upgrade The upgrade also supported new functionality in Prima

Gegnir and SVUC Below is a table that shows the number of records retrieved from the SVUC Union Catalogs and the number of records in corresponding language The catalogs have been been made available one by one Libris and Linda were first made available in 2009 BIBSYS was next made available and finally Danbib in April 2011 Retrieving records from the SVUC union catalog has had a major impact on the catalogers working options In 2011 5210 records were retrieved from SVUC union catalogs in comparison to 1134 records 2009 At the same time the importance of retrieving records from OCLC has declined

Gegnir number of records retrieved from SVUC libraries 2009-2011 and records cataloged in corresponding language

Union catalog Number of Number of Number of records 2009 records 2010 records 2011

Libris 1015 1396 2462 in Swedish 918 1517 2210

Linda 105 277 343 In Finnish 76 118 182

BIBSYS 144 921 1383 In Nonvegian 828 840 1772

Danbib na na 1022 In Danish 1579 1727 547

Since April 2011

2 Leitiris - A National Integrated Search Portal Consortium of Icelandic Libraries (Landskerfi b6kasafna hf) launched a new national search portal httpleitiri for Iceland on November l1 1

h 2011 The search portal provides access from a single location to the diverse collections of Icelandic libraries and the resources of chosen specialty libraries The system provides information on holdings and access to electronic content whether in the case of text or graphical content Data available through leitiris is constantly increasing In recent years digital databases held by libraries in Iceland and many others have grown rapidly Most of these databases offer

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Gegnir leitiris

their own web access With leitiris users can now search these databases from one place Initially the portal is offering data from Gegnir (library catalog) Brekuris (electronic books) Elib (e-books) Hirsla (research archive) Hvaris (electronic journals and databases) Reykjavik Museum of Photographys Photoweb Skemman (research publications) and Tfmaritis (periodicals) Furthermore electronic journals and articles provided as national licenses for Iceland are searchable through leitiris Currently the focus is on integrating special electronic subscriptions provided by the universities into leitiris Future aim is to provide access not only to libraries but also museums and archives via leitiris

The software used for leitiris is Primo from Ex Libris Access to national licenses is provided via the Primo Central Index Service A recommender service for electronic licenses is provided via the bX reommender Service

3 New hosting contract

Consortium oflcelandic Libraries outsources the hosting ofGegnir and leitiris hardware as well as maintenance ofLinux OS and Oracle databases Early 2012 a hosting agreement with local vendor Nyherji signed in 2006 expired Following a tender a new service agreement was signed with local vendor Pekking in March 2012 The contract period is four years lf both parties agree it is possible to extend the contract for two more years

The method for moving the systems was to clone the hard drives of the existing servers onto the new servers Thus the only thing that changed in the setup at the new vendors site were the lP addresses ofthe servers everything else remained identical The move of Aleph and Primo staging and production systems to the new hosting company was completed successfully early April

3

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

Gegnir leitiris

Gegnir via Z3950 technical information GEGNIR is Icelands union catalogue of nearly 300 libraries that participate in the Icelandic Library Consortium GEGNIR is available for searchretrieval by means ofthe Z3950 protocol Both searching and retrieving catalog records using Z3950 is free of charge User-id and password are not required but access is based on IP address Please contact hjalplandskerfiis if you would like to be granted access

The information below should be sufficient to configure a client for searching the Gegnir Z3950 target

Technical information Protocol version 3 3 lP address 21 71 71222121 Host name kerfigegniris Port number 9991 Database ICE01 Services INITIALIZE SEARCH SORT PRESENT SCAN

CLOSEDELETE RESULT SET Query type supported l_(RPNl Attribute set BIB-1 Record syntax MARC21 Character set Latinl (char conv UTF TO 8859 1) Record composition Full Brief

4

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2

I~S~ Saksdokument Oppdatert 2012-05middot30

Til SVUC 2012-o6-o1

Country report from BIBSYS

The library system The new system

During the last year BIBSYS have focused on several relevant issues for the transition to the new system delivered by OCLC These issues can be grouped into three major categories

Back-office functionality (librarians) and front-office functionality (end-users patrons)

National extensions

Data migration

For the first category there have been established a workgroup (Store linjer) with key personnel from several BIBSYS-libraries and from BIBSYS The workgroup has been building up competence on standard functionality in the new system The aim is to use this competence for finding out how new functionality could affect workflows within the libraries and how the transition to the new system should be carried out in the libraries

This year two additional groups have also been established One group for taking a closer look at ILL functionality and the other group for competence building on the use of OCLCs discovery tool WorldCat Local

The national extensions are concerned with special functionality for the National Library as well as architectural issues regarding where to store master data such as person data and authority data These entities should be stored outside the new system with minor need for duplicates within the system We have implemented those extensions possible within the limitations of available services in the new system There is still a lot of work to be done

Data migration includes both conversion of bibliographic data from our own domestic marc format (BIBSYS-MARC) to MARC 21 and export of bibliographic data subject headings and local holdings to WorldCat We have already exported all bibliographic records in our own database to OCLCs test environment and are currently working with exporting holdings to the same environment We have found this work quite time consuming because we had to tidy up and improve the quality of our local data and because OCLCs routines for importing data are based on iterative batch loads

So far we have generally experienced a lot of challenges in the work with national adjustments and data migration Much of the challenges lie in the fact that our

bibliographic data are in a joint library catalogue whereas WorldCat currently is a union catalogue In our opinion to meet the new role as primary catalogue WorldCat needs fundamental changes in its architecture and new services that allow real-time update of local data

Services associated with the library system

The National Authority Register

The National Authority Register is developed in cooperation with the National Library We have now exported all authority data to VlAF for review VlAF is analyzing the data and we have received feedback and suggestions for improvements We have also improved the quality of the metadata from SRU (http Ism hi bsysnosearch anthority) and OAI so that the data are in better agreement with MARC21 and data exchange standards

SRU and OAI

BIBSYS has also updated our SRU- and OAr-services for bibliographic data We are now able to deliver records with holdings data where circulationloan status is included This is the embedded holdings format which will be useful for the National Library and other (non BIBSYS) libraries that need information about the availability of an item

The virtual market

Very little has happened until recently We are now cooperating with the NTNU library and developers from Basware (the purchase system used by the BIBSYS libraries) to achieve automatic update of records in the present library system when an order is sent to the vendor from the purchase system The plan is to have the relevant web services ready during July The virtual market has to be implemented in the present system until OCLC can deliver the necessary services in the new system (services for adding and updating records)

Other services BIBSYS Brage

BIBSYS Brage is our system for academic open access repositories It is based on DSpace but we have made modifications to satisfy both national requirements and local needs vi thin the consortium At present the consortium has 4 7 members All of them have their own institutional repository

BIBSYS ForskDok

Our service for research documentation BIBSYS ForskDok will soon be history The new national research documentation system CRIStin took over its tasks from the 1st of february 2011 BIBSYS ForskDok will be terminated as soon as the content in its project module has been exported to CRIStin According to current plans this will be achieved in june this year

2