Suppliers:

• Prospective Supplier / New Supplier Registration

• Supplier Login

• Profile Management

• Extension Supplier Info

• Respond To RFI

• Acknowledge Participation

• Create Quote

• Responding to Auction

• Rebidding on Auction

• Downloading a Spreadsheet and Bidding or Quoting Offline

Prospective Supplier New Supplier Registration

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STC Website

Go to STC website www.stc.com.sa Select the link "About STC"

Select the link "Vendor Relation"

Select “New Registration” link, to register new supplier and send the request to STC

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STC Website

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Basic information

Enter the company details: official name, CR, type … etc Enter the company contact details (a person details whose responsible to interact with STC like receiving notifications, RFQ, RFI,….) Click Next button to continue

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Company Details

In company details page, Address Book: physical address of company Product & Services: activities provided by company Contact Directory: company representatives

New Company Address

To update contact details

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Address

To create address, click on create button in address book section Enter address details as below Purchasing and payment sites are checked, RFQ only should be unchecked Click on apply button

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Product & Service

To create P&S, click on create button in P&S section Each P&S is formed from three levels, click on “view sub categories” icon to go to the next level

To create new P&S, click on create button

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Product & Service

4- click apply to save

1- Click this icon to go to the next level (2nd child)

2- Click this icon to go to the next level (3nd child)

3- once applicable checkbox is enables, you reached to the last level. Then mark on P&S you aim to register

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Additional Information

Here is an extension page added to supplier profile Enter all valued customers that’s company provided P&S to it. Click on “Add Another Row” button, to insert new record Click on Next button to proceed

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Attachments

All attachments must be uploaded here by company to finalize the registration request Click on “Add Attachments” button, to upload attachments

Till now, there is no attachments being added

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There is a notification message to guide the user which documents must be uploaded Enter all fields, since all are required

Title Description Document Type Expiry Date Type: (file) then click on browse button to select the file

Attachments

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Click on “Add Another” button, to upload a new document The notification message will be changed after each upload to show the remaining Once all required documents uploaded, click on apply button

Attachments

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Click on submit button, to submit the registration request to STC

All attachments should be shown here before you submit the request

Attachments

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Request Completed

When the registration request is successfully submitted, confirmation message is seen as below

Supplier Login

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STC Website

Go to STC website www.stc.com.sa Select the link "About STC"

Select the link "Vendor Relation"

Select “Enter The System” link, to login to iSupplier portal

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STC Website

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System Login

Provide user name & password Click “login” to login iSupplier portal

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iSupplier Portal Full Access

To enter to your company profile, select “iSupplier Portal Full Access” responsibility All notifications from STC will be under Notification section in home screen for your review

All notifications to supplier

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Admin

Select “Admin” tab to manage your profile Supplier user can manage supplier contacts, banking details, sites, product & services,….. etc

Using this menu, user can add/update supplier profile details

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Attachments

Supplier can upload attachments through this screen Go to Admin tab, Select general from the menu

To add new attachment, click on “Add Attachments” button

To update existing attachment, click on update icon

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Attachments

All fields are required: Title , Description, Type, Expiry date, physical file

1- Enter title & description of uploaded file

2- select the document type from provided values, also enter the expiry date of document

3- select the file, then click browse button to upload the file

4- click apply button to finish, or “add another” button to upload more files

Profile Management

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Organization

When supplier goes to organization page, there are some notifications appear on the top of page if he has some missing inputs

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Address Book

Address book page is used to manage supplier addresses, either to create new address or update existing Address is the physical address of supplier, so purchasing documents will use these info to issue PO, invoice, ….

To create new address, click create button To update existing, click

update icon

Fill address details in popup window, then click save

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Contact Directory

Contact directory page is used to manage supplier contacts, either to create new contact or update existing Contact is the supplier representative and responsible to provide missing details, respond to RFI, receiving notifications from buyer

To create new contact, click create button

To update existing, click update icon

Fill contact details in popup window, then click save

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Product & Service

Product & services page is used to create new product or to remove existing P&S is the activities provided from supplier to buyer like OSP, civil projects Each P&S is formed from three levels

To create new P&S, click on add button

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Product & Service

4- click apply to save

1- Click this icon to go to the next level (2nd child)

2- Click this icon to go to the next level (3nd child)

3- once applicable checkbox is enables, you reached to the last level. Then mark on P&S you aim to register

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After applying the desired P&S, there will a confirmation message P&S will be pending approval until getting approved from purchasing department

Product & Service

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Banking Details

Banking details page is used to manage supplier bank accounts either to create new bank account or update existing bank account will be pending approval until getting approved from buyer

To create new bank account To update existing bank account

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Bank details: bank name, number, address,…..

