suncor suppliers 2013 conf exercise planning
TRANSCRIPT
Presented by: Ed Wendlandt
President EMERGENCY RESPONSE
MANAGEMENT CONSULTING LTD. www.ermcglobal.com
May 3, 2013
2013 Suncor Contractors Safety Professionals AppreciaHon Day
Exercise Planning: IntegraHng Stakeholders
INTRODUCTION
Ed Wendlandt, CD, MSc – President of ERMC • Joined ERMC in 2003 • Emergency & crisis management expertise with 20+
years experience • Oil & Gas, Chemical, Nuclear, Mining, Utilities, Gov’t,
Agri-Products, Post-Secondary Education & more • Hazard/Risk Assessments, Mitigation planing • ER Plan Development, Training, Exercises • Develop mutual aid models
To identify key elements for successfully planning &
executing an ER exercise with other
entities (other companies,
communities, regulators, etc.)
OBJECTIVE
Is it unlikely, possible, probable...?
Impacts ‘minor’ to ‘catastrophic’ Likely to escalate, or not?
ASSUMPTIONS???
1. Hazard & Risk Assessment 2. Functional Emergency Response Plan 3. Emergency Management organization 4. Conducted training for our people 5. We exercise our plans
We have:
EM Structure
Strategic
Tac:cal
ICP Incident Command Post
Emergency OperaHons Centre
Corporate Crisis Mgmt Team
ASSUMPTIONS???
1. Shared information on our plans 2. Identified how we can support each
other (resources) 3. Trained together 4. Participated in exercises together
We have:
• Purpose • Achievability • Involvement • Realism • Exercise Planning Team • Communications
PRINCIPLES – EXERCISE DESIGN
Purpose
PRINCIPLES – PURPOSE
Why do you want to conduct an exercise? What do you want to accomplish?
Achievability
PRINCIPLES – ACHIEVABILITY
Can you accomplish this? Commitment from senior management of all organizations?
Time? Resources?
Funding?
Involvement
Who will participate? Field Responders from which organizations? Site EOC? Mutual Aid? Emergency Services? Other industry responders? Non-Government Organizations?
PRINCIPLES – INVOLVEMENT
Realism
Credibility of the exercise goes a long way. Don’t over complicate it or make it too easy Your exercise will likely be much shorter than the real event so you need to sometimes manipulate the incident .
PRINCIPLES – REALISM
Exercise Planning Team
Who from the organization will plan? Site management staff ? Health & Safety Personnel? Contractors? Other stakeholders?
PRINCIPLES – PLANNING TEAM
Each participating organization is to be represented on the planning team.
THE PLANNING TEAM
HERDING CATS
Who says what and when: • Pre-exercise • During the exercise • Post-exercise
PRINCIPLES – COMMUNICATIONS
QUESTION
What are some of the challenges you have experienced or you would envision in planning an exercise involving several companies/organizations ?
THE PLIGHT OF AN EXERCISE PLANNER?
Realistic Relevant
Safe Positive
Effective Achieve desired outcomes
1. Set objectives 2. Develop project timeline 3. Develop scenario 4. Determine resource requirements 5. Develop exercise instructions
EXERCISE PLANNING
CHECKLIST
EXERCISE PLANNING
CHECKLIST
6. Liaise and coordinate 7. Conduct a rehearsal 8. Pre-exercise activities 9. Conduct exercise 10. Conduct post-exercise activities
SET/CONFIRM OBJECTIVES Why have objectives?
To measure effectiveness To state desired outcomes
Sample objectives:
To practice incident scene assessment To determine how the incident site and site EOC
will interact and share information To demonstrate the protective measures used to
protect on-site personnel
Objectves must align
DEVELOP PROJECT TIMELINE
A Useful Tool!
• Consider planning time (months, not weeks) • Work back from the exercise date • Ensure dates and milestones are realistic • This is a project – make a plan. Milestones, planning
meetings and reporting • Present and get buy-in
Crack the whip!!!
A scenario must: • Be realistic • Be achievable • Promote achievement of ALL objectives
PRINCIPLES – CHOOSING A SCENARIO
DEVELOP SCENARIO • Define measurable outcomes • Consider hazards and/or vulnerabilities • Consider scope • Ensure scenario corresponds to objectives • Tour exercise site • Consider escalation
Who will provide: • Equipment • A work force • Transportation • Casualty simulation (Moulage) • Meals • Other??
PRINCIPLES – LOGISTICS
DEVELOP EXERCISE INSTRUCTIONS
• General Instruction – for participants
• Evaluator and Observer instructions Above instructions identify objectives, scope,
participants, exercise staff, general conduct, timings, communication, administration, safety
• Master Sequence of Events List
LIAISE AND COORDINATE • A never ending process! • Includes securing/confirming resources • Updating key participants • Updating senior management
Follow up, follow up, follow up…
REHEARSAL • Confirm the setup requirements
• Using the Master Sequence of Events List, explore possible outcomes of exercise actions
• Conduct a walk-through rehearsal with exercise staff at the exercise site close to the exercise date
• Contingencies?
• Give yourself adequate time to make adjustments
PRE-EXERCISE ACTIVITIES • Finalize setup • Issue exercise instructions to participant groups • Conduct exercise/safety brief • Test exercise staff communications
CONDUCT EXERCISE • Apply a predetermined timetable defined in the
exercise plan • Monitor exercise progress against the timetable • Be available, flexible, and ‘in control’ • Ensure evaluation takes place
Contact ERMC – Emergency Response Management Consulting Ltd www.ermcglobal.com Ed Wendlandt – President e-mail: [email protected] Also primary sponsor of Disaster Forum www.disasterforum.ca