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Criminal Justice Planning Agency Criminal Justice Statrstical Analysis Center Office of the Governor Commonwealth of the Northern Mariana Islands

Post vnice BOX 501 133 CK . Saipan, MP 96950 Tel: (670) 664-4550 - Fax: (670) 664-4560

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SUBGANTEE HANDBOOK

Commonwealth of the Northern Mariana Islands

. - CRIMINAL JUSTICE PLANNING AGENCY 3

Table of Contents

1.) Criminal Justice Planning Agency Organizational Chart.

2.) Federal Programs and Purposes

3.) Subgrant Application

4.) Grant Award Letter

5.) Notification of Subgrant Award and Conditions

6.) De-Allotment of Subgrant

7.) Grant Extensions

8.) Reprogramming

9.) Purchase Requisitions and Purchase Orders

10.) De-Obligation of Purchases

Travel Authorizations and Travel Vouchers

IC Reimbursement Requests

Independent Contracts

Inventory List

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CRIMINAL JUSTICE PLANNING AGENCY ORGANIZATIONAL CHART

I Governor

Northern Marianas Commonwealth Council for the improvement of the

Criminal Justice System

I

Criminal Justice Planning Agency Executive Director

CNMl State Advisory Group (Youth Advisory Council)

Enforcing Underage Drinking Laws (EUDL) Progrem

Submitted by: Jerome I. Ierome Executive Director, CJPA

As of February 06,2009

Concurred By: Mathilda A. R o s ~ o Director, OPM

Approved By: Benigno R. Fitid . . Governor

Grlmlnal Jurtiae Planner I Edward wrne Brsm

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Commonwealth of the Northern Mariana Islands CJPA - Criminal Justice Planning Agency

Criminal Justice Statistical Analysis Center

I 2008-2009 Supervisory Council Members 1 Hon. Miguel S. Demapan, Chairperson Mr. Ignacio P. Aquiningoc, Vice Chairperson, Tinian Representative Mr. Edward Manibusan, Ex-Offcio, YAC Chairperson Mr. James Arenovski, Ex-Officio Hon. Rosemond B. Santos, Ex-Officio Mr. George Cruz, Saipan Representative Mr. Ricardo Barcinas, Rota Representative Ms. Amanda Hayes, Women Rpresenta Ms. Carmilita R. Faisao, Carolinian Represtiveentative

Mr. Edward Manibusan, YAC Chairperson, Attorney Mr. Patrick Diaz, Vice Chairperson, Superior Court - Family Court Division Mr. Joe Limes, Community Member, Retiree Mr. Perry M. Iguel, Community Member, DOF - Division of Customs Mr. Vincent Taitano, Community Member, Retiree Mr. Thomas J. Carnacho, Community Member, Dept. of Disability and Policy Programs Mr. Elias Raganmar, Community Member, DCCA Sports and Recreation Hon. Jude Hofschneider, Community Member, Youth Committee, CNMI Legislature Ms. Yvonne Reyes, Community Member, CNMI Public School System Hon. Vicky Jean Castro, Youth Member, loth CNMI Youth Congress Mr. Jack Crisostomo, Community Member Mr. Jush Sanchez, Tinian Representative Ms. Maxine Pangelinan, Youth Member, Department of Public Health Hon. Johora Paeda, Youth Member, Rota Representative Hon. Alma Leon Guerrero, Youth Member, 1 1" CNMI Youth Congress Mr. Michael Manglona, Community Member, Youth Affairs Office

50 I 133 Cllalan Kanoa * Saipm. MP 96950 - Tel: (670) 664-4550-7 Fax: (670) 664-4560 Visit IJs at: http:/!www.cjpa.gov.mp

2008-2009 Criminal Justice Planning Agency Office

Mr. Jerome Ierome, Executive Director Mrs. Hercia Alepuyo, Accountant Ms. Eulalia Villagomez, Statistics Analyst Mr. John Cruz, Criminal Justice Planner Mr. Vincent Camacho, Criminal Justice Planner Ms. Shirlynn Perez, Criminal Justice Planner Mr. Paul Tenorio, Criminal Justice Planner

50 1 133 Chalan Kanoa Saipan. MP 96950 - Tel: (670) 664-4550-7 Feu: (670) 664-4560 Visit IJs at: hMp://www,cjpa,gov.mp

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Commonwealth of the Northern Mariana Islands C JPA - CRIMINAL JUSTICE PLANNING AGENCY

Criminal Justice Statistical Analysis Center

The Federal Grant Assistance Programs that CJPA received from U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) are listed and briefly described below. In keeping with various programs commitment to risk-based funding, the annually allocation and the amount(s) for the said programs received by CNMI through CJPA are vary from year to year, due to appropriation set forth by the U.S. Congress.

The CNMI FY 2007 and 2008 Grant Programs of the Office of Justice Programs and Office of Violence Against Women of the Department of Justice includes:

Justice Assistance Grant (JAG) Edward J. Byrne Memorial and Residential Substance Abuse Treatment (RSAT) Formula Grant Programs of the Bureau of Justice Assistance (BJA);

Title II Grant, Title V Prevention, Juvenile Accountability Block Grant (JABG) and Enforcing Underage Drinking Lavs (E UDL) Formula and Supplemental Grant Programs of the Office of Juvenile Justice and Delinquency Prevention (OJJDP);

Victims of Crimes Act (VOCA) Formula Grant Program of the Office of Victims of Crime (OVC);

Violence Against Women Act (VA WA)Formula and Safe Havens: supervised Visitation and Safe Exchange Grant Program of the Office of Violence Against Women (OVW).

Grant Program Description

Edward J. Byrne Memorial Justice Assistance Grant: Proposed as a mechanism to streamline justice funding and grant administration, the Justice Assistance Grant (JAG) - Edward J. Byrne Memorial Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG replaces the previous Byrne Formula and Local Law Enforcement Block &ant (LLEBG) Programs with a single funding mechanism to provide agencies with the flexibility to prioritize and place justice funds where they are needed most, and simplifies the administration process for grantees. The JAG purpose areas are: Law Enforcement Programs, Prosecution and Court Programs, Prevention and Education Programs, Corrections and Community Corrections Programs, Drug Treatment Programs and Planning, Evaluation, Technology Improvement Programs, and Crime victim and witness programs (other than compensation). * Any law enforcement or justice initiative previously eligible for funding under Byme or LLEBG is eligible for JAG funding.

Funds under this program may be used to support the hiring, training, and employing of additional law enforcement officers and necessary support personnel on a continuing

P.O. Box 501 133 Saipan, MP 96950 - Tel: (670) 664-4550-7 Fax: (670) 664-4560 Visit Us at: http://www.cjpa.gov.mp

communities to hold offenders accountable for their violence. The STOP-VAWA grant funds are made available to support law enforcement, prosecution, victim services, and the Superior Court in the CNMI.

Safe Havens: Supervised Visitation and Safe Exchange Grant Program The Supervised Visitaiion and Safe Exchange Grant Program (Supervised Visitation Program) is a three-year grant with the first year for development and the remaining two years for implementation to provide an opportunity for the community to support the supervised visitation and safe exchange of children in situations involving domestic violence, dating violence, child abuse, sexual assault, or stalking. Studies have shown that the risk of violence is often greater for victims of domestic violence and their children after separation from an abusive situation. Even after separation, batterers often use visitation and exchange of children as an opportunity to inflict additional emotional, physical, andlor psychological abuse on victims and their children. Visitation and exchange services provided through the Supervised Visitation Program should reflect a clear understanding of the dynamics of domestic violence, dating violence, sexual assault and stallung; the impact of domestic violence on children; and the importance of holding offenders accountable for their actions.

Received as a discretionary grant award, the CJPA accepted the Safe Havens: Supervised Visitation and Safe Exchange grant in 2007. While CJPA is the DSAA of this program, the sole and primary sub-grantee is the Connecting Families Inc., a non-profit organization who took the lead in preparing the application with technical support from CJPA.

P.O. Box 50 1 133 Saipan, MP 96950 - Tel: (670) 664-4550-7 Fax: (670) 664-4560 Visit Us at: http://www.cjpa.gov.mp

CRIMINAL JUSTICE PLANNING AGENCY Commonwealth of the Northern Mariana Islands

P.O. Box 501 133, Chalan Kanoa Saipan, MP 96950 Telephone: (670) 664-4550-7 Fax: (670) 664-4560 . - Internet: http://www.cjpa.gov.mp

APPLICANT AGENCYIORGANIZATION

TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS

MAILING ADDRESS CITY, STATE AND ZIP CODE

TITLE OF PROJECT

GRANT APPLYING FOR (Refer to Fund Announcement)

AMOUNT REQUESTED PROJECT DURATION

PROJECT DIRECTOR/COORDINATOR TITLE

OF (please check One) Newllnitial Grant Request RenewallContinuation of an Existing Grant

I, the undersigned, do hereby certify that I am authorized under the relevant By-Laws or policies of the above listed Organization to submit this application for grant funds. To the best of my knowledge, all of the information contained in this application is true and correct. I realize that the submission of this application does not obligate the Criminal Justice Planning Agency (CJPA) or the CNMl Government and that the application must be reviewed and approved by bodies set by the Governor for that purpose. If the agencylorganization I represent is awarded the grant, the project for which the funds were awarded will be carried out as stated in this application, unless specific written permission is received from the CJPA Director or designee or the CJPA Supervisory Council to do otherwise. I will also comply with all federal and local regulations regarding these grants, particularly those regulations affording equal opportunity for employment and services, environmental protection, and reporting of grant finances and progress. I realize that the grant is subject to audit, monitoring, and evaluation, and will cooperate in this and maintain any grant records for at least three (3) years from the close of the grant. I will also comply with any special conditions that may be attached to the grant award, should it be approved.