Branch details: branch name, type, address,. ……

Account details: acc#, IBAN, beneficiary name , currency,..

After providing all details, click on save button

Banking Details

Extension Supplier Info

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Supplier Documents

Supplier documents page is used to classify each attachment (not classified yet) like is this file CR, Zakat certificate, company structure, …… etc To create new record, click on “add another row” Select the document type from provided values, which attachment, expiry date

Click save button to save all changes

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List of References

List of references page is used to enter all valued customers that’s company provided P&S to it. To create new record, click on “add another row”

Click save button to save all changes

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Agencies & MFG

Agencies & MFG page is used to determine the type of supplier either agency or Manufacture or both Select MFG checkbox in case of supplier/company is manufacturing supplier Select agency checkbox in case of supplier/company is agency

In case of MFG selected, click “add another row” to enter product information

In case of Agency selected, click “add another row” to enter product information

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Supplier Classification

Supplier classification page is used to list all approved P&S for supplier in addition their scores and classifications Supplier can’t modify this page by anyway, since its read only

Conflict of Interest page is used to List all details If you have direct or indirect business or financial relationships with STC or individuals working for STC includes and not limited to employees, managers and senior managers, and board directors

List all details if you have family relationships in 1st and 2nd degree, to any STC working individuals include and not limited to employees, managers and senior managers, and board directors

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Conflict of Interest Form

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Basic information

Respond to RFI

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STC Website

Go to STC website www.stc.com.sa Select the link "About STC"

Select the link "Vendor Relation"

Select “Enter The System” link, to login to iSupplier portal

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STC Website

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System Login

Provide user name & password Click “login” to login iSupplier portal

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Sourcing Home

Supplier should uses this “sourcing supplier” responsibility to manage RFIs that supplier invited, also to manage responses on RFIs To respond to RFI, use this responsibility and go to “sourcing home page”

To open negotiation page, select “sourcing home page” link

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Sourcing Home

By using this page: supplier able to respond all open RFIs, Manage active responses for open RFI and still not closed by buyer manage draft responses

All new RFI’s that are not responded from supplier yet

All responses sent and RFI still active, also all responses that are not sent yet

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Open Negotiations

From open invitations list, supplier able to open the desired RFI to respond

To open RFI for responding, click on its number

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Respond To RFI

After opening RFI, supplier can perform some actions from actions list like respond to RFI, make a discussion with buyer, view responses history if exit, also export requirements list to excel sheet and answer and import it back

1- To respond RFI, select “create response” from actions list, then click go button

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2- respond on all requirements and write responses here

3- click continue button to proceed

Respond To RFI

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4- click submit button to send the response to buyer

5- Confirmation message when response successfully sent

Respond To RFI

Acknowledge Participation

The Negotiations Home page is the central point of access for all your negotiations. From here, you can respond to all public negotiations as well as those negotiations to which you have been specifically invited. You can also monitor negotiations in which you are participating and manage any draft responses you have. If you have Oracle Procurement Contracts installed, you can manage your contract deliverables from this page as well . Steps: 1 - Navigate to Sourcing Home Page: (Responsibility) Sourcing Supplier> Sourcing > Sourcing Home Page.

2 - Under Open Invitations, click the negotiation number to access the Negotiation Summary page for the negotiation in which you are interested.

Acknowledge Participation

Acknowledge Participation

3 - The negotiation summary page displays all the current information for this negotiation. This includes

such information as the open and close dates, negotiation terms, and if the Requester field is visible, then

you can view the owner of the negotiation. You can also view header attribute information if the Additional

Header Attributes (Buyer & Supplier) is visible and any notes or attachments at the header level. The

countdown clock at the top of the page shows you the time left before the negotiation is closed. If

staggered closing is in effect, the clock shows the time remaining before the next line closes. If there is an

abstract associated with this negotiation, you can view the abstract information by selecting View Abstract

Details from the Actions menu. You can easily navigate to a particular section of the page (such as the item

information section) by clicking the appropriate tab links:

• Clicking the Lines link displays information on the negotiation lines, including such information

as the negotiation quantity, the current best response (if the buyer chooses to display this) and the

number of active responses. If the buyer chooses to allow you to access response information,

clicking the number link displays information on responses to this line. To see a line's attributes,

price factors or notes/attachments, click the description link in the Line column.

