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Supplier Payment Instruction, Europe
Introduction ....................................................................................................................................... 2
Invoicing instructions ...................................................................................................................... 2
Information included on supplier invoices .................................................................................... 2
Invoicing method .............................................................................................................................. 2
Charges ………………………………………………………………………………………………………3
Payment information ........................................................................................................................ 3
Payment method ............................................................................................................................... 3
Payment to supplier ......................................................................................................................... 3
Payment charge ................................................................................................................................ 3
Appendix 1: Limitations ................................................................................................................... 4
Appendix 2: Invoice Content Direct Material, OEM, ODM and Indirect Material ........................ 6
Appendix 3: Delivery note requirement ......................................................................................... 7
Appendix 4: Invoicing addresses - only applicable when sending Paper /PDF invoices ......... 8
Appendix 5: Definitions ................................................................................................................. 13
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Introduction
Together with its suppliers, Electrolux is continuously striving for more efficient and secure processes. This Instruction covers the process from invoicing to payment. The relevant requirements set out in this Electrolux Supplier Payment Instruction may be agreed with supplier and thus apply to the purchases undertaken by Electrolux. The Instruction is currently limited to the purchases performed by the companies listed in Appendix 1.
Invoicing instructions
Information included on supplier invoices
In order to ensure processing, the invoice needs to include a minimum required level of information. All necessary information to be included in the invoice can be found in Appendix 2, Invoice Content. If any of the mandatory information is missing or incorrect, Electrolux may, under the terms of the relevant agreement and/or applicable law, be entitled to reject the invoice and ask the supplier to provide a compliant invoice.
Invoicing method
Electrolux strongly recommends suppliers to invoice electronically, especially if the number of invoices exceeds ten invoices per year. Invoice date must equal the date of sending the invoice. Electronic invoicing: Direct Materials Suppliers should use EDI or Web-EDI-solution. Indirect Materials / Services Suppliers should use Tungsten (former OB10) e-invoicing solution. Tungsten is a service provider co-operating with Electrolux. We do not consider invoices sent by email as electronic invoices. In order to set up an electronic invoicing solution with Electrolux, please contact: Direct Materials: [email protected] Indirect Materials / Services: [email protected] Suppliers that send electronic invoices to Electrolux are not permitted to send additional invoices via post or email for the same invoice number. For suppliers that send less than ten invoices a year, the electronic invoicing method remains the preferred method of invoicing.
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Some jurisdictions may require paper invoicing. In such exceptional cases of paper invoicing, the quality of the invoice should allow for easy recognition of all required information (not handwritten, no handwritten corrections). If these requirements are not met, Electrolux may, under the terms of the relevant agreement and/or applicable law, be entitled to reject the invoice and request that the supplier provides a compliant invoice. Invoices sent via post or email must be sent directly to the addresses specified in Appendix
4. Invoices sent to any other address (e.g. the factory) risk delay in payment. Electrolux may,
under the terms of the relevant agreement and/or applicable law, be entitled to reject any
invoice sent to any other address than those specified in Appendix 4.
Charges
Charges that are not part of the contract should be invoiced separately. Electrolux may, under the terms of the relevant agreement and/or applicable law, be entitled to reject invoices including such non-agreed charges.
Payment information
Payment method
The preferred payment method for supplier payments from Electrolux, both domestic and
international, is electronic payments directly to the supplier´s bank account, preferably with
same day valuation.
Payment to supplier
Payment terms will be calculated based on invoice date, the arrival date of the invoice or the arrival date of the goods, depending on the agreement and/or applicable law. Typically, payments are performed on a weekly basis.
Payment charge
The payment instruction from Electrolux to the banks for charges related to international payments is shared (SHA). The definition implies that Electrolux takes the costs that occur in the originator bank and the supplier takes the costs of the beneficiary bank.
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Appendix 1: Limitations
The Instruction is currently limited to the purchases performed by the following companies:
Country Company Code Company Name
Austria AT11 Electrolux Austria GmbH (former Electrolux Hausgeräte GmbH)
Belgium BEE Electrolux Home Products Corporation N.V.
Belgium BE11 Electrolux Belgium N.V.
Croatia HR10 Electrolux d.o.o
Czech Republic CZ10 Electrolux s.r.o.
