successful implementations of dashboad/scorecards- · successful implementations of...
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SUCCESSFUL IMPLEMENTATIONS OF DASHBOAD/SCORECARDS-
CREATING EFFICIENCY & BETTER INSTITUTIONAL ANALYSIS
John Rome, Deputy CIO, Arizona State UniversityMay 18-20, 2016
Ho Chi Minh City, Vietnam
Panelists
Dr. Bui Hoai Thang, Deputy Head,
Office of Academic Affairs, HCMC University of Technology
Ms. Pham Thi Thu Suong, Deputy Head of
Academic Affairs Office, HCMC University of
Technology & Education
Review - What is a Dashboard?A dashboard is a report interface that, somewhat resembling an automobile's dashboard, organizes and presents information in a way that is easy to read and understand.
In Vietnam, “Motorbike” Dashboard
Dashboards Helps One Manage
Dashboard Defined Dashboards are simply a series of graphs,
charts, gauges, or other visual indicators that a person has chosen to monitor, some of which may be strategically important, but others of which may not. They typically display near real-time changes to tactical information and are often delivered via the Internet and usually offer the ability to drill through top-level information into supporting data.
Educating for Several Years in VN
Dashboard Pilots Started in 2015 3 Schools Participating in Dashboard Pilot
Progress Being Made at All Three Institutions 3 ASU Visits in 2015 2 ASU Visits in 2016
Visits to Institutions Included… Education around Data Warehousing/
Dashboards Technology Discussions
– Database and Other Tools (ETL, etc.)– Cloud Technology and other Options
Requirements Gathering Discussions Around Dashboards Making
Impact Best Practices and Project Planning Purchased Books and Other Training
Working Sessions
MOIT Survey – Microsoft Use High
Secured Microsoft “Azure” Grant
Cloud is Being Explored as Option
MS PowerBI - Dashboard Option
DASHBOARD DEVELOPMENT PROGRESS
HOCHIMINH CITY UNIVERSITY OF TECHNOLOGY
Thang H. BuiDeputy Head, Office of Academic Affairs
GOALS
• To give access to information and data of HCMUT • to the University Leaders/Staffs/Lecturers with minimal barrier.
• Dashboard are primarily used for operational reporting needs• although could be used for Strategic and tactical usage.
• Dashboard may also be used to give fact/figures about HCMUT to the public
• Easy to use• Users shouldn’t have to learn SQL or programming languages • Data can also be downloaded into spreadsheets
22Reference: Purpose of ASU dashboards
DASHBOARD CATEGORIESCATEGORY ACCESS INFO UPDATING
Facts/Figures Public- No. of Students / Staffs- No. of Faculties/Centers- Surveys- …
1-2/year& on demand
Operational Information
Staffs/Lecturers with
permissions
- Room usages- Course registering- Student performance- Retention- Lecturer performance- Payrolls- …
Daily/Regularly
Strategy reports Leaders
- Financial report- Faculty reports- …
Daily/Regularly
SOME SCREEN SHOTS
COURSE REGISTERING COURSE GRADING
TUITION FEE PAYMENTS
LECTURE HOUR MISSING
ROOM USAGES
STUDENT ADMISSIONS
FROM SURVEYS
https://app.powerbi.com/view?r=eyJrIjoiMTJiYWI5NDctZDMxMi00ZjlhLTk3MWItYjYwNGNjZGU2MmZhIiwidCI6IjU0Njg2ZDFlLTdkOTktNDY0NS05NDE5LWYwNTg1ZjlkNjIxOCIsImMiOjEwfQ%3D%3D
FROM SURVEYS
https://app.powerbi.com/view?r=eyJrIjoiZDFhMDEzYjQtN2JlMy00M2YzLTg1OWUtYmRkOWVlZTY0MTc2IiwidCI6IjU0Njg2ZDFlLTdkOTktNDY0NS05NDE5LWYwNTg1ZjlkNjIxOCIsImMiOjEwfQ%3D%3D
NEXT STEPS
More dashboards
Student performances
Retention
Lecturer/Staff performances
…
Go live this year (2016)
UTE – Dashboard(State 1)
Members - Times
Members: Dr. Ngo Van Thuyen - Leader (steering)
Mr. Nguyen Ming Dao - charge Data Warehouse
Mr. Vu Van Viet - extracted data into the Data Warehouse
Ms. Pham Thi Thu Suong - extracted data into the Data Warehouse
Mr. Nguyen Huu Trung - Responsible for managing code and group code
SV. Nguyen Le Quoc Bao - Charge code
SV. Ho Kim Duy - Charge code
Duration: 04 month (4/2015 – 7/2015)
The models
Data WareHouse
DashboardWebsite
Data Analysis
ToolsDatabase
Import, Process
Dashboard Website is an application that displays the results of analysisdatas and provides analysis tools for each logon user.
A website designed for dynamic data helps the operator does not needmore IT knowledge to do it efficiently.
Website address: http://dashboard.hcmute.edu.vn
Website management is decentralized and groups: admin, department,faculty, students, staff and visitors with personalized self from rightsgroups.
Website features dynamic data generated from data analysis tools takeover.
Website tao is the system of multi-level directory tree automateddirectory tree helps to manage effectively.
Website beautiful interface.
Some Pages1. Index (User Guest)
Some Pages2. Back end (UserAdministrator)
Some Pages3. Leaders Page (does not have administrator page)
Some Pages4. Student Pages
Some Pages5. Menu Management Page
Some Pages6. Tuyển sinh -> Số lượng nhập học theo tỉnh
Some Pages7. Tuyển sinh -> Bậc, Hệ, Ngành
Some Pages8. Thông tin SV – HV -> Số lượng người học theo học kỳ
Some Pages9. Thông tin SV – HV -> Số lượng học viên theo độ tuổi
Some Pages9. Học vụ sinh viên -> Theo dõi tiến độ học tập của SV
Some Pages9. SV-HV tốt nghiệp -> Theo đợt
Analysis Tools enables department staff caninstall and execute analyzing the datacharting related.
The Analysis Tools is designed friendly andhelp user analyze different types of graphsfor each purpose, request.
The Analysis Tools can export files to importinto the Dashboard Website to display foreach user.
Contact Information for UTE Team
Master Nguyen Huu TrungFaculty of Information Technology
University of Technical Education HCMCwebsite:www.baigiai.vn
Email: [email protected]; [email protected]
Master Nguyễn Minh ĐạoFaculty of Information Technology
University of Technical Education HCMCEmail:[email protected]
Questions for Panelists?
Dr. Bui Hoai Thang, Deputy Head,
Office of Academic Affairs, HCMC University of Technology
Ms. Pham Thi Thu Suong, Deputy Head of
Academic Affairs Office, HCMC University of
Technology & Education
Thanks to our Translators!
Thank You
John Rome– Deputy CIO, Arizona State University– [email protected]
2016 Leadership and Best Practices Forum