summary note sheet for the breakout sessions butch

8/14/2019 Summary Note Sheet for the Breakout Sessions Butch

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Summary note sheet for the breakout sessions

DiscussionGroups and

Topics

Challenges/Issuesidentified by the

participants

Responses/PossibleSolutions discussed

by the group

Procurement ForumIntervention/Actions

selected by the group


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1. AssessingProcurementSystems andEvaluatingPerformance

1.No. Limitedguideline(standardize) to doCPI

2.Assessment getsdifficult whenofficers do not havea background ofdealing with thistechnical topic.

3. Responsibility forassessment. Preferfor joint assessment

Integration of publicprocurement withPFM System

(procurement plan)

Donor/D Countryacceptance of assessment tool andresults of it.

Lack of procurementplan mechanism

Lack of integrationbetween procurement

planning with publicfinancingmanagement system

Public financial policy.(1) occupied publicproc policy, soconfused happenwhen executeprocurement policy.

1.Knowledgeablegroup/ organization/country could organizetraining, workshops.

2-Provide training-Involve relevantbodies in theassessment-openness,transparencyDonor/strengtheningdata management andregulation

Sharing of relevantdata ( with a private,commercial, military)

3. Country donor joint

4.Capacitydevelopment strategyCertification programAcademic courseJob training

5. Reviewed by PEFAand OECD

Forum: could askdonors first item toassist in datamanagement

Prepare guidelines

Broker of information

Involve donors in theprocess


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2. DevelopingProcurementReformStrategies

1. lack of politicalsupport

2. corruption

3. procurementlegislation

4. harmonization

1. informationdissemination /communication

2. deliverables(loan/grant) linked toreform strategy

3. setting of specifications /conditions

4. lessen discretion i.e.deal with transparencyby eliminatingdiscretion amongprocurement officers,for example: haveprototype contractsready

5. find champions(agents of change)

6. request for technicalassistance and fundingsupport

7. develop expertise

1. sharing experiences(eg. Success stories)

2. website (learn fromother countries; accessto tools eg. Biddingdocuments)

3. seminars onprocurement auditing

4. legislation strategy(procurement law part ofPFM or not)

5. financial sustainability

6. international institutefor generally acceptedprinciples


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3. StrengtheningProcurementManagement

1.Framing publicprocurement policyauthority

2.Implementation/enforcementprocurement policy

3. Defining role ofNGO/ public privatesector

4. Capacity building

5. E-procurement

1. Road MappingBenchmarkingBest practices

2. Improve/capaciteimplementing units/PPA stakeholders

Inclusion in the framingof procurement policy

Capacity building ofstakeholders

-Integrity of system (?)-Piloting-Phasing

Sharing of experience

Technical/financialassistance

-Clear policy guidelinesto define role of NGOvis--vis government

-Benchmarking-Sharing

-Study-Experience sharing-Best practices


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4. ImprovingProcurementExecution

1. lessons from useof e-Procurementto be disseminatedto help share insuccesses andavoid problems2. e-Procurement(public) and publicfinancialmanagementsystem link3. learning fromprivate sector e-Procurement4. PPP contractadministration &variations (long-term contracts leases andconcessions)5. e-Procurementto take root?- suppliers capacitybuilding6. limited publicprocurementspecialist nospecialprocurement unit inthe publicagency/institution7. developmentpartners should bemore serious aboutusing countrysystems8. involving processof the countrysuppliers andprocurers in e-ProcurementProcurement

9. lack of IT

1. review currentprocesses and look atways to changesystem, and developMIS (business processre-engineering)

2. develop appropriaterules & procedures toadopt MIS for publicprocurement

3. recognition that bothe-Procurement andtraditional systemsshould co-exist

4. step-by-stepapproach in moving toe-Procurement

5. develop rules &procedures for PPP

6. develop newmethods of procurement such asframework andperformance contracts

1. sharing goodpractices / lessonslearned

2. networking;procurementcommonalities of practice

3. lending and non-lending products insupport of e-Procurement

4. disseminateinformation onsuccessful projectsusing PPP

5. identify and sharedocumentation relatedto new methods ofcontracting


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5. PerformanceMonitoring &Oversight

1. Are monitoringAgencies trulyindependent,properlyempowered andadequatelyresourced?

2. Sustaining civilsociety participationin procurementprocesses (supplyvs demand)

3. Effectiveness ofprocurementaudit?!-

Strong legislation/ actAppointment of seniorstaffFunding

-Motivation?-Funding-Supply and demand-Legal protection

-Detailed guidelines inconducting Audit-Skill level of Auditpeoples-Independence

)Sharing country )experiences (all 3 )areas)

)Generic guidelines

)Funding (TA)??

-Capacity building-Professionalisation ofprocurement audit


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6. BuildingProcurementCapacity

1. sustainability ofcapacity buildingefforts

2. funding for capacity building /development

3. training- quality- curriculum- certification- incentives toparticipate intraining

4. lack of careerpath and incentivesmechanism forprocurementprofessionals

1. university courses(eg. SCM)

2. education/trainingrequirements tofunction in procurement

3. career path

4. civil service reform

5. performancemonitoring of training(outcome-based)

6. offer differenttraining depending onneeds (capacityassessment)

7. civil service reform

1. share experiences ondeveloping career path- civil service reform- good practices- core group working onit

2. develop performanceindicators for procurement trainingevaluation

3. advocacy by theForum to allocateresources to capacitydevelopment

7. ForumManagementandDeliverables

summary note sheet for the breakout sessions butch

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