SIGNATURE: #

DATE: (Project Coordinator)

SIGNATURE: DATE: (Department HeadIExpenditure Authority)

PROGRAM CATEGORY b AMOUNT b PROGRAM

CATEGORY b AMOUNT b PROGRAM

AMOUNT b PROGRAM

DATE OF ACTION (Supervisory Council) b I APPROVED DENIED RETURNIRECALLED FOR CHANGES

Each Objective listed earlier should have specific activities. List the steps and/or specific activities that must be taken during the implementation of the project in order to accomplish the objectives and thus realize the overall purpose/goal

. - . . of the project. --

project objectives. Are your activities sufficient enough to accomplish your objectives? Are your Objectives measurable and quantifiable to determine whether or not you have accomplished your goal? How would you go abau measuring results of the projects? Specific data collection and reports may be required under certain grants.

List the budget categoryldescriptiqn and the amount requested for each category. Please follow the class cod? information according to the Depadment of Finance for your budget. Attach additional sheet if needed.

Monetary I In-kind I volunteerletc.

The Criminal Justice Planning Agency administered programs are intended to supplement on-going efforts in reducing crimes in the CNMI. Therefore, the Supervisory and Youth Advisory Councils are concern that new applications and continuing applications be for programs that merit funding.

The applicant must also show the ability to continue the program without the assistance of the federal grant if the grant is not awarded the following year.

Does this program have the ability to continue on its own with or without federal grants?

Yes No

A requirement of the Office Justice Programs is that applicants must also have an adequate system of accounting and internal control for managing the federal grant. Does this applicant have the ability to manage this federal grant?

Yes No

Other sources of funding / support

I, the undersigned, do hereby certify that I am authorized under the relevant By-Laws or policies of the above listed Organization to submit this application for grant funds. To the best of my knowledge, all of the information contained in this application is true and correct. I realize that the submission of this application does not obligate the Criminal Justice Planning Agency (CJPA) or the CNMl Government and that the application must be reviewed and approved by bodies set by the Governor for that purpose. If the agency I represent is awarded the grant, the project for which the funds were awarded will be carried out as stated in this application, unless specific written permission is received from the CJPA Director or his designee or the CJPA Supervisory Council to do otherwise. I will also comply with all federal and local regulations regarding these grants, particularly those regulations affording equal opportunity for employment and services, environmental protection, and reporting of grant finances and progress. I realize that the grant is subject to audit, monitoring, and evaluation, and will cooperate in this and maintain any grant records for at least three (3) years from the close of the grant. I will also comply with any special conditions that may be attached to the grant award, should it be approved. 4-

CR~MINAL JUSTICE PLANNING-A-GENCY Commonwealth of the Northern Mariana Islands

P.O. Box 1133 Saipan, MP 96950 Telephone: (670) 664-4550-7 Fax: (670) 664-4560 5 L@ Internet: http://www.saipan.com/gov/branches/cjpa S A a * E-mail: cjpa@saipan.com

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SIGNATURE:

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DATE RECEIVED b

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(Project qrector or ~uthdrized Applicant)

LOGGED IN FOR PROJECT NUMBER b

DATE: 7 *" /1~06

PROGRAM

PROGRAM

PROGRAM

PROGRAM CATEGORY b

CATEGORY b

CATEGORY b

AMOUNT b

AMOUNT b

AMOUNT b

DATE OF ACTION (Supervisory Council) b APPROVED DENIED C] RETURNIRECALLED FOR CHANGES (Rev. 04/99)

It is sad to report that with the rise of juvenile delinquency rates and youth substance abuse cases, recidivism among adjudicated offenders is also escalating. Moreover, as juvenile criminal acts become more violent and destructive, the nature of the offenses is also increasing in seriousness. To combat the alarming rising statistics of juvenile crime, the Family Court is in the process of reevaluating, redefining, and expanding its approach in handling juvenile cases.

Juvenile court presents one of the more unique aspects of law. In addition to protecting the public from crimes committed by youth offenders, the nature of the juvenile justice system mandates the court to also protect the juveniles. Accordingly, while juvenile court judges must hold youth offenders accountable for their misdeeds, the judges must also individualize treatment plans that will assist each juvenile in hislher rehabilitation. Because of this dual role and extreme complex and challenging issues presented by the juvenile case, it is critical that judges and court staff seek the recommendation and advice of other professionals to determine the appropriate rehabilitation plan for juvenile offenders.

Currently, the Family Court relies on probation officers from the Division of Youth Services (DYS) to both monitor the juveniles, as well as to make the necessary referrals to social service and mental health agencies. In addition to their casework and other responsibilities, these probation officers also prepare pre-trial reports, assessments and home-study reports on all youth offenders involved in the court system. While the court commends the DYS probation officers on their exemplary work, the court also recognizes that these officers are being stretched thin in their responsibilities.

In lieu of the crucial need to effectively handle the complexity of juvenilee cases entering the system, the Family Court Division will continue to provide the most essential training to Judges and staff handling these cases.

Briefly describe the situation that you perceive as a problem and by what criteria it should be considered a problem. Provide sufficient information so that the rest of the application can be seen to address this problem.

7

Divide the overall goal described above into smaller units that can be measured and quantified during the implementation process to determine the extend of the progress made towards the achievement of the overall goal. Objectives should be specific, measurable, and quantifiable and set within a specific time-frame.

Objective I : To enhance decision making skills and 10 better understand and resolve juvenile cases that come before the judge.

. . -- The Judge will be required to attend a specific course in juvenile matters at the National Judicial College and /or at any training institute.

Objective 2: To enhance courtroom management practices.

By attending the specialized training or institute on juvenile matters, the Judge and court staff will be able to continue applying the best practical approaches in the court and in case management.

Each Objective listed earlier should have specific activities. List the steps and/or specific activities that must be taken during the implementation of the project in order to accomplish the objectives and thus realize the overall purpose/goal of the project.

The Superior Court will continue to provide the opportunity for Judges and court staff to enhance their judicial and courtroom management and practical skills in handling juvenile cases.

This process requires that the judge travel to the United States, primarily to the National Judicial College at--- Reno, Nevada to attend courses. In addition, Judges can request to attend special training institute around the country as they are made available.

All request for training must be forwarded to the Office of the Presiding Judge. The processing of Travel Authorization will be approved by the Presiding Judge and then forwarded to the Criminal Justice Planning Agency and to the Department of Finance.

Upon completion of all travel, each Judge will be required to submit a written trip report along with the Travel Voucher. In some cases, the Judge can be asked to provide in house training to other judges and/or court staff.

COMMONWEALTH OF THE NORTHERN MARIANA ISLL CJPA = CRIMINAL JUSTICE PLANNING AGENCY Criminal Justice Statistical Analysis Center 501133 Anatahan Dr. Saipal VIP 9t

December 10,2008

Cecilia T. Celes Secretary Department of Community and Cultural Affairs Saipan, CNMI

Dear Ms. Celes,

On behalf of Hon. Chief Justice Miguel S. Demapan, C Edward Manibusan, Chairman, Youth Adv Councils for the Criminal Justice Planning funding under the F Y 2008 Ofice of Juveni Underage Drinking Laws Grant in the arnou Jwenile Probation Unit 's E UDL Progra

e requinm~ntti, you will be in irni~latitm ofthe d l he s&ject to txziabti~n m atha

%?3 md m m Ithem to our aEcx as @Qon

of the allotmant advice will be fmdd to your

please feel fkw to oonwt your OJJDP $664455 1 or OW office at 664-4550.

Con- ook fowmd to continue w m h g with you.

