sustainable and efficient solutions for shared research data management - jisc digifest 2016
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Research data management: Background and introductionPeter Tinson
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http://tinyurl.com/nbpncpv2/03/2016 Research data management: Background and introduction
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Directions for RDM – key areas
»Policy development and implementation»Skills and capabilities»Infrastructure and interoperability»Incentives for researchers and support stakeholders»Business case and sustainability
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Research data management: Background and introduction
Policy development – drivers and first steps
»Drivers:› Funders’ requirements› Access to datasets
»First steps:› Work with funders› Work with institutional SMEs› Understand data storage needs
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Research data management: Background and introduction
Infrastructure and interoperability
“Delivering the appropriate level of infrastructure at a cost that is acceptable to the institution is challenging”
»Needs:› Short term storage› Long term storage› Interoperability
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Research data management: Background and introduction
Infrastructure and interoperability - steps
»Shared RDM at the hub»Research Data Discovery Service»National ORCID consortium»Metadata standards»Other standards»Reporting
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Research data management: Background and introduction
Pilot shared service vision
»Provide researchers intuitive, easy functionality to publish, archive and preserve their research outputs
»Provide interoperable systems to allow researchers and institutions to fulfil and go beyond policy requirements and adhere to best practice throughout the RDM lifecycle
»Preservation!!
Researchers shouldn’t need to think (too much!) about Research Data Management
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What universities want from the Jisc shared service
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Reduce IT burden
Preservation
Automation with ELN
Interoperability with CRIS
Cost effective storage
Integration across
systems
User friendly deposit
Improve discovery
Share and develop practice
Move to centralised
services
No service yet …this will enable
that
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Research data management: Background and introduction
Session today
»RDM Shared service introduction»The Plymouth RDM experience»The Lancaster RDM experience»RDM Business case and costing introduction»RDM Benefits break out exercise»Feed back and wrap up
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Introducing :Jisc research data management shared service projectCatherine Grout
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Learn more about “research at risk”
» Winter progress update: researchdata.jiscinvolve.org/wp/2015/12/10/research-at-risk-progress-update/
» Research at risk page on Jisc website: jisc.ac.uk/rd/projects/research-at-risk
» Follow activity and discussion on twitter #JiscRDM
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Why a shared service?» There is no “solution” easily available and that meets requirements for
Universities to enable research data management» More effective research data management must happen to comply with
funder mandates, ensure data is not lost, and to realise a whole range of positive benefits
» A shared service (provided by Jisc) seems to offer a number of benefits » Cost savings and efficiencies» Common approaches and practice» Research system standardisation and interoperability» Others…
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Pilot shared service vision
» Provide researchers intuitive, easy functionality to publish, archive and preserve their research outputs
» Provide interoperable systems to allow researchers and institutions to fulfil and go beyond policy requirements and adhere to best practice throughout the RDM lifecycle
"Visible data, invisible infrastructure"
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High level RDM architecture
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Pilot shared servicePilot shared service
area Other R@R work areas Existing Jisc services/agreement areas
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What we need
Modules that seamlessly integrate with each other
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A **key** requirement
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Pilot institutions» Selected to show a balance of types, specialisms and use of research
systemsInstitution NameCardiff University University of CambridgeCREST - Consortium for Research Excellence, Support and Training
University of Lancaster
Imperial College of Science, Technology and Medicine
University of Lincoln
Middlesex University University of St AndrewsPlymouth University University of SurreyRoyal College of Music University of YorkSt George's Hospital Medical School
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RDM shared service framework lots» Lot 1 - Research data repositories (3)» Lot 2- Repository interfaces (6)» Lot 3 - Research data exchange interface (3)» Lot 4 - Research information and administration systems integrations (10) » Lot 5 -Research data preservation platforms (2)» Lot 6 - Research data preservation tools development (5)» Lot 7 - Research data reporting (2)» Lot 8 - User experience enhancements (4)
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Pre-development - Procurement» Suppliers have been shortlisted from Pre-Qualification Questionnaire to
respond to Operational Requirements» Selection of framework suppliers by 12 April» Framework can be communicated to pilots on 22 April
Activity DateProduce and issue the operational requirement and draft contract
12 February 2016
Return of operational requirement responses 8 March 2016Selection of preferred supplier 12 April 2016Standstill period ends Midnight 22 April 2016Contracts placed with preferred supplier 3 May 2016
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Additional procurement and support
