One Meeting = 2 ½ Years of

Business Success

Team Meetings Shape Positive Organizational Outcomes

Research shows:

Simone Kauffield and Nale Lehmann-Willenbrock in their study1, ‘Meetings Matter’, demonstrated, ‘constructive meeting interaction processes were related to organizational success 2.5 years after the meeting.’ Their findings ‘suggest that team meeting processes shape both team and organizational outcomes.’

1 Meetings Matter: Effects of Team Meetings on Team and Organizational Success, Technische Universitat Braunschwieg, Germany, http://sgr.sagepub.com/content/43/2/130.abstract)

• Everybody has…

o Received meeting information and replied.

o Read the information circulated before the meeting.

o Sought clarification from, or commented to, the providers.

Meeting Called

Meeting Preparation

The preparation of the meeting space is allocated to a team member.

The whiteboards, interactive hardware and software are programmed and setup.

The Visual Whiteboard

The meeting starts with a short, focused ‘round’ to determine the energy level of the group. “What was good about your week?”

Meeting Introduction

Manage verbosity! Ask members to précis what they are saying into a couple of sentences.

A time is then agreed for each step to be completed, which, added together becomes the fixed duration time for the meeting, 1 – 2 hours maximum.

A Timekeeper is appointed to keep the meeting timetrack.

Meeting Objective

The objective of the meeting is written on the whiteboard and another round is completed where each person explains his or her understanding of the objective.

The group accepts or changes the objective. It never enlarges the objective, because it is important that the group have the combined knowledge to meet the objective. It may have to regroup with new members if it appears some members are not committed to the objective.

Leading the Meeting

Each person who speaks is leading the meeting at that point and is putting forward their contribution, the group considers acceptance of the contribution. If the group accepts the point and the group takes ownership.

The group may ask the contributor to do some more work on it and allocate a Buddy to help research the information before it is acceptable, or reject it entirely, or in part.

Meeting Conclusion

It will be clear:

Who will be reporting to who,

Who is responsible for any meeting setup, at the next meeting,

When the next meeting will be.

Who is doing what task,

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