Sincerely,

Jerome Ierome Executive Director Criminal Justice Planning Agency

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Notification of Subgrant Award -DCCA Division of Youth Services- Saipan Juvenile Supervision Program Page 4 of 6

Copies of subsequent concurred documents must be submitted to the CJPA which include copies of receipts for all purchase requisitions concurred, trip reports, travel vouchers, and accompanying receipts for all travel authorii'ations concurred, and related documentation. Furthermore, Sole Source procurement in excess of $100,000 requires "Prior Approval" from the Office of the Comptroller, U.S. Department of Justice. The Sole Source justification must be submitted by the recipient to the CJPA and the CJPA will forward to the appropriate agencies the formal request for sole source purchases;

Travel Restrictions. Travel costs are allowable program employees and staff who are in travel sta These costs must be in accordance with feder policy. F o r e p Travel Restrictions -- Prior Justice Programs (OJP) is required includes any travel outside of Canada nited States an possessions;

Progress Reports (QP measure program ac sure that the data

rifiable. The recipient must also collect and submit d by the CJPA, along with the

nduct proper monitoring and review

any reported issues or deficiencies found in the anagement and accountability purposes;

The recipient assures to attend the Subgmnt conducted by the CJPA staff on grant

rocedures, gwdelines, restrictions, and conditions noted in award notifi~ation.~Subgmntees will be notified on the

details at a later date. Subgrantees will be provided with a handbook to be used as reference material;

(10) Promam Equbment. Equipment purchased using grant funds must go through the CJPA for inventory before actual use. Recipients may either bring the equipment to the CJPA office or contact their CJPA Program Manager to accompany them to Procurement & Supply for pick up of the equipment. All equipment purchased using grant funds must be situated at the site designated for the implementation of the grant program and used by the individuals involved in its implementation (all equipment purchased under the account numbers J8 must be held within the DYS Juvenile Probation Unit Saipan and used solely for purposes laid out in the

Notification of Subgrant Award -DCCA Division of Youth Services- Saipan Juvenile Supervision Program Page 5 of 6

subgrant application for the Juvenile Supervision Program as reviewed by the Youth Advisory Council on November 21, 2008 and approved by the CJPA Supervisory Council on November 25,2008); .-

(1 1) Disclosure of Federal Participation. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing this program, the recipient shall clearly state:

"This program is sulppo&ed by jderaZ funds in the amount of $9,000.00 under the Juvende Justice and Dehqueny Prevention UJDP) Pro<cgg*> through a subgrant award fiam the CNMI CniwinaZ Justice Planning Ageny.",- # "

refers to attachmentfor the appmpria

sound) issued by the whole or in part with

Notification of Subgrant Award -DCCA Division of Youth Services- Saipan Juvenile Supervision Program Page 6 of 6

We have read the terms and conditions of this sub-grant award and will comply with the stated requirements and conditions and will abide by them in the implementation of this program and in the administration of this sub-grant award which we hereby . - accept.

Cecilia T. Celes Secretay

Department of Commanip and CzkItaraI Affairs Date

A In my role as chairperson of th@or Improvement of the Crimil certify the award of this grant to:

the purposes described above (CJPA Supemisry Counci(), I hereby

C lete By:

Date

Terome Ierome Exemti~e Director

CttminaI Justice Planning Ageny Date

U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS

OFFICE OF THE COMPTROLLER

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions

Suspension, 28 CFR Part 67, Section 67.5 10, Participants' responsibilities. The re were published as Part VII of the May 26, 1988 Federal Register (pages 19 160- 192 1 1).

(BEFORE COMPLETING CERTIFICATION, READ INS

(1) The prospective lower tier participant certifies, by submissi presently debarred, suspended, proposed for debarment, declare in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is in this certification, such prospective participant shall attach an explanation to

Cecilia T. Cele

Signatures of Authorized Representatives

Date

Date

DCCA-Division of Youth Services Name of Organization

PO BOX 501000 Saipan, MP 96950 Address of Organization

OJP FORM 406111 (REV. V89) Previous editions are obsolete.

U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER

CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUGFREE WORKPLACE REQUIREMENTS

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement.

I. LOBBYING

As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for person entering into a grant or cooperative agreement over $100,000. as defined at 28 CFR Part 69, the applicant certifies that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal Grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal grant or cooperative agreement.

b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of Member of Congress, or an employee of a Member of Congress in connection with this, Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL "Disclosure of Lobbying Activities." in accordance with its instructions;

C. The undersigned shall require that the language of this certification be included in the award documents for all sub- awards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly.

2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (Direct Recipient)

As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510- A. The applicant certifies that it and its principals:

1. Are not presently debarred suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

OJP FORM 4061/6 (3-91) REPIACES OJP FORMS 4061/2,4061/3 .

2. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commjssion of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a pubic transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (I)(B) of this certification; and,

4. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, local) terminated for cause or default; and,

B. Where the applicant is unable to certify to any of the statements in this certifications, he or she shall attach an explanation to this application.

3. DRUG-FREE WORKPLACE (Grantees Other Than Individuals)

As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.61 5 and 67.620-

A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employees to be engaged in the

ND 4061 /4 WHICH ARE OBSOLETE

ADVICE OF ALLOTMENT ACTION FEDERAL PROGRAM FISCAL YEAR 2008

U.S. Department of Justice . -

Department: Governor's OfficeICriminal Justice Planning Agency Program Title: DCCA-DYS Juvenile Probation Unit

Account Number: J8 New Allotment

Grant Period 06/01/08 to 0513 111 1. Date: December 10,2008

- --- a "A"." " - Code lotrnent Amended Total Number Issued

62690 Personnel Training 62250 Communications 63050 Supplies Operations 63040 Supplies Ofice 62660 Repairs and Maintenance

$ 5,000.00 $ - $ 5,000.00 $ 2,500.00 $ $ 2,500.00 $ 500.00 $ $ 500.00 $ 500.00 $ $ 500.00 $ 500.00 $ $ 500.00 $ - $ $ - $ - $ - $ $ - $ - $ -

Total "ALL OTHERS" $ 9,000.00 $ - $ 9,000.00

Total "PERS" & "ALL OTHERS" S 9.000.00 S S 9.000.00

Prepared By: Vincent N. Camacho Federal Programs Coordinator

Date:

Approved By: Jerome Ierome Executive Director, CJPA

Date:

Funds are taken from Grant Award Number 2008-JB-FX-0015 Grant Period 0610 1/08 b 0313 1!11.

Verified by: Rosa Aquino Federal Grants Supervisor

Date:

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CRIMINAL JUSTICE PLANNING AGENCY

Reprogramming Requests

1.) Reprogramming Requests are to be prepared and signed by the Subgrantee Program Coordinator. The person who is responsible for handling the grant, conducting the program, and submitting progress reports.

Signed and Approved by the Department or Organization's Expenditure Authority: i.e. Department Head - Supervisor - Director - Commissioner - Secretary

NOTE: The Expenditure Authority and Project Coordinator should be the ones who applied for and signed for the grant application.

The Request should include a concurrence line for the Executive Director of CJPA and a verification line for the Federal Grants Supervisor at Finance.

2.) The Request is then to be dropped to the C JPA office for signature.

The reprogramming request will be reviewed by the grants individual Program Manager for fund status and a review of the allotment for compliance with grant conhtions.

- If approved, it will be signed by the CJPA Executive Director, a copy for Subgrantee's CJPA file will be made, afid the Request will be ready for pick up.

- If not approved, it will be returned to the subgrantee with a returned notice and explanation as to why it was not approved. The subgrantee will then have to make any modifications necessary to the Reprogramming Request and resubmit it to CJPA.

3.) All approved Reprogramming Request are to be picked up at the CJPA Office and should be dropped to Finance and Accounting Federal Section for approval.

4.) After the Finance Department, the Reprogramming Request should be forwarded to the Office of Management and Budget for final approval.

NOTE: Please be aware of your current account balances. Allotments only show funds allotted and do not reflect the current balances of accounts. Therefore, allotment amendments may not exceed the total amounts available for a particular account.

i-'

ADVICE OF ALLOTMENT ACTION FEDERAL PROGRAM FISCAL YEAR 2007

U.S. Department of Justice

Department: Program Title:

Account Number: Quarter Ended: September 30,201 0 Date:February 15,2008

Code Allotment Amended Total

6 1 090 SalariesIWages-Civil Service 6 1 1 1 0 Overtime 6 1 1 80 Personnel Insurance (4%) 61 190 Retirement Contribution (24%) 61 220 Medicare Contribution (1.45%) 6 1 2 1 0 Health Insurance 6 1 260 Holiday Pay

TOTAL "PERSONNEL" $ 18,875.00 $ - $ 18,875.00

62250 Communic;&i~,ns 62500 Travel 62260 Dues & Subscriptions 62660 Repair & Maintenance 62680 Freight 62690 Personnel Traing Costs 62790 Indirect Costs 6301 0 Books & Library Materials 63 120 Equipment below $5000.00 63040 Supplies Office 63050 Supplies Operations 64550 Computer Systems & Equipment 64570 Furniture & Fixtures 62480 Rental Others 64580 Vehicle Public Administration

Total "ALL OTHERS" S 31,125.00 $ - $ 31,125.00

Total "PEW" & "ALL OTHERS" S 5Oa000.O0 S - $ 50aQ00.00

Prepared Bj Paul Tenorio Programs Manager

Date:

Approved By: Jerome Ierome Executive Director CJPA

Date:

Ramarks: Funds are taken from Award Grant #2007-DJ-BX-0076. To reflect amended budget summary. Budget Period October 0 1,2006 to September 30,20 10.

