surgery quality and workflow manager

SQWM & VA Healthcare ….Defining excellence in the 21st century July 2014 v0.4

Surgery Quality and Workflow Manager

System Maintenance


Learning Objectives

After instruction, students will be able to complete the following tasks:

Database Maintenance: • Add OR/Clinic Rooms and Add a New Employee• Log in and select module• Access database tables• Add, update and inactivate records• Make a global change to database table• Add OR/Clinic Rooms• Add a new Employee • Add a new Physician


Learning Objectives

After instruction, students will be able to complete the following tasks:Remove a vForm

• Log In and Select Module

• Remove a vForm

Create Conditional Bundles• Log In and Select Module

• Create folder

• Associate surgeon(s) and procedure(s)

• Add medications

Locksmith• Log In and Select Module

• Unlock a Case


Database Maintenance Icon

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Access Database Maintenance


Select Table


Database Maintenance Toolbar

•Query•First•Previous•Next•Last•Add•Update•Remove•Select Table

•Detail Tables•List View•Reload Table•Return to Master Table from Detail Table

•Help•Execute•Abort

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Adding a Database Record


Accessing Detail Tables


Detail Tables


Query Record


Query Results – List View


Updating a Database Record


Removing a Record


Making a Record Inactive


Service Master Table


Site Master Table


Procedure Master Table


Review

We have covered the following topics:Log in and select moduleAccess database tablesAdd, update and inactivate records Make a global change to database


Room Master Table


Add Rooms


OR Manager


Link OR Rooms to Service Type Areas


SQW Anesthesia Administrator


Locations Manager


Create Intraop Unit and Add OR Rooms

Name Field

Type


Add One Bed per OR Room


Create Clinic Units

Name Field

Type


Add Rooms (Stop Codes)


Add One Bed per Room


Create Ancillary (Non-OR) Unit


Add Rooms


Add One Bed per Room


Review

We have covered the following topics: Log in and select module Add OR/Clinic Rooms


Employee Master Table


Add Employee


Add a Physician


Employee Site Table


Adding the Employee’s Site


Additional Details for Physicians


Accessing Security Manager


Security Manager


Adding Employee to Group


Granting Access to Care Events


Sites and Privileges


OR Manager


Associating Roles


Patient Manager


Patient Manager Customizer


Groups


Tracker Administrator


Tracker Wizard


Choosing Correct View


Adding Employees to Groups


Adding Users


Completing User Information


User Roles


Additional Step for Physicians


Remove a Vform


System Steps


Conditional Bundles


Add a Conditional Bundle

So far we have covered the following topics:Log in and select moduleAdd OR/Clinic Rooms


New Conditional Bundle Folder


Adding the Service Folder


Service Folder


Physician Bundle Folder


Physician Bundle


Physician Bundle-Physician Criteria


Associate with Site


Find Procedure(s)


Add Procedure(s)


Add Conditional Bundle to Operative Care Pathway


Associate Conditional Bundle with Intraoperative Care Event


Add Medications Screen to Bundle


Getting Ready to Add Medications


Site Selection


Adding Medications


Editing Medications


Review

We have covered the following topics:Database Maintenance

Add OR/Clinic RoomsNeed to include SS# for each employee when adding

new employees

Removing a V-form InstanceConditional Bundles


Access Locksmith


Locksmith Overview

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How to Unlock a Record

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How to Unlock a Record

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Review

We have covered the following topics:

Log in and select module

Access database tables

Add, update and inactivate records

Make a global change to database

Add OR and Clinic Rooms

Add a new employees, including the additional steps for physicians

Remove a vForm

Unlock a case


Practice – Unlock a Case

You receive a frantic phone call from one of the

circulators that when she went to finish her charting

after taking her patient to PACU, she got an error

message telling her the record is locked.

Unlock the record so that she can complete her

documentation.


Practice – Add a Record

A new surgeon has joined the staff of Cheyenne VA Medical Center. His service is General. He will assume surgeon privileges but will be excluded from scheduling ERCP. He wears size 7.5 biogel gloves. Add him as a new employee.


Practice – Updating a Record

The surgeon that you added has moved to Portland. Query and change his site.


Practice – Global Update

Your facility has changed companies for gloves. You are now using Ansell gloves in place of Biogel. Do a global update for gloves.


Real World Scenario

The surgeon you added has moved out of the area.

Change their status to inactive in Employee master table.


Session Wrap-Up

Questions?


Help Desk and References

Two methods of entering a service request• eService - low priority ticket

www.gehealthcare.com• Phone – critical, high, medium, low priorities

800-433-2009• Press 4 for Surgery Quality and Workflow Management, then• Press 4 to speak to technical support

SQWM Training SharePoint Site: http://vaww.oed.portal.va.gov/projects/sqwm/default.aspx

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http://vaww.oed.portal.va.gov/projects/sqwm/default.aspx


Course Evaluation

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surgery quality and workflow manager

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