Summer Sports Club Forum

• Welcome• Agenda• Guests• Format

Introduction

• Structures• Roles and responsibilities• Club information• Communication

Organisational Structure

• Greg Talbot- Local Laws

Smoking Laws

• Risk assessments• Council report• Last season 20 grounds available• This season 22 grounds (added Gordon

Barnard West, Highfield North, upgraded

Camberwell SportsGround)• Council outcomes and next steps• Club responsibilities

T20 cricket

Risk• Clubs undertake own inspections• Pavilion maintenance• Pavilion inspections• Inspection checklist (monthly)• Tenancy guide outlines expectations• Let us know of any issues

• Don’t store junk and flamables• Don’t block fire equipment and doorways• Don’t leave bins out• Don’t leave items next to pavilions that

enables people to climb onto pavilion• Testing and tagging own electrical

equipment• Don’t leave cash or stock or equipment or

valuables in pavilion, there are breakins – -report breakins to council and police

• Swipe cards

Pavilions

• Reminder of Tenancy Guide details• Clubs new or varied licence come to Sport

Services first (if club altered tenancy or liquor times, altered pavilion etc)

• Sport Services review varying or new details prior to clubs applying to VCGLR

• Standard renewal clubs direct to VCGLR• Council is not decision making body

Liquor Licence

• Background• Clubs to contribute 70% total costs• Conservative $105,000 total• Usage matrix system• Invoiced with Tenancy Fees

Sportsground pavilion utility contribution

Sportsground pavilion utility contribution scheme

Club Utilities - Cost

Low Usage 1-2 Sessions

Medium Usage 3-4 Sessions

High Usage 5+ Sessions

High Pavilion $400 $600 $800

Low Pavilion $225 $400 $600

Seasonal information

• Ground allocations sent to Clubs• Review allocations and notify Steve if any changes

by 15 October• Invoicing during November (with utility costs)• Invoices will not be altered if clubs realise their

allocation is not accurate/used and they have been overcharged

• Security Bond Deposit – Most clubs roll from season to season, others will be invoiced

Club Development

(More details at Sport Development breakout group)

-2 Year Tenancy – First season, will be reviewed

-Allocation Policy – consultation, help guide Council

-Green message – Check Tenancy guide, signs

-Volunteers – new Laws, attract, support and retain

-Food Handling – Tenancy Guide processes

-Incorporation – Consumer Affairs

Club Development

• Council has internal annual Community Grants (very few sport clubs apply)

• Steve will email other relevant grants as they become available

• Clubs also look at options• Council run grant workshops

Grants

• (information from Glen in breakout)

• Pavilion upgrades• Training lights• Cricket nets• Fences • Synthetic wickets• Irrigation

Capital and renewals

• (Information from Matt in break-out)

• Curators• Ground condition & maintenance• Turf wicket preparations• Covers

Turf

• (More information from Mark in breakout)

• BOSS• Allocation policy• Shared usage (dogs, residents, etc)• Club growth

Open Space

• 5 minutes

• Break out groups

Break

• Club Development – David/Steve• Capital / renewal – Glen• Turf – Matt• Open space - Mark

Break out groups

• Thanks for attending• Good luck for the season

The end