Verified by: Rosa Aquino Date:

Commonwealth of the Northern Mariana Islands

CRIMINAL JUSTICE PLANNING AGENCY

Purchase Requisition Routing Slip

1.) Purchase Requisition are to be prepared and signed by the Subgrantee Program Coordinator. The person who is responsible for handling the grant, conducting the program, and submitting progress reports.

NOTE: All purchase requisitions (PR) should include a valid justification, please look at the attached sample.

- If the PR is for an open account, the PR should contain who are the authorized person(s) to draw fiom the account.

If the open account is for communications, please include all numbers to be charged under the account. If the PR is for repairs and maintenance or any other purchase for a vehicle, i.e. parts, please include the license plate number

- If the PR is for a capital item, the PR should contain three (3) quotations and a valid just$?cation, and must contain a line for the approval of the Secretary of Finance.

- Federal Open Accounts have a maximum limit of $2,500.00 and any proposed purchases over $5,000.00 should be though a bid.

Signed and Approved by the Department or Organization's Expenditure Authority: i.e. Department Head - Supervisor - Director - Commissioner - Secretary

NOTE: The Expenditure Authority and ProjectlCoordinator should be the ones who applied for and signed for the grant application.

Purchase Requisition should include a concurrence line for the Executive Director of C JPA and the Secretary of Finance.

2.) The Purchase Requisition is then to be dropped to the C JPA office for signature.

The PR will be reviewed by the grants individual Program Manager at CJPA to verify for fund status, allowable expenses, and relevance to the programs budget as approved by the CJPA Supervisory Council.

- If approved, it will be signed by the CJPA Executive Director, a copy for Subgrantee's CJPA file will be made, and the PR will be ready for pick up.

- If not approved, it will be returned to the subgrantee with a returned notice and explanation as to why it was not approved. The subgrantee will then have to make any necessary modifications to the Purchase Requisition and resubmit it to CJPA.

. - 3.) All approved Purchase Requisitions are to be picked up at the C JPA Office and should

be forwarded to the Secretary of Finance Office for signature.

4.) After the Secretary of Finance signs, the Purchase Requisition is then to be picked up and dropped off at the Division of Procurement and Supply for processing.

NOTE: Please be sure to retain a copy for your office and log in all PR's in Procurement's log book.

TOTAL REQUISITION AMOUNT $1,000.00

JUSTIFICAnON:, : + . . . . ' 8 ' .

Open account for the purpose of purchasing needed operational supplies

SAIPAN VENDOR ' S . DELIVERY ' AS REQUIRED

I for DVIC office. I

Item No.

1.

A m u n t Number:':. : .

Qty

1

*

Bus. Unit

565883

Account . . .

63050 .

Unit

ea.

Unit Cost

1,000. oc

Extended Cost

1,000.00

.

Description

OPEN ACCOUNT FOR OPERATIONAL

SUPPLIES. AUTHORIZED PERSON:

JUAN L. AGUON.

COMMONWEALTH OF

..- . -- I , P c palin d

VENDOR NUMBER, NAME & ADDRESS: SHIP TO:

SAIPAN C O M P ~ EZRVICES

I - SHIP VIA: DELIVER-

TOTAL REQTJE4ITION AMOUNT I $1 53 . 0 0 ) JUSTIFICATION:

The Laptop amputer is greatly needed for the -tic Violence social

I workers presentations and urgent TRO services. The printer is for one I of the social workers to replace the existinq printer that is beyond.

I repair, Old printer will be surveyed. I

. . DISTRIBUTION: ORI&@!!??&COUNTS PAYABLE D dr A w YELLOW PROC. 6r SUPPLY 8 PINK: REQUISmONER

-

DIRECTOR PROCUREMENT AND SUPPLY D A E

EIERtmP4 SABLAN .

Saipan Computer Services P.O. Box 2148CK, Saipan MP 96950 E-mail: sales@saipancom~uter.com

Phone: (670) 234-91 10 1 Fax: (670) 234-91 19

Acer Aspire AS531 5-2290 wl Carrying Case enovo 3000 N200 0769 wl Carrying Case

I .

PRICE: $748.00 PRICE: $1,048.00

9 lntel Pentium Dual Core 1.6GHz CPU R lntel Celeron M 550 2.0GHz CPU 9 IGB DDR2 Memory R IGB DDR2 Memory 9 120 GB Hard Drive

R 120 GB Hard Drive 9 5 in 1 Card Reader

R Super Multi DVDkRW Drive R DVD Writer

R 802. I I blg WiFi R 802.1 1 big WiFi

R Microsoft Windows Vista Home Premium 9 Microsoft Windows Vista Home Premium

> 15.4" TFT Active Matrix Display 9 95.4" TFT Widescreen Display

9 Built-In 1.3 Megapixel Webcam 9 Fingerprint Reader1 Bluetooth

> * MS Office Software Sold Separately

PRICE: $1,228.00

Toshiba Satellite A2054581 2 wl Carrying Case

PRICE: $1,138.00 R Intel Core 2 Duo T5270 I .4GHz CPU

R Intel Pentium Dual Core T2330 1.6GHz CPU 9 IGB DDR2 Memory R 2GB DDR2 Memory I 9 160GB Hard Drive 9 160 GB Hard Drive

I > Memory SticM SD Memory Card Reader R DVD Super Multi (+R Double Layer) Drive R DVDkRW Dual Layer Drive R 802.1lblg WiFi 9 802. I I a/b/g WiFi 9 Microsoft Windows Vista Home Premium 9 Microsoft Windows Vista Business > 15.4" Widescreen ( WXGA ) Display 9 15.4" Widescreen ( WKGA ) Display > * MS Office Software Sold Separately 9 * MS Office Software Sold Separately

Sony VAlO NR270NIS with Carrying Case

I 1 Saipan Cornp teh Services P.O. Box 2148CK, Saipan MP 96950

Phone: (670) 234-91 10 1 Fax: (670) 234-9119 E-mail: sales@saipancomputer.com

Date : 1 5/14/2008 I Paqe 1 OF 1 I QUOTE # BJ051408-01

Note: Please include the Ouote# on P.O.

Dear Sir/Madam: We are pleased to quote you the following:

ITEM# QTY. DESCRIPTION

ATTENTION :

From : Subject :

PRICEIUNIT AMOUNT

Domestic Violence

Bryan Price Quotation

01 01 HP Photosmart C4280 9 Color lnkjet Printerl Copier1 Scanner 9 Preview and print photos without a PC using the 1.5" Color LCD Display 9 Print Resolution: Up to 4800 x 1200 dpi k Print Speed: Up to 30ppm (mono)/ 23ppm (color) 9 Optical Scan Resolution: Up to 1200 dpi 9 Standard Media Capacity 100-sheets 9 Built-in Memory Card Reader 9 Interface: USB

02 01 HP OfficeJet 4315 9 Color lnkjet Printerl Copierl Scanner1 Fax 9 PrintICopy: Up to 20ppm (mono)/ 14ppm (color) 9 Print Resolution: Up to 4800 x 1200 dpi 9 Scan Resolution: 1200 x 1200 dpi 9 Fax Transmission Speed: 33.6 Kbps 9 Document Feeder: Up to 20 Sheets 9 Standard Media Capacity: 100 Sheets 9 Interface: US6

03 01 9 Color lnkjet Printer 9 Up to 20ppm B&W; 14ppm Color 9 Up to 4800 x 1200 dpi 9 Total Media Capacity: 80 Sheets 9 Monthly Duty Cycle: 1,000 Pages 9 Interface: USB

HP DeskJet D2460

ALL PRICES ARE INCLUSIVE OF SHIPPING CHARGE AND TAXES Note: Prices and specification are subject to availability of stock. Quote is valid for 15 days only. Delivery Time: For items on stock, SystemsIUnits will be delivered after confirmation of order and receipt of official purchase order. For Items not on stock, Please allow us Three (3) weeks for delivery. WARRANTY: We have One (1) year full on island warranty on all Parts and Labor. Warranties will be honored; unless it is determined that unit or part malfunction was due to customer's abuse, neglect or improper use. We will not honor any warranties on computer systems that are plugged directly into any electrical outlet without the benefit of a power protection unit.

We hope that you shall find the above quotation in order. If you have any questions regarding this quotation, please give us a call.

Signature over Printed Name Order Confirmation

Sewice beyond the sale . . .