• Clicking the Controls link displays the response controls set by the buyer when the negotiation

was defined.

Acknowledge Participation

• Clicking the Contract terms link displays any negotiation contract deliverable defined to this negotiation. (Contract terms can only be defined if Oracle Procurement Contracts is installed and licensed).

• If the item has attributes, cost factors, or price breaks associated with it, you can view information on the item attributes by clicking the "View" link under the Details column. The Notes and Attachments section displays any text messages from the buyer and any attached files. Attachments can be viewed by clicking the paperclip icon. If the negotiation is open, you can review any current responses by clicking the number link under the Responses/Quotes/Bids column. If the negotiation is closed, you can only see the response history if you are the buyer. If the negotiation is sealed, no one can see the responses until the negotiation is over and unsealed.

Acknowledge Participation

4 – Select “Acknowledge Participation” from Actions list 5 – Click “Go” button

6 – Select your response (Yes or No) 7 – Enter Note to Buyer optional 8 – Click “Apply” button

Acknowledge Participation

Create Quote

Navigate to the negotiation summary page for the negotiation to which you wish to respond by clicking

its negotiation number link under the Open Invitations section of the Negotiations Home page.

Alternatively, you can enter search values into the Search Negotiations fields and click Go to list all

negotiations in the system, including ones to which you were not explicitly invited to. On the Active

Negotiations page, find your negotiation and click the negotiation number link there.

You can see details of the negotiation on the negotiation summary page. If less than 24 hours remain

for the negotiations, the countdown clock at the top of the page shows the amount of time left before

the negotiation closes in real time. If staggered closing is in effect, the clock shows the time remaining

until the next line closes. If you want to view any responses that have already been submitted, click

View Quote History/View Bid History. You can only see the existing responses when the negotiation is

open or unsealed. 1 - Navigate to Sourcing Home Page: (Responsibility) Sourcing Supplier> Sourcing > Sourcing Home Page. 2 - Under Open Invitations, click the negotiation number to access the Negotiation Summary page for the negotiation in which you are interested. 3 - On the negotiation summary page, select Create Quote/Create Bid from the Actions menu to create a response to the negotiation.

4 - If the buyer has defined Terms and Conditions, you are asked to read and accept the negotiation terms and conditions. After reading the terms and conditions. 5 - click Accept.

Create Quote

6 - On the Create Quote/Create Bid page, enter the following header information:

• Quote Valid Until (Bid Valid Until) Enter the date on which your bid or quote expires.

You can use the pop-up calendar to select a date.

• Reference Number A number you can assign for your own internal tracking. This is

different from the quote/bid number which is generated by the system, assigned

automatically, and cannot be edited. The buyer can view this value.

• Note to Buyer You can enter a short text note to the buyer.

• Attachments Click Add Attachments and use the Add Attachment page to supply the

buyer with any additional information on, or specifications about your response. You can

attach a file, a URL, and/or a short text note. If the negotiation is a two-part RFQ, your

response is evaluated by two teams, a technical team and a commercial team. You can

target your attachment to either of these teams of evaluators.

• Requirements If there are any Requirements, they are displayed in the Requirements table.

Enter your response in the Bid Value/Quote Value field .

7 - Click the Lines tab.

Create Quote

Create Quote

8 – Enter Quote/Bid Price Your price for one unit of the item or service:

• If the buyer has specified a starting price, that price is displayed in the Start Price column, and you

must offer a lower price.

• If the negotiation has a negotiation style of Open and there are existing quotes/bids on this line, the

current winning price is displayed in the Best Bid/Best Quote column.

• If the buyer has specified a target price for the line and chooses to show it, that price is displayed in

the Target Price column. If this is a complex work negotiation, any target price for buyer created pay

Items will be shown if the buyer has specified a target price for the pay item and has chosen to show

the target price for line.

9 - Promised Date Use the pop-up calendar to enter the date by which you will deliver the item or

service . If the negotiation outcome is Standard Purchase Order or this attribute is weighted, Promised

Date is required.

10 - If there is a circular icon to the right of the line description, there are line attributes or price factors

to which you must respond.

11 - When you have entered responses to all your line responses, click Continue. This returns you to the

Create: Review and Submit page.