Denmark DK10 Electrolux Home Products Denmark A/S
Estonia EE10 Electrolux Eesti AS
Finland FI10 Oy Electrolux Ab
France FR10 Electrolux Home Products France SAS
France FR11 Electrolux France SAS
France FR15 Electrolux Logistics SAS
Germany DE10 Electrolux Hausgeräte GmbH
Germany DE17 Electrolux Deutschland GmbH
Germany DGC Electrolux Rothenburg GmbH Factory and Development
Greece GR10 Electrolux Hellas S.A.
Greece GR12 Electrolux Spare Parts - Service S.A.
Hungary HU10 Electrolux Lehel Kft. - Jaszbereny FDC
Hungary HU10 Electrolux Lehel Kft.
Hungary HU10 Electrolux Lehel Hütögépyár Kft. - Household Appliances (sales Hungary)
Hungary HU10 Electrolux Lehel Hütögépgyár Kft - Floor Care Division
Hungary HU10 Electrolux Lehel Kft. - Nyiregyhaza FDC
Hungary HU10 Electrolux Lehel Kft- SA Global Sourcing Unit
Ireland IE10 Electrolux Group (Ireland) Ltd.
Italy ITZ - ZP Electrolux Italia S.p.A. - Porcia Factory
Italy ITZ - ZS Electrolux Italia S.p.A. - Susegana Factory
Italy ITZ - ZO Electrolux Italia S.p.A. - Forli Factory
Italy ITZ - ZM Electrolux Italia S.p.A. - Solaro (Milano) Factory
Italy IT10 Electrolux Logistics Italy S.p.a.
Italy IT16 Electrolux Appliances Spa
Latvia LV11 Electrolux Latvia Ltd.
Lithuania LT12 UAB Electrolux
Luxembourg LU10 Electrolux Luxembourg S. à r.l.
Netherlands NL10 Electrolux Home Products (Nederland) B.V.
Netherlands NL14 Electrolux Associated Company B.V.
Netherlands NL15 Electrolux Exploitatie Maatschappij B.V.
Norway NO10 Electrolux Home Products Norway AS
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Country Company Code Company Name
Poland PLL Electrolux Poland Spółka z o.o. - Logistics Service
Poland PLE Electrolux Poland Spółka z o.o.
Poland PLM Electrolux Poland Spółka z o.o. - Warszawa
Poland PLS Electrolux Poland Spółka. z o.o. - Cooker Factory (Świdnica)
Poland PLT Electrolux Poland Spółka z o.o. - Washing Machines Factory (Oława)
Poland PLV Electrolux Poland Spółka z o.o. - Dishwashers Factory (Żarów)
Poland PLX Electrolux Poland Spółka z o.o. - Kraków
Poland PLY Electrolux Poland Spółka z o.o. - Factory (Siewierz)
Portugal PT10 Electrolux Limitada
Romania RO10 SC Electrolux Romania SA - Bucharest Branch
Romania ROB SC Electrolux Romania SA
Slovakia SK10 Electrolux Slovakia s.r.o.
Slovenia SI10 Electrolux Ljubljana d.o.o.
Spain ES10 Electrolux España S.A. (valid from 01.01.2016)
Sweden SE10 AB Electrolux - Mariestad Factory
Sweden SE10 AB Electrolux - Trading
Sweden SE11 Electrolux Logistics AB
Sweden SE12 Electrolux Distriparts AB
Sweden SE13 Electrolux IT Solutions AB
Sweden SE32 Electrolux Appliances AB
Sweden SE16 Electrolux HemProdukter AB
Sweden SE19 Electrolux Credit AB (expires on 31.12.2015)
Sweden PJ Electrolux Filter AB
Sweden SEJ Electrolux Appliances AB - Business Sector EMA-EMEA - JD Edwards
Switzerland CH10 Electrolux AG
Switzerland CH11 Electrolux Holding AG
UAE AE10 Electrolux Middle East
UAE SE33 Electrolux Appl. Dubai
United Kingdom GB10 Electrolux Plc
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Appendix 2: Invoice Content Direct Material, OEM, ODM and Indirect Material
INVOICE CONTENT
The general invoice requirements are stated below: For definitions of Direct Material, OEM, ODM and Indirect Material, please see appendix 5.