Existing Jisc agreements Description of research data shared service componentsCloud storage To provide cloud storage for the serviceInfinity (and/or northern data center)
To provide local storage and hosting of services
Data archiving framework To provide long term archival storage of research dataData audit (research consulting)
To provide the consultation phase for stakeholders in the project, not focused on the final technology solution, for example an audit of datasets, legal and compliance framework, financial and strategic commitment
Technical architect (TBC) To provide expert technical advice to the project on the technical architecture of the service, assessment of institutional technical capability and to assist in gathering detailed requirements from institutions and researchers
Metadata and interoperability (CLAX)
An examination of metadata specifications and provide advice on identifier systems and interoperability
Project management (LM) To provide project management support and coordinate contract negotiations, facilitate collaboration between suppliers and HEI’s and monitor overall service development. This function will also gather evidence to feed into the business model for the next stage
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Key pilot participation benefits» Institutionally branded RDM and research object repository solution » Jisc manages system, relieving burden from institutional IT and
procurement staff» Jisc will also work with pilots on use cases and problem areas» Bit-storage archiving and data preservation (which is a recognised gap)» Support policy compliance and best practice» Focus on intuitive user experience and ease of use for researchers» Focus on interoperability between institutional and external research
systems using an extensible open standards based approach» Will integrate with new features from Jisc pilot services: Usage statistics
and metrics, UK research data discovery service
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Interoperability
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Project phases and activity» Pre-development phase (Dec 2015 - Dec 2016)» Finalisation of requirements and procurement (Jan 2016 - May 2016)» Alpha development (June 2016 - June 2017)» Beta development (June 2016 - April 2018)» Business case planning (July 2017 - Dec 2017)
» RAID (Risks, Actions, Issues, Dependencies) and full schedule by end of March
» Project will be managed with an agile methodology, meaning we will release shippable products and releases on a regular basis
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Process overview
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Timeline
RDM shared services timeline
Milestones 2016-18
January 2016 February 2016 - April 2016
May-2016 -June 2017
July 2017-September 2017
October 2017-April 2018
» Procurement responses
» OR finalised and published
» Suppliers selected
» Consultancy work begins
» Alpha development
» Contracts in place
» Alpha service tested and reviewed
» Beta development
» Feedback on beta service
» Business decision go/no go
» If go then begin transition to production service
» Supplier PQQ responses analysed and selected
» Work begins on detailed HEI requirements and technical architecture
» Development Phase
» Contact additional early adopter HEI’s and promote Beta Service
» Business planning and begin business case
» Market research and consultation
» Promote service to institutions
» Start on next phases (service enhancement/ modular)
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Research data network» Quarterly meetings for the wider community
› Show and tell from shared service› Discuss other Jisc activity› Discuss wider RDM developments and needs
» First meeting likely to include:› Shared service update› Initial DAF findings› Business case and costing› Alpha services
– Discovery service– IRUSdataUK
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Jisc shared service team» Rachel Bruce, Deputy chief innovation officer» Catherine Grout, Head of change – Research» John Kaye, Senior co-design manager» Paul Stokes, Senior co-design manager» Nikki Browne, Project manager
» Within Jisc digital futures – Research team
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jisc.ac.uk
For more information
Catherine Grout
Head of Change - ResearchJisc research futures [email protected]
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Research Data Management at Plymouth University Dr Elena Menéndez-Alonso (Digital Curator)[email protected]
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The University
»Post’92 HEI»Over 25,000 students – › Top 10 (undergrads)› Largest in the South
West»2500 staff FTE »Focus on STEM, arts and
vocational subjects
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Research profile»Funding for live research
projects1: £57 million »366 staff submitted to
REF2014»> 63% research graded 3* / 4*»Greatest strengths:
› Medicine & Dentistry– 1st in REF2014 UoA 1
› Marine Science & Engineering
› Geography & Environmental Sciences
1 On 01.08.2015
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Team collaboration
RDM at Plymouth University
Plymouth University
Technology and Information Services
Strategy & Architectur
eSolution Delivery
Service Manageme
nt
Library & Digital
Support
Research &
Innovation
Faculties &
Schools
Researchers
RDM Guidanc
e
RDM Policy
Systems infrastructure
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Research Infrastructure
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CRIS(Symplectic Elements)
HR System(iTrent)
Finance System(Agresso)
Research Repository
(DSpace)
Theses
Publications by subject
Datasets
VV Impact Tracker
ORCiDElectron
ic Library(Primo)
Website Researc
herProfiles
PU SaaS
PU on premise
External
BLEThOS
Office365OneDrive for
Business(active data)
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On the Roadmap
Strategy, policy & governance• Alignment with PU
strategy• RDM policy review• Roles &
responsibilities
Capability & skills•RDM through lifecycle•Advocacy•Enhanced guidance•More engagement and local expertise
Infrastructure & Services• Hosted repository• Data deposit, archive
and preservation• Monitoring &
reporting
Sustainable business model: Identify cost components and cost recovery opportunities
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What’s in it for us?