Create Quote

12 - If the negotiation is a large or very large negotiation, click "Validate" if you wish to have your

response values checked for validity. This is an optional step. Validation is performed by a concurrent

program. You can check the status of the job by clicking the link to the Manage Negotiation Drafts page

Once the status is complete, click "Review and Submit" to return to the Create: Review and Submit

page.

Create Quote

13 - When you are satisfied with your bid, click Submit. If the response controls only allow a single bid per round, you receive a warning message to that effect when you submit your response. Also, if the negotiation is a two-part RFQ, you receive a warning message explaining the two-part RFQ process.

Create Quote

Note: If for some reason you do not wish to submit your response immediately, click Save Draft to

save your response information for a later session. Your draft will be assigned a number which you

can use later when accessing the draft for editing or completion. You can access your draft

responses by clicking the Manage Draft quick link from the Negotiations Home page. You can

access the draft for editing or for submission.

Drafts can be used to spread the response definition over several sessions. This is common in

situations where the response is complex and requires the input of several collaborators. In this

case, the draft can be accessed and edited as needed until the final version is ready for submission.

If multiple responses are allowed, a single supplier organization can have multiple draft responses

against the same negotiation; however, a single supplier user can only have one draft response

outstanding against a single negotiation. If they buyer allows only a single bid, a supplier

organization can have only one draft response against a particular negotiation.

Note: You can print a copy of your response to retain for reference of for offline review and/or

approval.

Create Quote

To print a copy of your response:

1 - On the Create: Review and Submit page, click Printable View.

2 - You can open the file and view it online or save the file and print it offline.

When the prompt box appears, open and inspect the print directly, or save it to a location on your

machine and review the document there.

Create Quote

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Responding to Auction 1 - Navigate to Sourcing Home Page: (Responsibility) Sourcing Supplier> Sourcing > Sourcing Home

Page. 2 - Under Open Invitations, click the negotiation number to access the Negotiation Summary page for

the negotiation in which you are interested.

3 - On the negotiation summary page, select Create Quote/Create Bid from the Actions menu to create a response to the negotiation.

Responding to Auction

Responding to Auction

4 - If the buyer has defined Terms and Conditions, you are asked to read and accept the negotiation terms and conditions. After reading the terms and conditions. 5 - click Accept.

Responding to Auction

6 - On the Create Quote/Create Bid page, enter the following header information:

• Quote Valid Until (Bid Valid Until) Enter the date on which your bid or quote expires.

You can use the pop-up calendar to select a date.

• Reference Number A number you can assign for your own internal tracking. This is

different from the quote/bid number which is generated by the system, assigned

automatically, and cannot be edited. The buyer can view this value.

• Note to Buyer You can enter a short text note to the buyer.

• Attachments Click Add Attachments and use the Add Attachment page to supply the

buyer with any additional information on, or specifications about your response. You can

attach a file, a URL, and/or a short text note. If the negotiation is a two-part RFQ, your

response is evaluated by two teams, a technical team and a commercial team. You can

target your attachment to either of these teams of evaluators.

• Requirements If there are any Requirements, they are displayed in the Requirements table.

Enter your response in the Bid Value/Quote Value field .

7 - Click the Lines tab.

Responding to Auction

Responding to Auction

8 – Enter Quote/Bid Price Your price for one unit of the item or service:

• If the buyer has specified a starting price, that price is displayed in the Start Price column, and you

must offer a lower price.

• If the negotiation has a negotiation style of Open and there are existing quotes/bids on this line, the

current winning price is displayed in the Best Bid/Best Quote column.

• If the buyer has specified a target price for the line and chooses to show it, that price is displayed in

the Target Price column. If this is a complex work negotiation, any target price for buyer created pay

Items will be shown if the buyer has specified a target price for the pay item and has chosen to show

the target price for line.

9 - Promised Date Use the pop-up calendar to enter the date by which you will deliver the item or

service . If the negotiation outcome is Standard Purchase Order or this attribute is weighted, Promised

Date is required.

10 - If there is a circular icon to the right of the line description, there are line attributes or price factors

to which you must respond.

11 - When you have entered responses to all your line responses, click Continue. This returns you to the

Create: Review and Submit page.

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Responding to Auction

12 - If the negotiation is a large or very large negotiation, click "Validate" if you wish to have your

response values checked for validity. This is an optional step. Validation is performed by a concurrent

program. You can check the status of the job by clicking the link to the Manage Negotiation Drafts page

Once the status is complete, click "Review and Submit" to return to the Create: Review and Submit

page.

