sustainability 101: ace environmental reporting 2014/15

@juliesbicycle #greenarts

Sustainability 101 Webinar starts at 12:30

Lucy Latham and Teresa Agudo

23rd April, 2015.


Housekeeping


Today’s agenda

The webinar will cover:

1. Why engage with environmental sustainability?

2. Understanding what impacts to measure

3. Developing an environmental policy

4. Developing an environmental action plan

4. Case studies from the cultural sector

6. Creative IG Tool demo

7. Q&A


• Not for profit, founded in 2007• Our aim is a creative community with sustainability at its heart• Our goal is to provide the inspiration, expertise and resources

to make this happen


• Expertise• Capacity

building• Thought

leadership


- Building on the success of two programmes from 2012-15- A rich event programme- New resources and case studies- Leadership- Support for Arts Council England


ACE reporting program• 3-year partnership with Arts Council England

to support NPOs, MPMs, NMYOs and Bridge organisations• Building on the successful partnership from 2012

to 2015

• From 2015 to 2018

Aim: to embed environmental sustainability in the work of National Portfolio Organisations and Major Partners Museums.

5. Results from previous report


Why act?• Arctic sea ice:

• Melting twice as quickly as predicted

• Temperature rise:• 5/6ºC warming 5-10% off global GDP

• Rate of species extinction:• 100-1,000x higher than historically ‘normal’

• UK Gov:• 80% reduction by 2050 on 1990 levels

• Arts and Culture:• Have an impact far beyond their own footprint• Enable us to understand complex issues - Have a role to play in social

change


Economic levers • Increasing extremes in weather and insurance costs

• Rising energy and waste disposal costs

• Rising commodity prices

• Funding opportunities for demonstrating sustainable practices

• Increasing demand from NGOs, audiences, consumers for transparency and accountability

We need: Policy frameworks seeking to put a price on environmental harm and properly value resources


Business case

Demonstrates your values as a business• Trust• Relationship building /

networks / communities• Engage with community• Plugged into wider

environmental/social/economic issues• Value as an employer –

staff care 14

Business acumen • Efficiency

(funders!)• Long-termism• Resilience • Leadership• Self-promotion


Sustainability as theme / Sustainability through operation


Focus on operational sustainability

First steps:• Consider what your main environmental impacts are

• What can you monitor – Creative IG Tools

• What is your ambition towards sustainability?

• Create an Environmental Policy

• Create an Action Plan

• Communicate and engage


Organisational scoping1) Start with scoping out your organisation, i.e.

• What is your personal response to environmental sustainability? • How is your product a response to environmental challenges? • What are you already doing? Artistically/ operationally?

2) What is your motivation for taking environmental action?• Get people to think differently• Stimulate discussion• Be part of the solution• Inspire


Understanding your impacts3) Decide which activities to look at e.g.

• Building/office space/ home working• Travel• Office supplies/materials• Printing and publications• Suppliers• Design/creative process

4) And which environmental impacts you want to look at e.g. • Energy, water, waster• Business travel and logistics• Materials/product sourcing • How your products and services link to your clients’ environmental

performance


Impacts• Business travel• IT energy use• Waste• Printing and promotions• Transport: logistics & distribution• Energy• Water

• Procurement / sourcing• Design approach and

process• Durability, reuse etc. • Lifecycle impacts

• Working patterns• Customer / audience

behaviour and awareness• Collaborators


Environmental Policy and Action PlanEnvironmental policyA statement of commitment to sustainability, setting over-arching ambitions.• Meaningful• Specific• Up-to-date• Top-level buy-in • Inclusive• Communication and accessibility

What is an environmental action plan?Defines specific targets, actions, responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.


Environmental Policy case study: Cornerhouse

• Meaningful and venue-specific: Initiated by staff and developed in consultation, and now expanding to explore cultural building-specific opportunities e.g. re-using installation materials

• Up-to-date: Commitment to regular updating is policy aim

• Top-level buy-in: The chief executive signs off policies with the support of SMT and the board would be involved if there was a non-budgeted cost.

• Inclusive: All staff are aware of the Environmental Policy at Induction Training and through ongoing briefings and training - all staff contribute to the implementation of sound environmental practices

• Communication and accessibility: Policy is available on website

• Advertised to supply chain: Cornerhouse work with suppliers who have similar policies to minimise the impact of their operation on the environment.