Strong recommendations regarding Direct Material, OEM and ODM Suppliers
(see definitions in Appendix 5) to simplify matching:
One invoice for materials/ services can refer only to one delivery
The whole delivery note number should be indicated on the invoice (to secure smooth matching see the required fields on delivery notes below)
Each material/ service must refer to a Purchase Order (PO) and a PO line
Raw materials and packaging must be invoiced separately
One invoice for packaging may refer to one or more delivery notes. Invoices for packaging must be issued at maximum on a weekly basis
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Credit or debit notes must be issued per delivery (more delivery notes are only acceptable in case of mass retroactive price adjustments CNs)
Appendix 3: Delivery note requirement
Delivery note for Direct Material, mandatory required fields:
In order to be able to process invoices as smoothly and efficiently as possible, we kindly ask
you to ensure that the following information is included on your delivery notes to Electrolux:
Supplier Name/ Address/ VAT reg. number
Supplier Number in the Electrolux system (always shown on the Purchase Order)
Electrolux Entity data: address/ VAT reg. no
Delivery date
Delivery conditions, incoterm
Electrolux Business Unit Code (see Appendix 1) + Place of delivery (eg. HUC -
Refrigerator Factory Jaszbereny, HUY - Refrigerator Factory Nyiregyhaza , HUV –
Floorcare Factory Jaszbereny)
Delivery note number
Electrolux material number
Material description
Purchase Order Number/ line
Quantity
Unit of measurement
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Appendix 4: Invoicing addresses - only applicable when sending Paper /PDF invoices Please send your paper/pdf- invoices only in line with below matrix.
If an invoice has been sent via post please do not send in parallel the same invoice per E-mail.
Country Company
Code Company Name Paper invoices Invoices per E-mail
Austria AT11
Electrolux Austria GmbH (former Electrolux Hausgeräte GmbH) KIR S.A. - see below address
Belgium BEE
Electrolux Home Products Corporation N.V. Electrolux Poland Sp z o.o. - see below address
Belgium BE11 Electrolux Belgium N.V.
KIR S.A. - see below address
Croatia HR10 Electrolux d.o.o [email protected]
Czech Republic CZ10 Electrolux s.r.o. [email protected]
Denmark DK10 Electrolux Home Products Denmark A/S [email protected]
Estonia EE10 Electrolux Eesti AS [email protected]
Finland FI10 Oy Electrolux Ab [email protected]
France FR10 Electrolux Home Products France SAS
[email protected] France FR11 Electrolux France SAS
France FR15 Electrolux Logistics SAS
Germany DE10 Electrolux Hausgeräte GmbH [email protected]
Germany DE17 Electrolux Deutschland GmbH
Germany DGC
Electrolux Rothenburg GmbH Factory and Development Electrolux Poland Sp z o.o. - see below address
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Greece GR10 Electrolux Hellas S.A. Electrolux Hellas - see below address
only paper
Greece GR12 Electrolux Spare Parts - Service S.A.
Hungary HU10 Electrolux Lehel Kft. - Jaszbereny FDC
KIR S.A. - see below address
Hungary HU10 Electrolux Lehel Kft.
Hungary HU10 Electrolux Lehel Hütögépyár Kft. - Household Appliances (sales Hungary)
Hungary HU10 Electrolux Lehel Hütögépgyár Kft - Floor Care Division
Hungary HU10 Electrolux Lehel Kft. - Nyiregyhaza FDC
Hungary HU10 Electrolux Lehel Kft- SA Global Sourcing Unit Electrolux Lehel Kft. - see below address
Ireland IE10 Electrolux Group (Ireland) Ltd. KIR S.A. - see below address [email protected]
Italy ITZ - ZP Electrolux Italia S.p.A. - Porcia Factory
Electrolux Poland Sp z o.o. - see below address
[email protected] Italy ITZ - ZS Electrolux Italia S.p.A. - Susegana Factory
Italy ITZ - ZO Electrolux Italia S.p.A. - Forli Factory
Italy ITZ - ZM Electrolux Italia S.p.A. - Solaro (Milano) Factory
Italy IT10 Electrolux Logistics Italy S.p.a. [email protected]
Italy IT16 Electrolux Appliances Spa [email protected]
Latvia LV11 Electrolux Latvia Ltd. KIR S.A. - see below address
Lithuania LT12 UAB Electrolux [email protected]
Luxembourg LU10 Electrolux Luxembourg S. à r.l. [email protected]
Netherlands NL10 Electrolux Home Products (Nederland) B.V.
