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Supporting Research Data Management in Universities:
the Jisc Managing Research Data Programme
Simon Hodson
JISC Programme Manager, Managing Research Data
Monday 3 June 2013
University of Nottingham
Why is managing research data important?
JISC considers it a priority to support universities in improving the way
research data is managed and, where appropriate, made available for reuse.
Research funder policies, legislative frameworks, good practice, open data
agenda
– The outputs of publicly funded research should be publicly available.
– The evidence underpinning research findings should be available for validation
– Greater return on investment through reuse of research data
Good data management is good for research
– More efficient research process, avoidance of data loss, research benefits of data reuse
Alignment with university missions.
– Universities want to provide excellent research infrastructure.
– Universities want to have better oversight of research outputs.
What is driving the research data agenda?
Research Funder Policies
Build on OECD principles: http://www.oecd.org/sti/sci-tech/38500813.pdf
Related to OA: the outputs of publicly funded research should be publicly
available.
All major UK funders have policies and requirements on research data.
US funders require DMPs (NSF) and promote data sharing.
US Office of Science and Technology Policy Memorandum ‘Expanding Public
Access to the Results of Federally Funded Research’:
http://www.whitehouse.gov/blog/2013/02/22/expanding-public-access-results-
federally-funded-research
EC Horizon 2020 will require Data Management Plans.
Evidence of benefits of data reuse and greater return on investment.
What is driving the research data agenda?
Legal and Ethical Frameworks
Data Protection Act and other controls on sensitive information.
– See guides from UKDA http://www.data-archive.ac.uk/create-manage/consent-
ethics
Freedom of Information and Environmental Information Regulations
– Qualified exemption for programmes of research under Scottish FOIA will be
applied to rest of UK.
– Notable cases: UEA, QUB, Stirling (dropped)
UK Research Integrity Office Code of Practice for Research:
http://www.ukrio.org/what-we-do/code-of-practice-for-research/
Research Integrity Concordat:
http://www.hefce.ac.uk/whatwedo/rsrch/rinfrastruct/concordat/
Improving data management and data sharing
Addressing two related challenges
Good data management is good practice
– Avoidance of data loss.
– Effective research: file naming, annotation etc: how do you find your data, how do
you understand it?
– ‘The first person with whom you share your data is your future self’!
Data sharing / data publication is good for research
– Verification of research findings / Deterrence of fraud
– Reproducibility of research / Science as a self-correcting process
– Benefits of data reuse: asking new questions of old data: return on investment
– Metastudies/systematic review: greater statistical value of integrated results.
– Integration of data in interdisciplinary research: the grand challenges require
multiple data sets
Royal Society
Science as an Open Enterprise Report, 2012
‘how the conduct and communication of
science needs to adapt to this new era
of information technology’.
‘As a first step towards this intelligent
openness, data that underpin a
journal article should be made
concurrently available in an
accessible database. We are now on
the brink of an achievable aim: for all
science literature to be online, for all of
the data to be online and for the two to
be interoperable.’
Royal Society June 2012, Science as an
Open Enterprise,
http://royalsociety.org/policy/projects/sci
ence-public-enterprise/report/
Science as an Open Enterprise Report:
six key changes
1. a shift away from a research culture where data is viewed as a private
preserve;
2. expanding the criteria used to evaluate research to give credit for useful
data communication and novel ways of collaborating;
3. the development of common standards for communicating data;
4. mandating intelligent openness for data relevant to published scientific
papers;
5. strengthening the cohort of data scientists needed to manage and support
the use of digital data (which will also be crucial to the success of private
sector data analysis and the government’s Open Data strategy);
6. the development and use of new software tools to automate and simplify the
creation and exploitation of datasets.
Royal Society 2012, Science as an Open Enterprise,
http://royalsociety.org/policy/projects/science-public-enterprise/report/
Development of Institutional RDM Capacity
The Royal Society Science as an Open Enterprise report recommended that
the JISC Managing Research Data Programme ‘should be expanded beyond
the pilot 17 institutions within the next five years.’
[Royal Society 2012, Science as an Open Enterprise, p.73]
Opportunities… Imagine the significance of the research collections of key departments/research groups, departed PGRs, researchers. Don’t underestimate the research value of the stuff that underpins your research, that you make during your research.
