SuperStream(A short story of a not so funny topic)

This slideshow will help you understand upcoming important legislative changes to paying employee super (via a new data and e-commerce standard)

Important

• This slideshow is not meant to replace advice from your accountant/financial & other business advisors

• It is meant to assist you in understanding the Australian Government’s plans with regards to superannuation & SuperStream

• This information is current as of July 2013 & may be subject to change• Regularly check the ATO and Treasury websites for more information - see links at end of

this presentation• Please conduct your own research before making any decisions

Agenda

• A brief history of super & some key points about the new legislation• Employer milestones – when does action have to be taken?• How do employers meet the legislative needs?• What to do now?• Where to get more information• Close (finish singing)

A short history of superannuation

• Pre -1992 – lots of talk & fighting about retirement funds• 1992 – Paul Keating confirms Compulsory Super @ 9%• 1993 onwards – more fighting (different people)• 2012 (Mar) legislation passed - increase super to 12% by 2019• Short/medium increases - 9.25% from 1 July 2013 and 10%-2015

Meanwhile, others were doing reviews…

• Cooper & Henry reviews highlighted deficiencies in Australian super system. (WHAT? How is that possible?)

• The aim of these reviews was to research ways to maximise retirement income & make the superannuation system easier to use for employers, employees and funds.

So the Government made changes to improve super

• A whole range of them, under a name called “Stronger Super”• One long awaited change – increase super to 12% by 2019 (too long for some!)• Here’s a link on this (from Canberra) with more http://goo.gl/TmefW• Of particular interest are the changes affecting payroll

(processing & software)

These payroll changes included

• A Stronger Super component called “SuperStream” • Also sometimes referred to as the “Data & e-commerce standard” in some

documents e.g. Back to Business Bulletin, Australian Government July 2013• SuperStream is a bucket of things designed to make the back office of

superannuation go smoother• Here’s a link on this, from our Canberra mates http://goo.gl/YyQ4J

One key point of SuperStream is electronic payments

• How?• Well, through the introduction of compulsory transaction or

data standards between employers & employees and employers to superfunds.

• Yup, employers and super funds need to send & receive transactions electronically, in the same format.

….electronic payments (continued)

• Tax file numbers (TFN’S) will be the main “locator” of accounts• This same format will be used to submit information to different super funds• The “gov” started implementing changes in July 2011, starting with super funds• Super funds have to get their ducks in a row & get it all working by 1st July 2014

So WHAT! (you cry as an employer)

• Uh, well, from 1st July 2014, all employers (20+ employees) have to use the new data standards…

“Give us an M, give us an A, N, D, A, T, O, R and Y – whaddya get?

So WHAT! (continued)

• As well as using the new standards, employers have to:• Provide contribution data & super electronically• List super contribution payment /actual contributions paid, on employees’ payslips• Choose a MySuper fund for employees who don’t tell you where to pay their super (your default

fund)• Share more employee details with super funds, including Tax File Numbers (TFN’s)

So importantly, that’s no more cheques, hard copy reports, faxing, emailing or posting of stuff related to super payments!

THAT’S PAPERLESS, BABY!

So WHAT! (continued)

Pssst!

From 1st July 2015, even those with under 20 employees have to use the new standards too…

There are benefits, people!

• A consistent process to make contributions for all employees to all funds• Easier data/money reconciliation • Fewer lost accounts and unclaimed monies - reduced reverse workflow!• Less time “out of market” on member's funds • Hey, regulated by the ATO too!• More straight through processing, and longer-term, lower overall

processing costs, they say…

1. When exactly will employers have to implement these changes?

2. How do they do this?

So two questions from here:

Q1 – When will employers have to implement?

Answer: Uh, ideally by end of Dec 2013 or earlier!

• Actually the exact date for compliance is 1st July 2014• The problem is there may be a scramble to get it all working in time!• In fact, it’s expected that there will be a flood of action between April

to June 2014 (It’s human nature, right?)• Here’s the thing - there may not be enough time for software

vendors/clearing houses to help everyone with compliance, if too many employers leave it too late!

Q2 – what do I need to do?

Employers using Sybiz Visipay Payroll have two choices:

1 Deal with each fund, sending employee data through a gateway

Or

2 Use SybizSuper to process super to funds

Uh, what’s a gateway?

• A hub to facilitate the transfer of your super stuff /data to receiving funds• The employer sends a single contribution message in the data set required• The gateway will break it up and distribute to the relevant funds• The funds choose their own gateways – you don’t get to do this, as the

employer

If your choice is 1 – i.e. deal with each fund

You then have to do this :

1. Format the contribution data file into XBRL (eXtensible Business Reporting Language) so it looks nice

2. ‘Package’ it, using ebMS 3.0 so it’s properly addressed and gets to the right place (NB this address is not a street address, it’s an electronic address)

3. Send the data using AS4 (secure transport mechanism /protects the Tax File Numbers)

If your choice is 1 (cont.)