Thank you for your inquiry.

bP4ad; MEGAbytebrsrwn.am Web: www.m+ytm~ipan.cm' SW6 RO. Box 7169 S a i m , PIP 96950 e7(1.23~,611 l(e) (i7t1~~35.613~ (FAX)

Domestic Violence Attn: Pat .I (670) 664-4589(F)/664-4583(P)

W e are pleased to provide the following items;

May 22, 2008

Lenovo 3000 NLOO Notebook FeaXu res

Processor; Intel Core 2 Duo T7100 1.8 GHz Screen Size: 15.4" T f l Active Matrix 1280 x 800 ( WXGA ) Memory: 2GB ( 2 x 1 GB) / 3 GR (rnax) Hard Drive: 160 GB Optical Drive: DWD-Writer, Integrated Networking: Fast Ethernet 10/100, 602.lla/b/g Integrated Features: Stereo Speakers, Wirelcss LAN Antenna Operating System: Mict~soft Windows XP Professional Battary Life: up to 4 hours Weight: 6 Ibs Warranty: I Ycar Limited Carrying Case

This quote is valid for (30) days only, prices are subject to change. Special ordered items require a minimum of 2 weeks delivery time. Please contact our office a t your earliest convenience if you have any additional questions.

Tha you f l M I O U Masilungan

EGAbyte of Saipan a

..... , v , A Y ~ > C ) { V . ~ * ~ # ~ ~ , ~ ~ '

P . 0 , Elox 95701 Salpan MP %950 Teiephw (670)2330168/69, 2350167

Fax (670)233-0170 ~ i ~ : ~ l e s ~ l p a n . c o m

Quoted to: PAT FAUG FAMILY TASK FORCE - LUGAT PAS

-

Date: 05/22/08 rime: 10:48 am

Page 1 of 1

Q U O T A T I O N ,

Customer No: 4524 Phone No: (67oj 684-4583

-

Stock No. Item ~ e s w s o n Quantity Unit Price Amount

6352 HP DESKJET D2460 PRINTER 1 139.00 139.00 US0 2.0 A-B M/M 15 PRNTR CABLE LENOVO 3000 N200bO769A7U LAPTP # Processor: Intel Core 2 Duo Processor T7100 (1.8GHz, 2MB L2 Cache, FSB 8OOMHz) # Chipset: Mobile lntel GM965 Express f Memory: 1GB (2x 512MB) DDR2-667 Memory, Max Capacity 4GB # Display: 15.4" WXGA (1280x800) VibrarrtView TFT GIosey LCD # Graphics Module: Intel GMA X3100 Graphics Controller # Hard Drive: 1GC)GB 5400rpm SATA Hard Drive # Optical Storage Device: Integrated DVDkRW Dual Layer Drive # Audio: Integrated Audio CODEC; Built-in Speakers # Connectivity: 56K Modem; 1 0Base-Tll OOBase-TX Fast Ethernet; Intel PRONVireless 3945ABG (802.1 1 alblg ) # Interface: 4x USB 2.0 Ports; IX IEEE 1394 Port; IX VGA Port; l x TV-out; I x RJl 1 Modsm Port; 1 x RJ45 LAN Port; I x Microphone-in; 1 x Headphones-out; 1 x Express Card Slat; 1x Fingerprint Reader # Card Reader: 5-in-'I Card Reader Support SD Cad, MultiMedla Card, Memory Stick, xD-Picture Card, or Memory Stick Pro Card # Battery Pack & life: 6-cell Lithium ion # AC Adaptec 65W AC Adapter # Dimensions (WxDxH): 14.17 x 10.5 x 1.42 inch # Weight; 6.23 Ibs # Operating System: Microsoft Windows Vista Business

Thank you for your business!

Commonwealth of the Northern Mariana Islands P

CRIMINAL JUSTICE PLANNING AGENCY ?

CoRmonmrlihofthc llwthrn Wrl~nr Inlands

F -V -

Purchase Order Routing Slip

1.) Purchase Orders will be received by C JPA from the Division of Procurement and Supply - The PO will be brought to the CJPA office for subgrantee file copy.

2.) The Subgrantee will be notified of the Purchase Order and it will be available for pick up at the C JPA office.

Purchase Order copies should be routed as follows.

White Copy: Goes to the Vendor to bring to finance for payment.

Pink Copy: To be signed by the Vendor as acknowledgment of receipt of the PO. It is to be returned back to the Division of Procurement and Supply.

Green Copy: Belongs to the Department or Organization who made the Purchase Request.

NOTE: For Capital Items, the White and Pink Copy will be held at Procurement and Supply until the items are delivered there by the vendor to be tagged.

Telephdne: (670) 664-1 500 Fax: (670) 664-1 51 5

DATE:

PURCHASE ORDEW -

.. .. I No. -:: .. : - -

INSTRUCTIONS

1. P.O. number must appear on all invoices. packages. packing lists. and other related docunlents. - .

-4

2. Payments requests, prior to receipt of shipment, nust include proof of shipment with invoice.

3. The CNMI Government reserves the right to reject any or all items received that are not in compliance with ordered specifications.

* SAMPLE'

4. AEWATL original invoices attached to the original corresponding CNMI Government Purchase Orders to the Division of Finance & Accounting. Att: Accounts Payable. P.O. Box 5234 CHRB Saipan. MP 96950. All correspondence with resards to payments must be directed to the above.

5. All correspondence regarding shipment of this order is to be directed to the Director. Procurement & Supply. CNMI.

6. Any refund check should be made payable to CNMI Treasury. Mail all refund to the above address.

QUANTITY

'i

\

VIA:

.IVER TONA,F;~ - 5 -q 1 2, -. 1 TOTAL . .. ' . ' - F!;L\ - .. , L , - ' . . -.. 2 , + ' - -.. - . _ . .

, .. . , F. .: : . -", I I , - . .- I .. i. i s .,' - - : . I

UNITS OF ISSUE

&Jq

DESCRIPTION

F'.F; ;:I Ny J.;.,- .;;,C :,j.i'L &jJTF p.Rf,E-* - ?F< 1 1 $T3.s , ~ , ~ ~ ~ :,rj#PX.TCT 1 :".: ?. 7 - - - F ,I; FLT\~T ,- :'; -: " " ;.., :n p ' +,E - :s ::! :. 3

: . . - i

NijR yo m e '. ... -, ? '

BOU, wpw, 96950

UNIT PRICE

. . - - . . ' . , . ;̂ i A . . - -

TOTAL PRICE

- . . . , . ! .. .t w ' . "

I

FOB P O m SHIP VIA: DELNERY T W : I

COMMONWEALTH OF THE NORTHERN MAFUANA ISLANDS - %

SAIPAN, MP 96950 PURCHASE REQUISITION

LOCAL ASAP

. % - -

REQUESTING OFFICE:

Family Court Division

TOTAL REQUISITION AM0 160.00 I

JUSTIFICATION: 1 '

Printinq and reprodu!tion of the Juvenile Minute Order. Standard Court. Orc

PREPARED BY ./

Patrick .V . Dia

Form.

VENDOR WER, NAME & AD~MSS: Marianas Printing Services, Inc p.0.-BOX 500030 Saipan, MP 96950

Item No.

1.

ead1Expenditure Authority) DATE

Presiding Judge 1 1

DATE:

12 -20.06 .-

SHIP TO: W A N D S Lowerbase, Saipan

REQ. NO: FCD 07-006 r . J

ORDER N L - Uf' " ,/ ''.<

Qty

4

Account Number

reproduction.

Unit Bus. Unit

J4589E.%2300

._ -. ".,

----#-

I '1 I I

Description

Juvenile Minute Order-Printing ard

Unit Cost

40.00

,Account

-" -&. "&

Extended Cost

160.00

Commonwealth of the Northern Mariana Islands

Travel Authorization Inter-Island CNMI

1.) Travel Authorizations are to be prepared by Program Coordinator/Traveler, with travel arrangements, agenda documents, and itinerary attached.

NOTE: Travel Authorizations out the C N M should include the following: - Travel Authorization Form - Itinerary

Agenda, or schedule of events - Signed (by the traveler) travel advanced form

Travel Authorizations must be Signed and Approved by the Department or Organization's Expenditure Authority:

NOTE: The Department Head is the TA's Requestor and the Authorizing signature for Transportation.

2.) The TA is then brought to the Finance Travel Section for Calculation.

3.) The TA is then to be dropped to the C JPA office for signature.

- The Travel Authorization will be reviewed by the grants individual Program Manager for fund status and program relevance.

- Approved Travel Authorizations will be signed by CJPA Executive Director. NOTE: The CJPA Executive Director will sign at the Authorizing Ofice's Signature Portion, as well as the Authorizing s i g n . r e for transportation. CJPA will return the approved TA to the subgrantee for further routing.

5.) The Travel Authorization is then to be dropped off at Finance Federal Section for final approval. After all required signatures are obtained; Travel Authorizations will be forwarded to Travel Section.