…and Risks Are we at risk of losing research income if we don’t meet funder expectations? How can we ensure our research departments don’t lose out?
What are other research intensives doing?
What is Jisc doing?
Jisc Managing Research Data Programme: developing capacity and good
practice
– First MRD Programme, 2009-11: http://bit.ly/jiscmrd2009-11
– Selected outputs from the first programme: http://bit.ly/jiscmrd2009-11-outputs
– Second JISC MRD Programme, 2011-13: http://bit.ly/jiscmrd2011-13
– Programme Manager Blog: http://researchdata.jiscinvolve.org/
Digital Curation Centre: ‘because good research needs good data’
– Advice, guidance, advocacy, training in RDM: http://www.dcc.ac.uk/
– How to Guides: http://www.dcc.ac.uk/resources/how-guides
Janet Brokerage: Collaborative purchasing, B2B brokerage.
– Suite of services (generic research tools, cloud storage): https://www.ja.net/products-
services/janet-brokerage
Building Institutional Capacity:
Second MRD Programme, 2011-13
Second JISC MRD Programme, 2011-13: http://bit.ly/jiscmrd2011-13
Institutional RDM
Infrastructure Services
17 Projects
RDM Training
5 projects
RDM Planning
10 projects
Data Publication
3 projects
Ownership: High level
ownership of the problem,
senior manager on
steering .
Sustainability: Large
institutional contributions.
Develop business cases
to sustain work.
Encouraged to reuse
outputs from first
programme and
elsewhere.
Mix of pilot projects and
embedding projects.
Holistic institutional
approach to RDM.
Jisc MRD RDM Infrastructure Projects
Data Management Planning
Managing Active Data
Processes for selection and
retention Deposit / Handover
Data Repositories/Catalogu
es
Components of research data management support services
RDM Policy and Roadmap Business Plan and
Sustainability
Guidance, Training and Support
Research Data Registry
Data Management Planning
Selection and Retention Deposit / Handover
Advocacy, Guidance, Training and Support
RDM Policy and Roadmap
Business Plan and Sustainability
DMPonline
Guidance
Templates
DataStage
Academic Dropbox
Active Storage
Guidance
Good Practice
Case Studies
SWORD Protocol
Easy Uploader
Metadata Identifiers Guidance
Coordination
Jisc / Jisc-mediated Products
Guidance
Good Practice
Coordination
Research Data Registry
Training and Advocacy Resources
Institutional RDM Support Service Jisc / Jisc-mediated
Products
Archival Storage
Data Repositories/Catalo
gues
Managing Active Data
Products map to components of RDM support services. Arrows in indicate products delivered. Red arrows out indicates data hosting or metadata transfer to external service.
Jisc MRD
MRD Projects
DCC
DCC IEs
http://www.dcc.ac.uk/resources/how-guides/how-develop-rdm-services
How to Develop RDM Services
University RDM Guidance Pages
http://www.gla.ac.uk/services/datamanagement/
University RDM Guidance Pages
http://www.admin.ox.ac.uk/rdm/
University RDM Guidance Pages
http://www.bath.ac.uk/research/data
University RDM Guidance Pages
http://www.southampton.ac.uk/library/research/researchdata/
University RDM Guidance Pages
http://www2.le.ac.uk/services/research-data
Institutional Policies and Roadmaps
Institutional Research Data Management Policies:
http://www.dcc.ac.uk/resources/policy-and-legal/institutional-data-policies/uk-
institutional-data-policies
Institutional Roadmaps to meet EPSRC Expectations on Research Data:
http://www.dcc.ac.uk/resources/policy-and-legal/epsrc-institutional-roadmaps
Data Management Planning
Jez Cope, University of Bath, R360 Project http://opus.bath.ac.uk/30772/
Detailed guidance on funder requirements for DMPs from DCC:
http://www.dcc.ac.uk/sites/default/files/documents/resource/policy/FundersData
PlanReqs_v4%204.pdf
DCC How to Develop a Data Management and Sharing Plan:
http://www.dcc.ac.uk/resources/how-guides/develop-data-plan
DCC DMPonline tool: https://dmponline.dcc.ac.uk/
JISCMRD Training Projects Phase 1 and 2
Need for subject focussed research data management / curation training, integrated with
PG studies
Five projects in the first programme to design and pilot (reusable) discipline-focussed
training units for postgraduate courses:
http://www.jisc.ac.uk/whatwedo/programmes/mrd/rdmtrain.aspx
Heath studies; creative arts; archaeology and social anthropology; psychological sciences;
social sciences and geographical sciences: http://www.dcc.ac.uk/training/train-
trainer/disciplinary-rdm-training/disciplinary-rdm-training
Four projects in the second programme:
http://researchdata.jiscinvolve.org/wp/2012/08/23/research-data-management-training-five-
new-jiscmrd-projects/
Psychology and computer science; digital music; physics and astronomy; subject and
liaison librarians.