4. Ensure the data and payment share a unique 18 character reference number, so they can be re-united at the fund (NB - you will need to remember the reference number because it’s used if a fund can’t allocate or needs more information)

5. Identify the Gateway your default fund is using (or find one if you don’t have a default fund)

6. Ensure the payment and data are sent on the same day

Easy, huh?

It looks sort of like this, if you’re doing this direct:

IndustryFund

IndustryFund

RetailFund

RetailFund

CorporateFund

CorporateFund

GovernmentFund

GovernmentFund

DIY / SMSFFund

DIY / SMSFFund

IndustryFund

IndustryFund

RetailFund

RetailFund

CorporateFund

CorporateFund

GovernmentFund

GovernmentFund

DIY / SMSFFund

DIY / SMSFFund

Default

Fund

Default

Fund

Industry FundIndustry Fund

CorporateFund

CorporateFund

Retail

Fund

Retail

Fund

DIY / SMSFFund

DIY / SMSFFund

EmployerEmployer

Bank a/c

PayrollSystem

PayrollOfficer

Default

Fund

Gateway XBRL852147963951753842

ebMS 3.0

XBRL123456789123456789

ebMS 3.0

XBRL123654789987456321

ebMS 3.0

XBRL987654321987654321

ebMS 3.0

Contribution file

Contribution file

Contributionfile

Contribution file

AS4

AS4

AS4

AS4

Employer

$$

$$

$$

$$

123456789123456789

123654789987456321

987654321987654321

852147963951753842

Contribution file

XBRL658247953216987452

ebMS 3.0$$ 65824795321698745

* Graphic courtesy of SuperChoice

Or if your choice is 2 – i.e. use SybizSuper

• You may already be using a clearing house, but not using Sybiz Visipay Payroll and SybizSuper (Or not using anything)

• That’s okay – have a look at SybizSuper!• Does all the admin (formats the data, packages it, & sends it securely)• Pays all funds with no extra effort, including SMSFs• Also, no need to change your payroll output • No need to identify your fund’s gateway• Works with SuperChoice, one of Australia’s largest clearing houses

With SybizSuper, it looks like this

Sybiz Visipay Payroll

There you have it…

• A short overview of Superstream/Data and e-commerce standard• What now?

First of all, get some idea of the time cost

• What’s your admin costs of processing super, right now?• Keeping it simple, here’s one way to work it out:

– Work out the approximate # hours cost to process super payments– Then X per week/fortnightly or monthly/quarterly to get annual time cost– Then X by average hourly salary of payroll team member

= Total

Keep in mind that there may be other time “suckers:”

• How many funds do you would deal with? (More funds, more time)• Also, consider payment mechanisms!

• For example, one fund may require individual BPAY’s at either member level or by contribution type – i.e. one account for SG, another for salary sacrifice

• Don’t forget to add in ALL time. • In some businesses, the payroll team might process everything - in

others, there may be a split on reporting and payments - i.e. payroll doing reporting and finance doing payments

Example

• Harry Potter Clay Factory with 50 staff, paid weekly• Approx weekly time to process super payments outside of payroll = 3 hours• 3 hours X 52 weeks = 156• Using a salaried position of $75,000 per annum = approx. $38 per hour *• 156 X 38 = $5,928 per annum = approximate admin cost of processing super

Why not find out the time required to process super payments in your business?

* No additional on costs included, and for simplicity sake, divide annual by 52 by 38 hours per week

Now that you know this, what now?

1. You can do nothing and wait OR

2. You could do more research (use our links at the end) OR

3. Order a free demonstration of SybizSuper

Why not understand how it all works and the costs and savings?

(When choosing 3, call Sybiz on 1300 179 249, or email us sybiz@sybiz.com or hit reply and order your demonstration from the person who emailed you this slideshow)

Book a demo now & get preferred access to Webinar

• The SybizSuper demonstration includes a booking to our “Ask the Experts” SuperStream webinar

• This webinar will allow Sybiz customers a chance to ask their SuperStream specific questions direct to industry experts

• Take action and book a demonstration – spaces are limited!SuperStream

Expert

Some sites for more information, but not limited to:

• http://strongersuper.treasury.gov.au/content/publications/information_pack/downloads/information_pack.pdf

• http://www.superannuation.asn.au/• http://www2.superchoice.com.au/• www.sybiz.com

Too much doggone*

information…

*Expression : used to express feelings of annoyance, surprise, or pleasure.

See you soon…