Note: Follow up with the Division of Treasury for Per Diem allowances.

UTHORIZATION MARIANAISLANDS a - AFETY -.SY &----- ----.

/", .* $,

'

, ; ; A

A X A - .

, -, , *. -,; ;;:/

7. ACCOU~~;ING OFF+& . -.: . ' ' x x w p a n . . . , * / f , \ , . \ ' f &"'.

You a Splicable laws and regulation. r e au -travel as indicated below and to incur necessary expenses in ach&x&$$b.q

PLACES OF TRAVEL 8. FROM: Tinian 9. TO: Saipan/re turn

lo . PURPOSE ANDREMARKS: To bring documents to CSPA, Finance, pick-up cellphones, get DVAM items quotations, attend to other DV related matters.

Travel is performed in the best interest of the CNMI.

11. PER DIEM ALLOWANCE:

Subsistance allowance only.

12. PERIOD OF TRAVEL: Beginning on or about 08/=/08 Ending on or about 08m/08

MODE OF TRAVEL

13. I 3 Common carrier 14. O Extra fare

16. Privately owned at a mileage rate of

(a) U Administratively determined to be to the advantage of the Government (b) 0 A showing of advantage to the Government

(c) Not to exceed cost by common carrier, includ~ng consideration of Per Diem allowance

15. Government-owned conveyance cents, subject to:

MISCELLANEOUS

17. Transportation immediate family usehold goods and personal effects .

20. Transportat ion

21. Per Diem

Resident Department Head

25. Rernadita C. Palacios, RDH, Finance, Saipan 29. ~xecu t iGe Director, CJPA CHIEF, FINANCE 8 ACCOUNTING (T~tle)

White-TRAVELER'S COPY Yellow-DEPT.'S COPY Pink-ACCOUNTING Goldenrod-TRAVEL SECTION

Commonwealth of the Northern Mariana Islands

CRIMINAL JUSTICE PLANNING AGENCY --

Travel Authorization Out of the CNMI

1.) Travel Authorizations are to be prepared by Program Coordinator/'Traveler,

NOTE: Travel Authorizations out the CNMI should include the following: - Travel Authorization Form - Itinerary - Agenda, or schedule of events - Registration (if any) - Signed (by the Traveler), travel advanced form

Travel Authorizations are to be Signed and Approved by the Department or Organization's Expenditure Authority:

NOTE: The Department Head is the Requestor's Signature.

Travel Authorizations must include a concurrence line for the CJPA Executive Director and the Authorizing Signature for transportation is for the GovernorILt. Governor.

2.) The TA is then to be brought to Finance Travel Section for Calculation,

3.) The TA is then to be dropped to the CJPA office for signature.

- The Travel Authorization will be reviewed by the grants individual Program Manager for fund status and program relevance.

Approved Travel Authorizations will be signed by CJPA Executive Director and returned to Subgrantee for further routing.

5.) The Travel Authorization is then to be dropped off at Finance Federal Section for final approval to be signed by the Director of Finance and Accounting.

6.) The TA is to be picked up and dropped off at the Governor/Lt. Governor's Of'fice for r i a l approval.

7.) After all required signatures are obtained; Travel Authorizations are to be picked up and dropped off to Finance Travel Section.

Note: Follow up with the Division of Treasury for Per Diem allowance.

TRAVEL AUTHORIZATION

LTH OF THE NORTHERN MARIAN ICE OF THE GOVERNOR IPAN, MARJANA ISLANDS 96950

NAME / S.S. No.

6. TITLE Il&rting C!-tor/~ocial Worker 7. ACCOUNTING OFFICE Saipan

You are authorized to travel as indicated below and to incur necessary expenses in accordance with applicable laws and regulation.

PLACES OF TRAVEL 8. FROM: Saipan 9. TO: Guam & Return

10. PURPOSE AND REMARKS: To attend the Conference on Sexual Assault: "Cultural

Sensitivity in Sexual Assault Awareness, Prevention and ~esponse".

11. PER DIEM ALLOWANCE: As per standard C'NMI Per-diem rate,

12. PERIOD OF TRAVEL: Beginning on or about 0811 2/08 Ending on or about 0811 3/08

13. fi Common carrier 16. Privately owned

MODE OF TRAVEL

, 14. Extra fare at a mileage rate of

15. 0 Government-owned conveyance cents, subject to:

(a) Administratively determined to be to the advantage of the Government (b) A showing of advantage to the Government mncmeii by: \ k - J 7[46p (c) Not to exceed cost by common carrier, including consideration of Per Diem allowance

JEROME IER

17. Transportation immediate family

--

MISCELLANEOUS

1 9. Shipment household goods and personal effects

1 8. Other (Specify)

ESTIMATED COST

20. Transportation Pacific Sky 21. Per Diem ((REQUESTOR'S SIGNATURE)

ArnRNEY m a (TITLE)

28. BENIGN0 R, FI 'TnL 24. Charged TO: J65883-62500 (Authorizing officer's signature)

25. -0s 29. GOVERNOR CHIEF, FINANCE 8 ACCOUNTING (Title)

White-TRA VELER'S COPY Yellow -DEPT. 'S COPY Pink4 CCOUNTING Goldenfad-TRA VEL SECTION

'd

P

Cz

H

'TI

H

CI

Cn 2 ;

s t-' cn

M z H CI

M

cn

0

t-'

The Guam Coalition Against Sexual Assault & Family Violence in partnership with the Department of Public Health & Social Sewices

presents a Sexual Assault Conference

"Cultural Sensitivity in Sexual Assault Awareness, Prevention and Response''

AGENDA

Registration Welcome and Opening Remarks

Guam Coalition Against Sexual Assault & Family Violence Department of Public Health & Social Services

Guam's Sexual Assault Law Attorney General, Alicia Limtiaco

What is the Sexual Assault Problem on Guam? The Sexual Assault Response Team: What is it and how does it work?

Healing Hearts Crisis Center, Department of Mental Health 9: 50-1 0: 05 What is Culture? (table discussions)

Facilitated by Val Kalei Kanuha, PhD, MSW 10:05- 10:20 Break 1 0: 20- 1 1 : 50 Culture & Cultural Sensitivity in Sexual Assault Awareness, Prevention

and Response Facilitated by Dr. Val Kalei Kanuha, PhD, MSW

Working Lunch - The Guam Coalition Against Sexual Assault & Family Violence, Its Members, and their Services

12:45- 1 :45 Cultural Sensitivity in Sexual Assault Awareness, Prevention and Response & Pacific Island Cultures

* Val Kalei Kanuha, PhD, MSW Chuukese Culture

Albert Nslich Filipino Culture

Elizabeth Cena Break Translating Cultural Knowledge and Snsitivity to Practice (table discussions)

Facilitated by Val Kalei Kanuha, PhD, MSW Effect of Sexual Assault on Victims

Mary Fegurgur, Psy.D. Sexual Assault in the Context of Family Violence

Karen Carpenter Closing Remarks

Monica Taimanglo and Val Kalei Kanuha, Ph.D., MSW

This Conference is partially fbnded by: The Department of Justice, Office of Violence Against Women, Grant Number 2007-SW-AX-0077 and the Centers for Disease Control and Prevention, Grant Number 5VF 1 CEO0 1 13 0-02.

APPLICATION AND ACCOUNT FOR ADVANCE OF FUNDS

U.S. (Department or establishment)

Account No.

Name A m , J u a n L .

AGO (Bureau, division, or office)

An r rdnna of funds is hereby requested for travel and other expenses to be

FOR USE OF APPLICANT

(Signature of approving officer)

h m e d under authorization No. , dated

Mail check to

07/28/08 ( h t e )

(Title) I (Appropriation to be charged)

Balance due U.S. from previous advance. . . . S

Amount herein applied for. . . . . . . . . . . . . . $

I

Total S

Remarks: Signature of applicant above duth~rizes collection of the amount of this advance by payroll deduction if travel voucher is not iubmitted within 30 days after completion of this travel and for any part of the advance not collected on the travel or by cash payment.

Commonwealth of the Northern Mariana Islands GO PIa4 ~a-u s u CRIMINAL JUSTICE PLANNING AGENCY ~1

Travel Voucher

l.) Travel Vouchers are to be turned in after a traveler has returned from their trip. Travel Voucher forms must include all locations, dates, and times of departures and arrivals. Forms must be signed by the traveler.

Travel Vouchers are also to be Signed and Approved by the Department or Organization's Expenditure Authority:

i.e. Department Head - Supervisor - Director - Commissioner - Secretary

NOTE: The Expenditure Authority and Project Coordinator should be the ones who applied for and signed for the grant application.

Travel Voucher must include all of the following: - Trip Report - Airline Tickets - Flight Itinerary - Boarding Passes - All Receipts for Transportation: Car Rental, Fuel, Parking, etc..

NOTE: Travel Vouchers should also include a concurrence line for the Executive Director of CJPA and the Deputy Special Assistant of Administration.