Setting actions- examples• Use local/ethical/organic suppliers

• Work in daylight hours to reduce energy use at night

• Use a bike for transport

• Use 100% recycled paper / FSC

• Reduce packaging

• Change home lights to energy efficient

• Use printer with environmental credentials (e.g. veg inks)

• Digitalise communications and instead of printing

• Source home energy from Ecotricity

• Using sprays with low VOCs / paints with lower toxicity


Case study: Young Vic, After Miss Julie

• 34% reduction in relative energy emissions per audience member• 18 – 24 degrees, rather than a fixed optimum

temperature of 22 degrees• LEDs• Rehearsal hours were shifted from 10-6 to 9-5

to make best use of daylight• Set design – second hand• Most of the costumes were vintage items

sourced within London or the South • A reduction of 68% in transport emissions• Overall 99% reduction in absolute emissions from paper use compared to previous shows


Young Vic: engagement


Sustainable production: top tips• Maintain equipment – it’s worth the

investment• Hire locally• Consider LED where it is fit for purpose• Dim lights where possible• Conduct rehearsals under working lights• Switch off after the rig check until the half

• Avoid tropical hardwood ply (lauan)

• Buy from FSC certified sources with a chain of custody

• Use materials you know can be recycled

• Build with disassembly in mind

• Use rechargeable batteries


U-N-F-O-L-D Exhibition, Cape Farewell• Cape Farewell's U-N-F-O-L-D exhibition has

toured extensively since 2010, and features the work of over 20 artists,.

• Touring a huge body of work about climate change raises environmental issues of its own.

• Artist Sam Collins decided that the exhibition would only ever tour by ship, this reduced emissions by up to 25 times compared to air-freight.

• The crates were fitted with a GPS device that tracked their travel miles, and this was translated into carbon emissions.

• Both this carbon tracking information and the timber crates were assembled as an artwork themselves, as Collins' contribution to the exhibition.


Sustainable exhibitions: top tipsTransport:• Avoid air freight – switch to road where possible if fully loaded & investigate rail and

sea freight • Avoid couriers• Look for shipping transport collaborations with other galleries/local organisations• Improve load utilisation and logistics – full loads, intelligent route planning, no

empty journeysDisplay:• Design exhibitions to minimise use of temporary walls• Design walls of standard dimensions to accord with the dimensions of timber and

plasterboard• Reuse timber and plaster where possibleBuildings:• Set thermostats to lower temperatures in workshops and storage areas• Introduce zonal control and times• Relax temperature and humidity controls• Switch to LED lighting and light sensors• Switch off exterior lighting during the day


Mysteryland Festival (ID&T)


Not-for-profit supporting photographers

3 part-time staff, based at Chinese Arts Centre & home-working

=> carbon footprint, energy & water use are tiny

Focus on: • Co-operating with office landlord on environmental

monitoring & action• Consider impacts at home e.g. energy • Choose venues for member events with

environmental credentials (virtual participation)• Provide environmental advice & info to members

e.g. impacts of dark room processing

Redeye (office)


Engagement and Communication


Green Riders

• The Green Rider is from the Visiting Manager/Producer to the Venue Manager in addition to the technical rider.• The Visiting Manager asks that the

Venue Manager has considered the environmental impact of its operations and has taken reasonable steps to reduce the impacts associated with hosting our performance.


Introduction to Creative IG ToolsHow to create an account into the CreativeIG tools


Introduction to Creative IG ToolsHow to upload your environmental data:energy, water, waste, audience travel and

business travel.

Set up a new report


Data analysis functionality


NEW JB website!

• Case studies page


Resources1. Policy and Action Plan Guidelineshttp://www.juliesbicycle.com/resources/environmental-policy-and-action-plan-guidelines2. Top Tips: Visual Arts http://www.juliesbicycle.com/resources/top-tips-visual-arts 3. Green Visual Arts Guidehttp://www.juliesbicycle.com/resources/green-visual-arts-guide 4. Practical Guide: Touring http://www.juliesbicycle.com/resources/touring-guide 5. Sustainable Procurement Guidehttp://www.juliesbicycle.com/resources/procurement-guide 6. Greening the Office Guide http://www.juliesbicycle.com/resources/greening-the-office-guide 7. Green your exhibitions/productions:http://www.juliesbicycle.com/resources/productions-and-exhibitions8. Green Merchandising http://www.juliesbicycle.com/resources/sustainable-merchandise-guide 9. Engaging with your Supply Chainhttp://www.juliesbicycle.com/resources/communicating-with-your-supply-chain-guide

http://www.juliesbicycle.com/resources/environmental-policy-and-action-plan-guidelines

http://www.juliesbicycle.com/resources/top-tips-visual-arts

http://www.juliesbicycle.com/resources/green-visual-arts-guide

http://www.juliesbicycle.com/resources/touring-guide

http://www.juliesbicycle.com/resources/procurement-guide

http://www.juliesbicycle.com/resources/greening-the-office-guide

http://www.juliesbicycle.com/resources/sustainable-merchandise-guide


Thank you! [email protected] | +44 (0)20 8746 0400 | www.juliesbicycle.com

mailto:[email protected]

http://www.juliesbicycle.com/


Q&A

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sustainability 101: ace environmental reporting 2014/15

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