Responding to Auction 13 - When you are satisfied with your bid, click Submit. If the response controls only allow a single bid per round, you receive a warning message to that effect when you submit your response. Also, if the negotiation is a two-part RFQ, you receive a warning message explaining the two-part RFQ process.

Responding to Auction

Note: If for some reason you do not wish to submit your response immediately, click Save Draft to

save your response information for a later session. Your draft will be assigned a number which you

can use later when accessing the draft for editing or completion. You can access your draft

responses by clicking the Manage Draft quick link from the Negotiations Home page. You can

access the draft for editing or for submission.

Drafts can be used to spread the response definition over several sessions. This is common in

situations where the response is complex and requires the input of several collaborators. In this

case, the draft can be accessed and edited as needed until the final version is ready for submission.

If multiple responses are allowed, a single supplier organization can have multiple draft responses

against the same negotiation; however, a single supplier user can only have one draft response

outstanding against a single negotiation. If they buyer allows only a single bid, a supplier

organization can have only one draft response against a particular negotiation.

Note: You can print a copy of your response to retain for reference of for offline review and/or

approval.

Responding to Auction

To print a copy of your response:

1 - On the Create: Review and Submit page, click Printable View.

2 - You can open the file and view it online or save the file and print it offline.

When the prompt box appears, open and inspect the print directly, or save it to a location on your

machine and review the document there.

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While monitoring the responses to an open auction, the negotiation Monitor will indicate the rank of your responses. You can tell that a better response has been submitted if your bid's rank goes from "1" to a lower number, or from "Win" to "Lose". Also, you may receive an online message indicating that this negotiation has entered its last autoextension. This indicates that a new triggering bid has been received in the closing minutes of the negotiation. In either of these situations, you may wish to rebid on one or more lines of the negotiation. 1 - Access the negotiation on which you wish to rebid/requote. Click the negotiation link to access the negotiation summary page.

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Rebidding on Auction

2 - Click Create Quote/Bid.

Rebidding on Auction

3 - On the Create Bid/Quote page, enter your new bid information and click Continue. If this negotiation is an auction, the buyer may have required that you submit a bid that is a certain amount or percentage lower than your last bid or the current best bid.

Rebidding on Auction

4 - On the Review Quote/Bid page, check your response information. If correct, click Submit.

Rebidding on Auction

Note: after submit, you can check your new Rank based on new price.

Rebidding on Auction

Downloading a Spreadsheet and Bidding or Quoting Offline Importing your responses using a spreadsheet is helpful if there are many lines in a large negotiation. To download a spreadsheet and prepare your bid or quote offline: 1 - Access the open negotiation to which you wish to respond.

2 - From the negotiation summary page, select Create Quote/Bid/Respond from the Actions menu and click Go.

Downloading a Spreadsheet and Bidding or Quoting Offline

3 - On the Create Quote/Bid/Response page, click Quote/Bid/Respond By Spreadsheet.

Downloading a Spreadsheet and Bidding or Quoting Offline

4 - On the Quote/Bid/Respond By Spreadsheet page, select the type of spreadsheet format you wish to use: XML Spreadsheet or Tab-Delimited (you can open the XML Spreadsheet in Excel if you have version 2003 or later). If you choose Tab delimited, you will also have to select which spreadsheet you wish to download: Requirement or line. Click Export. 5 - Save the spreadsheet file to a convenient location.

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Downloading a Spreadsheet and Bidding or Quoting Offline

6 - Open the spreadsheet file and complete according to the instructions in the Read Me file included in the zip. Save the file. 7 - Navigate back to the Quote/Bid/Respond By Spreadsheet page.

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Downloading a Spreadsheet and Bidding or Quoting Offline

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8 - Select the format of the spreadsheet you wish to import Browse to the location where you saved your spreadsheet file. Click Import. The system will validate the response information you entered in your spreadsheet. 9 - Verify the details of your quote/ bid/response. If there are errors, click Quote/Bid/Respond By Spreadsheet to access and correct your spreadsheet file. Once you have corrected your file, upload again. 10 - On the Create Quote/Bid/Response page, click Continue to review the details of the quote/bid/response process.

Downloading a Spreadsheet and Bidding or Quoting Offline

11 - On the Review and Submit page, click Submit to submit your quote/bid/response. 12 - The Bid Confirmation/Quote Confirmation/Response Confirmation page displays your bid/quote/response number.

Downloading a Spreadsheet and Bidding or Quoting Offline

13 – Click Submit button.

Downloading a Spreadsheet and Bidding or Quoting Offline