2.) The Request is then to be dropped to the C JPk office for signature.

a. The Travel Voucher will be reviewed by the grants individual Program Manager and copies will be made for the Subgrantee's CJPA File.

b. Approved Travel Vouchers will be signed by CJPA Executive Director and returned to Subgrantee for further routing.

3.) Travel Vouchers are then to be routed to be signed by the Deputy SAA.

4.) After all required signatures are obtained; Travel Vouchers are to be picked up dropped off at the Department of Finance Travel Section.

NOTE: Follow up with Finance Division of Treasure for any reimbursements.

EALTH OF THE NORTHERN MARIANA ISL TRAVEL VOUCHER

(9) Itemized Expenditures (attached receipts) Descridion

All information provided here is complete and true to the best of my knowledge and belief.

9/16/08 (10) Signature ofir'mveler Date

- cr'

/ f ! t thb 'T . Gregory 4

(1 1) Signature of Department or Agency Head

Joseph C. ~ - ~ i L l - a b o m e z , Dep. SAA (12) Signahm of Appoving Officer Date

Amount

1

Dept. of Finance Use Only

Total Per Diem Earned:

Plus Total Itemized Exp's:

# Total

Expenditures:

L ~ S S Total

Advances Rec'd: --- Net Tol(From)

Traveler:

Check Date AIR Trsf Vchr No.

Rec'd DOF - Fin. & Acctg.

Returned to Dept.

Rec'd DOF - Fin. & Acctg.

Description

( )

Check No.

Amount

Orgn Acct

Certified by

Cost Cntr

Date:

Enc No. PIC Amount

Lugat PdsLeliyal Ghilarnmwey Family Violence Task Force

Commonwealth of the Northern Mariana Islands Tel: (670) 664-4580/4581/4582/4583/4584

MEMORANDUM

To:

Thru:

From:

Date:

Re:

Matthew T. ~ r e ~ o q f F - 6 Attorney General

Lauri Ogumoro, FVTF Chairperson k%?I Juan L. Aguon, DVIC Social Worker

September 16,2008

Guam Trip Reporf

Traveled to on the 13' A waremss,

Guam on the evening of August 12 to participate in the one day conference of August. The conference titled "Culhcral S e ~ * t i w in Sexual Assault Prevepztc'oon and Response" was held at the Guam Marriott Resort & Spa.

At the beginning of the day was a short presentation on the people involved with the 'Guam Coalition Against Sexual Assault & Family Violence' as well as the 'Department of Public Health & Social Services'. People who are actually frst responders to sexual assault cases. Next in line was Attorney A. Limtiaco (AGO) who gave a presentation on the different degrees of sexual criminal charges. The most interesting portion of the day was the presentation by Dr. Val Kalei Kanuha. Her presentation was mostly on the rehabilitation program which she started in Hawaii, titled "Ke Ala Lokahi". Her participants are all court referral, defendants in both Domestic Violence and Sexual Assault cases. The program is based on the relationship between people and nature; 1) The source: God, elements, our ancestors (things we cannot control), 2) The creation: Land, ocean, animals (Things we cannot control but can destroy), & 3) The Offspring: humandkind "Na Kanaka" (Things we can control and often destroy).

Overall, the conference is good but time is very sh?rt, considering it was only one day and there were a series of presenters scheduled for the day. The "Ke Ala Lokahi" program is something that the CNMI FVTF or CGC should look into in the treatment processes of defendants.

~ u a n t . DVIC

Building #1233, Capitol Hill P.O. Box 501 133

' /

TRAVEL AUTHORIZATION

LTH OF THE NORTHERN MARIAN ICE OF THE GOVERNOR IPAN, MARIANA ISLANDS 96950

NAME / S.S. No. 5. OFFICIAL STAT10

6. TITLE ~ n a t o r / ~ o c i a l Worker 7. ACCOUNTI ~y3#E!tijiii~i,pa" , . I s

You are authorized to travel as indicated below and to incur nece

8. FROM: Saipan

standard CMMI P

'42. PERIOD OF TRAVEL: Beginning on or about 08/12/08 Ending on or about 08/13/08

13. a Common carrier 16. Privately owned

MODE OF TRAVEL

14. 0 Extra fare at a mileage rate of

15. Government-owned conveyance cents, subject to:

(a) Administratively determined to be to the advantage of the Government (b) A showing of advantage to the Government Concurred by: $k~&+- 7/d6a (c) Not to exceed cost by common carrier, including consideration of Per Diem allowance

JEROME rn- .- -

MISCELLANEOUS

17. Transportation immediate family 19. Shipment hoySbtpqld goods and personal effects

1 8. 0 t her (Specify) / I .WYJ.'AL AU'J.'HUJ$LZEU B Y : /W /

B - w ESTIMATED COST

21. Per Diem ((REQUESTOR'S SIGNATURE)

22. Other

I -TiL Charged To: J6588E-62500 I

G O m R (Title)

ite-TRA VELER'S COPY Yellow -DEPT. 'S COPY Pink-ACCOUNTING Goldenrad-TRA VEL SECTION

hGUON/JUANMR REC LOC--L'FKR2D F'RN1 R.mD9060CI ico96-6S.SPIII- p.h-h- . - . - - - -

---.---.----.-.--- J

AGUONIJUAN MR l2AUG SPN

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PACIFIC SKY TRAVEL SERVICES DATE 0 7AUGUST 0 8 MSV BUILDING 3 CHALAN KANOA AGENT AV/AV BOOKING REF 4S86WN PO BOX 500774 SAIPAN MP 96950 TELEPHONE: 670-235-0942 FAX : 670-235-0946

AGUON/ JUAN MR

SOLD TO CNMI GOVT D Y S

SERVICE DATE FROM

CONTINENTAL AIRLINES Y2AUG SAIPAN CO 9605 TUESDAY SAIPAN INTL 0 ECONOMY

GUAM A.B WON PAT IN

DEPART ARRIVE

NON STOP RESERVATION CONFIRMED 0:50 DURATION FLIGHT OPERATED BY CAPE AIR DBA CONTINENT

AIRCRAFT OWNER: 9K CAPE AIR AIRCRAFT: AEROSPATIALE/ALENIA ATR42/72

SEAT 09C NO SMOKING CONFIRMED

f'T.Tf'K UbRF FnP GUAM CITY INFO, TRANSFERS & EVENTS

AGlJON./JIIANMR REC LOC -DFKR12D I:'RN1 Rc-D9060A - . - ___-.-. -_--_--

IE96a6_SPNSRIPRh -.-.---- J

CONTINENTAL AIRLINES 17AUG GUAM SAI PAN CO 9606 SUNDAY A.B WON PAT IN SAIPAN INTL 0 ECONOMY

CLICK HERE

NON STOP RESERVATION CONFIRMED 0:50 DURATION FLIGHT OPERATED BY CAPE AIR DBA CONTINENT

AIRCRAFT OWNER: 9K CAPE AIR AIRCRAFT: AEROSPATIALE/ALENIA ATR42/72

SEAT 10C NO SMOKING CONFIRMED

FOR SAIPAN CITY INFO,

RESERVATION NUMBER(S) CO/DFKR2D

AGUON/ JUAN MR ETKT:cO/OO~ 1996635873

TRANSFERS EVENTS

CLICK THE FOLLOWING LINK TO ACCESS YOUR ONLINE ITINERARY:

Continental - - --- - - .--.....I -̂-A ----I---"-- --- - - - - Name: AGUON/ JUANMH j Date: 12AUG 17 OnePass: Mileage:

-_. _ _ . -_--...-__--.--I

Gate: r__A-*-_-~_- -- 6seat: 99(1 --- - - Depart: 630P

SA I PAN Arrive: 720P

GUAM Board Time: 555P 00519966358730

Continental , Date: 4 7 8e I';

&kihbe ? p ?.U!&$ -- - - --

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Onepa& ;-;;7:- '" Mileage: 509 IW ILFZ

-- "_--A_-- ----- - ---- - - -- - --- Depart: 8ooP GUAM Arrive: fK50Q SA 1 PAW

MAITE MOBlL SERVICE @TATION Service is our Business

Tel: 477-5617191 66 Fax: 477-5021

SOLD BY: DATE D!&/E,L~oL NAME: 1 '

Plate # Gallons sold Acd. FWD.

-lunterYs inn & Hunter's Rent-A-Car !91 Ypao Road ramuning, Guam, 9691 3 rel. (671 )647-8970 Fax. (671 )646-6402 3ill To JUAN AGUON

P.O. No. I Terms I Project 1 1

DAYS Description Rate Amount I t 1

2 I Car Rental - 0814 3/0%-0fll14Tf)8 I $40.00 1 $80.00 2006 Chevy Aveo - AHT8862 I

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Commonwealth of the Northern Mariana Islands I

i 3 - . CRIMINAL JUSTICE PLANNING AGENCY @"UT

CoRnn*ulW

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Reimbursement Request

1.) Reimbursement Requests are to be in a memo format from the Department Head addressed to the CJPA Executive Director.