Netherlands NL14 Electrolux Associated Company B.V.
Netherlands NL15 Electrolux Exploitatie Maatschappij B.V.
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Norway NO10 Electrolux Home Products Norway AS KIR S.A. - see below address [email protected]
Poland PLL Electrolux Poland Spółka z o.o. - Logistics Service
Electrolux Poland Sp z o.o. - see below address
Please contact responsible purchaser for separate instructions
Poland PLE Electrolux Poland Spółka z o.o.
Poland PLM Electrolux Poland Spółka z o.o. - Warszawa
Poland PLS Electrolux Poland Spółka. z o.o. - Cooker Factory (Świdnica)
Poland PLT Electrolux Poland Spółka z o.o. - Washing Machines Factory (Oława)
Poland PLV Electrolux Poland Spółka z o.o. - Dishwashers Factory (Żarów)
Poland PLX Electrolux Poland Spółka z o.o. - Kraków
Poland PLY Electrolux Poland Spółka z o.o. - Factory (Siewierz)
Portugal PT10 Electrolux Limitada KIR S.A. - see below address
Romania RO10 SC Electrolux Romania SA - Bucharest Branch [email protected]
Romania ROB SC Electrolux Romania SA Electrolux Poland Sp z o.o. - see below address
Slovakia SK10 Electrolux Slovakia s.r.o.
KIR S.A. - see below address
Slovenia SI10 Electrolux Ljubljana d.o.o. [email protected]
Spain ES10 Electrolux España S.A. (valid from 01.01.2016) [email protected]
Sweden SE10 AB Electrolux - Mariestad Factory KIR S.A. - see below address
Sweden SE10 AB Electrolux - Trading
Sweden SE11 Electrolux Logistics AB
Sweden SE12 Electrolux Distriparts AB
Sweden SE13 Electrolux IT Solutions AB
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Sweden SE32 Electrolux Appliances AB KIR S.A. - see below address
Sweden SE16 Electrolux HemProdukter AB
Sweden SE19 Electrolux Credit AB (expires on 31.12.2015)
Sweden PJ Electrolux Filter AB
Sweden SEJ Electrolux Appliances AB - Business Sector EMA-EMEA - JD Edwards
Electrolux Poland Sp z o.o. - see below address
Switzerland CH10 Electrolux AG Electrolux AG / Electrolux Holding A.G. - see below address
[email protected] Switzerland CH11 Electrolux Holding AG
UAE AE10 Electrolux Middle East Electrolux Appliances Middle East DMCC – see below address
UAE SE33 Electrolux Appl. Dubai Electrolux Appliances Aktiebolag-Jafza – see below address
United Kingdom
GB10 Electrolux Plc KIR S.A. - see below address [email protected]
Addresses for email
and paper invoices.xlsx
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Detailed addresses for above invoices delivery matrix:
Electrolux Poland Sp. z o.o.
Global Shared Service Center
Al. Powstańców Śląskich 26;
30-570 Kraków
Poland
KIR S.A
ul. Lea 114A
30-133 Krakow
Poland
Electrolux Lehel Kft.
SA Global Sourcing Unit
Erzsébet királyné útja 87,
Budapest, Hungary
Electrolux AG /
Electrolux Holding A.G.
Kreditorenbuchhaltung
Badenerstrasse 587
8048 Zürich
Switzerland
Electrolux Hellas S.A. /
Electrolux Spare Parts
- Service S.A.
54 627 Thessaloniki
4 Limnou Str.
Greece
Electrolux Appliances Middle East DMCC
707 B, Mazaya Business Avenue
JLT Dubai
United Arab Emirates
Electrolux Appliances Aktiebolag-Jafza
Showroom S3B3SR06 Jafza Business Plus
PO Box 18097
17000, Jafza South Dubai
Appendix 5: Definitions
Direct Material – Material used in the production of end-products, i.e. materials part of the Bill-of-Material. OEM - Original Equipment Manufacturer products: Appliances sold by the Electrolux Group, but produced by other companies. ODM - Original Design Manufacturer products: Sub contract manufacturing of products designed and/or developed by Electrolux. Indirect Material & Services – All materials and services purchased which are not Direct Material or OEM/ODM products