MANTRA Training Materials, University of Edinburgh
Online course built using OS Xerte
toolkit.
Sections include:
– DMPs
– Organising Data
– File Formats and Transformation
– Documentation and Metadata
– Storage and Security
– Data Protection
– Preservation, sharing and licensing
Also software practicals for users of
SPSS, R, ArcGIS, Nvivo
Research Data MANTRA:
http://datalib.edina.ac.uk/mantra/
Sharing and remixing training materials!
MANTRA RDM Training materials: http://datalib.edina.ac.uk/mantra/
UEL supportDM training course: http://www.uel.ac.uk/trad/activities/
DCC / Northampton, RDM for Librarians: http://www.dcc.ac.uk/training/rdm-librarians
Nottingham Short Course on RDM: http://admire.jiscinvolve.org/wp/2013/04/22/adapting-
using-and-re-using-rdm-training-materials/
Summary from Laura Molloy on MRD Evidence Gatherer blog:
http://mrdevidence.jiscinvolve.org/wp/2013/04/19/413/
Lincoln Orbital Project: Joining up Institutional Systems: http://orbital.blogs.lincoln.ac.uk/2012/12/06/orbital-deposit-of-dataset-records-to-the-lincoln-
repository-workflow/
Research Data and Institutional Systems for Research Management
Lincoln Orbital Project: Joining up Institutional Systems: http://orbital.blogs.lincoln.ac.uk/2012/12/06/orbital-deposit-of-dataset-records-to-the-lincoln-
repository-workflow/
Images from presentation by Joss Winn to Jisc MRD workshop: http://orbital.blogs.lincoln.ac.uk/2013/03/28/team-meeting-notes-winding-down-tidying-up-
moving-forward/
Where should data go?
Research Data
International Discipline Data Centre
(WDS)
Institutional Repository (JISCMRD)
Journal-related Data Repository
(Dryad)
National Discipline
Data Centre
(UKDS, BADC)
University Data Repositories
https://ore.exeter.ac.uk/repository/handle/10871/502
University Data Repositories
http://data.bris.ac.uk/datasets/12mjtnrtsdjfs17sl4pq2ucqrk/
University Data Repositories
https://databank.ouls.ox.ac.uk/general/datasets/Tick1AudioCorpus
Metadata Schema for Institutional Data Repositories
http://www.data-archive.ac.uk/media/375386/rde_eprints_metadataprofile.pdf
Institutional data repositories
as an elevator for data collections
Research
Project
Data Store
Institutional
Data
Repository
Selection
/ Triage
Disciplinary
Data
Archive
Funder
Research
Outputs
Institutional
Data
Catalogue
UK Research
Data Discovery
Service
Institutionally
Managed
Locally
Managed
UK Research Data
Discovery Service
Pilot Project
National Service
Thank You
JISC Managing Research Data Programme: http://bit.ly/jiscmrd2011-13
JISC MRD Programme Blog: http://researchdata.jiscinvolve.org/wp/
Jisc MRD Programme List: https://www.jiscmail.ac.uk/cgi-
bin/webadmin?A0=JISCMRD
RESEARCH-DATAMAN Discussion List: https://www.jiscmail.ac.uk/cgi-
bin/webadmin?A0=RESEARCH-DATAMAN
E-mail: [email protected]
Twitter: @simonhodson99 ; #jiscmrd