»SaaS Research data repository› Managed: fits our model› Aligned with standards and sector best practice› Compliant with funder mandates and internal policy
»Modular approach: integration and interoperability»Collaboration
› Access to expert consultants› Opportunity to work with Jisc and other HEIs
– RDM leaders– ‘Like minded’ institutions – future collaborations
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For more information
Dr Elena Menéndez-AlonsoDigital CuratorLibrary & Digital Support – Plymouth [email protected]
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RDM infrastructure and servicesat Lancaster UniversityMasud Khokhar, @mkhokhar
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About Lancaster University
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About Lancaster University
»Approx. 13,000 students»Research intensive, International University»Approx. 1600 FTE academic and 1400 FTE professional services staff
»ROADMaP steering group (Research, Open Access, Data Management and Pure)
03/05/2023
RDM infrastructure and services at Lancaster University
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Lancaster University’s position on RDM
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Lancaster University’s position
“Management of data is an essential part of good research practice and all researchers in the University have an obligation to record, store and archive their data appropriately”
Lancaster University Research Data Policy, SEC/2013/2/0776
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RDM infrastructure and services at Lancaster University
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Lancaster University’s RDM infrastructure
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Internal project External project
DMP, Ethics and Costing
Publications Datasets
Local Store(slowest tier)
CloudStore
Mint
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RDM infrastructure provision
»Data Management Plans (DMPOnline – in production)
»Data registry mechanism (Pure – in production)»Data deposit mechanism (Pure – in production)»Data catalogue (Pure Advanced Portal – in production)
»DOI provision (Mint – in production)
03/05/2023
RDM infrastructure and services at Lancaster University
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RDM infrastructure provision
»Data preservation (Archivematica – in progress)
»Data store (Box – in production, Hitachi – in production)
»300TB usable replicated across our two data centres
»RDM reporting (DMAOnline – in progress)»Data costing (Agresso – in progress)03/05/2023
RDM infrastructure and services at Lancaster University
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Lancaster University’s RDM services
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RDM services
»Training and guidance (1-1, central, surgeries)»DMP writing and reviewing »Data uploading support»Data publishing support»Data storage, licensing, ownership and security
»Data Access Request services»Sensitive data (ISO27001, IG toolkit)03/05/2023
RDM infrastructure and services at Lancaster University
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RDM opportunities and issues
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RDM opportunities
»Hitachi Data Systems – HCP and COMET»Box subscription – 1TB per person by default»Contribution to the N8 reference architecture diagrams including users, roles, processes, services and systems
»New positions: Research Data Manager and Digital Archivist
»New adventures: Archivematica, Fedora/Hydra UK collaboration, Jisc RDS projects and Shared Service03/05/202
3RDM infrastructure and services at Lancaster University
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RDM issues
»Variety of systems and interoperability issues»Vendor dependence and response quality/rates
»Sensitive data storage»Convincing factors for Arts and Humanities and Social Sciences
»Justification of resources/systems along the full RDM life-cycle
03/05/2023
RDM infrastructure and services at Lancaster University
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What’s next?
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Average institution position
»6 – 8 software or systems used»2 – 5 departments involved in providing RDM services
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RDM infrastructure and services at Lancaster University
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Why an RDM shared service makes sense?
»A shared RDM service just makes sense»Economies of scale»A complete solution out of the box is super attractive
»Think about the issues of security, researcher satisfaction, compliance, monitoring and reporting
»Institutions should be focusing on advocacy and training, not on systems, suppliers and vendors03/05/202
3RDM infrastructure and services at Lancaster University
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jisc.ac.uk
Except where otherwise noted, this work is licensed under CC-BY-NC-ND
Thanks for listening. Questions?Masud Khokhar, @mkhokharHead of Digital [email protected]
Thank you
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Business case and costing for Research data managementPaul Stokes Tom Parsons
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RDM business case and costing work
» High level business case› including benefits, case studies,
examples and evidence» Evidence based economic analysis
› Current and potential future methods used to evaluate benefits of RDM
» Sector solutions – tools, templates, checklists, models, software plug ins, other› Building on existing work› From analysis of current pain
points
Delivering Business case and costing for RDMAn agreed set of guidance for the case for RDM and costing information to support the business case in HEIs for research data management.» Start: July 2015» End: December 2016» End goals: Defined value of
RDM, business case template and costing tool for HEIs
03/05/2023
Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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Relationship with RDM shared service
» This work will help us understand and make the business case for the Shared Service as a whole as it proceeds
» This work will be informed by current institutional practice in the pilots that will feed into the work and analysis being done
Business case and costing for RDMAn agreed set of guidance for the case for RDM and costing information to support the business case in HEIs for research data management.» Start: July 2015» End: December 2016» End goals: Defined value of
RDM, business case template and costing tool for HEIs
03/05/2023
Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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High level RDM business case
»Economic and societal benefits of data»Risks around data, to research and institutions
Scope:
»Web resource with cases studies, video and reportOutputs:
»100+ case studies reviewed and categorised»Mapped to REF units of assessment
Progress:
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Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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High level RDM business case
Case studies: REF units of assessment
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Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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High level RDM business case
Reuse of research data by sector
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Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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Benefits exerciseBenefit Area Importance
of Benefit (0-10)
Rationale for scoring (why is this not important/important/very important?)
Who benefits?
Research has proven economic benefit within HE
Research can be replicated
Research has proven societal benefits
Research has proven educational benefits
Increased level of University engagement with other sectors
Keeps research data safe and avoids loss
Reduced risk of institutional damage (reputation, costs)
Increased institutional reputation 03/05/2023
Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing
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EvidenceType of benefit Description: Describe the benefits (include a URL if
published)Contact details
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Digifest 2016 - Sustainable and efficient solutions for shared research data management – Business case and costing