The Request should include a concurrence line for the Executive Director of C JPA.

All Check Requests should include all receipts for purchases under the grant. All receipts must be dated within the grant award period.

2.) The Request is then to be dropped to the CJPA office for signature.

a. The request will be reviewed by the grants individual Program Manager for figures and eligibility for reimbursement.

b. If approved, it will be signed by the CJPA Executive Director, a copy will be made for subgrantee's CJPA file, and will be ready for pick up.

c. If not approved, it will be returned to the subgrantee with a returned notice and explanation as to why it was not approved.

3.) CJPA will then make a request to the Department of Finance for check reimbursement.

Please follow up with the Finance Division of Treasury for check issuance.

- ';(- n; ' )L<?#RTHERN MARIANA ISLAND:

P U B L I C DEFENDER

OFFICE OF THE PUBLIC DEFENDER COMMONWEALTH OF THE NORTHERN MARIANA I S L A N D S

C I V I C C

TEL: (67

September 25,2006

BY HAND DELIVERY Mr. Herman S. Sablan Director Procurement & Supply Saipan, MP 96950

E N T E R C O M P L E X , P.O. B O X S O 1 0007 S A I P A N , M P B e B S O

0) P ~ ~ - B S O ~ FAX: (670) 234-1 00

I SAMPLE

Re: Justification for the Sole Source Professional Services Contract for Linda Graf (above $2500)

Dear Mr. Sablan:

I respectfblly, and urgently, request your approval of the attached sole source contract for professional services for Ms. Linda Graf fiom October 1,2006 to May 3 1,2007. Ms. Graf's services are authorized, specifically funded, and will be paid for pursuant to a $1 0,000 federal grant supporting our Juvenile Assessment Project. This project is funded through the Juvenile Accountability Incentive Grant and approved by and administered through the Commonwealth Criminal Justice Planning Agency. Ms. Graf has been awarded a sole source contract for this project for Fiscal Years 2005 and 2006.

Ms. Graf is an on-island Licensed Clinical Professional Counselor and a Certified Rehabilitation Counselor. See Attachment A (Ms. Graf's curriculum vitae). She has previously been appointed by the Corntnonwealth Superior Court as a consultant. Ms. Graf s specialty is crisis intervention and assisting "at-risk" children. We need her urgently to assist this office and

8 our juvenile clients.

The sole source contract is justified because no one else is available on-island who has the credentials of Ms. Graf. She is uniquely qualified to render the specialized services called for by our project. Indeed, we had a great deal of trouble finding a licensed clinician with the proper specialty and qualifications before we identified Ms. Graf. We have scoured the Commonwealth for other licensed clinicians with this specialty who have no conflict of interest in assisting our juvenile clients, and we have found none. While there may be other qualified vendors off-island, it would be a waste of this small grant to have the specialist fly in repeatedly for client interviews, investigations and court appearances.

Therefore, approval of a sole source contract for Ms. Graf s professional services is in the best interest of the Commonwealth. Please call me if you have any questions in this regard. Thank you for your assistance.

Sincerely,

Elisa A. Long Public Defender

INDEPENDENT CONTRACTOR

CONTRACT NO. . -

This agreement for services by an independent contractor is entered into between the Commonwealth of the Northern Mariana Islands, herein referred to as the "Commonwealth", and Linda Graf , Address P.O. Box 5725 CHRB. Saipan, MP 96950, herein referred to as the "Contractor".

This agreement is effective as of October 1,2006 and shall continue until May 31, 2007.

The Commonwealth agrees to pay the Contractor:

Total Fees NTE: $8,000.00 Payable: At a rate of $70.00 per hour.

The Commonwealth requires completion of the following scope of work which the Contractor understand and represents that it has the necessary expertise, training, knowledge, materials, manpower, and time to perform for the fee stated.

Juvenile Evaluation Project Project Title

Scope of Work:

See Exhibit " A

Contract Deliverables:

See Exhibit " A

Schedule:

See Exhibit "A"

Provided by Contractor:

Deliverables described in Exhibit "A"

Provided by Commonwealth:

Pavment in the amount of $8,000.00 in increments of $70 per hour.

Page 1 of 13

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5 5. Kickbacks: It shall be a breach of contract for any payment, gratuity or offer of employment to be made by or on behalf of a subcontract under a contract to the prime contractor or higher tier subcontractor or any person associated therewith as an adducement for the award of a subcontract or order.

. - - . -- § 6. Representation of Contractor Concerning Continaent Fees: The Contractor hereby represents that it has not retained any person to solicit or secure government contracts upon an agreement or understanding for a commission percentage, brokerage or contingent fee except for the retention of a bona fide employees or bona fide established commercial selling agencies for the purpose of securing business.

§ 7. Channes:

Change Order. By a written order at any time, and without notice to Surety, the Procurement Officer or the Official with Expenditure Authority may, subject to all appropriate adjustments, make changes within the general scope of this contract in any one or more of the following:

a. Drawings, designs, or specifications, if the supplies to be furnished are to be specially manufactured for the commonwealth in accordance therewith;

b. Method of shipment or packing; or

c. Place of delivery.

Adjustments of Price or Time for Performance. If any change order increases or decreases the Contractor's cost of, or the time required for the performance of any part of the order, an adjustment shall be made and the contract modified in writing accordingly. Any adjustment in contract price made pursuant to this clause shall be determined in accordance with the "Price Adjustment" clause of this contract. Failure of the parties to agree to an adjustment shall not excuse the Contractor from proceeding with the contract as changed, provided that the Commonwealth promptly and duly makes such provisional adjustments in payment or time for performance as may be reasonable. By proceeding with the work, the Contractor shall not be deemed to have prejudice any claim for additionpl compensation, or an extension of time for completion.

Time Period for Claim. Within thirty (30) days after receipt of a written change order under paragraph (1) (Change Order) of this clause, unless such period is extended by the Chief Procurement Officer in writing, the Contractor shall file notice of intent to assert a claim for an adjustment. Later notification shall not bar the Contractor's claim unless the Commonwealth is prejudiced by the delay in notification.

Claims Barred After Final Payment. No claim by the Contractor for adjustment hereunder shall be allowed if notice is not given prior to final payment under this contract.

Page 3 of 13

Other Claims Not Barred. In absence of such a change order, nothing in this clause shall be deemed to restrict the Contractor's right to pursue a claim arising under the contract if pursued in accordance with the clause entitled, "Claims Based On an Official With Expenditure Authority's Actions or Omissions, Notice of Claim" clause, or for breach of contract. - . --

§ 8. Stop Work Order:

Order to Stop Work. The Chief Procurement Officer may, by written order to the Contractor, at any time, and without notice to any Surety, require the Contractor to stop all or any part of the work called for by this contract. This order shall be for a specified period not exceeding ninety (90) days after the order is delivered to the Contractor, unless the parties agree to any further period. Any such order shall be identified specifically as a Stop Work Order issued pursuant to this clause. Upon receipt of such an order, the Contractor shall forthwith comply with its terms and take all reasonable steps to minimize the occurrence of costs allocable to the work covered by the order during the period of work stoppage. Before the stop work order expires, or within any further period to which the parties shall have agreed the Chief Procurement Officer shall either: (a) cancel the stop work order; or (b) terminate the work covered by such order as provided in the "Termination for Defaultn clause or the "Termination for Convenience" clause of this contract.

Cancellation or Expiration of the Order. If a stop work order issued under this clause is canceled at any time during the period specified in the order, or if the period of the order or any extension thereof expires, the Contractor shall have the right to resume work. An appropriate adjustment shall be made in the delivery schedule andlor the contract price shall be modified in writing accordingly, if:

a. The stop work order results in an increase in the time required for, or in the Contractor's costs properly allocable to, the performance of any part of this contract; and

b. The contractor asserts a claim for such adjustment within thirty (30) days after the end of the period of work stoppage; provided that, if the Chief Procurement Officer decides that the facts justify such' action, any claim may be received and acted upon a f any time prior to final payment under this contract.

Termination of Stop Work. If a stop work order is not cancelled and the work covered by such order is terminated for default or convenience, the reasonable cost resulting from the stop work order shall be allowed by adjustment or otherwise.

Adjustment of Price. Any adjustment in contract price made pursuant to this clause shall be determined in accordance with the "Price Adjustment" clause of this contract.

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10. Variation In Quantitv: Upon agreement of the parties, the quantity of supplies or services or both specified in this contract may be increased by a maximum of ten percent (10%) provided:

the unit prices will remain the same (except for any price adjustments otherwise applicable) ; and -- - . --

the Chief Procurement Officer makes a written determination that such an increase will either be more economical than awarding another contract or that it would not be practicable to award another contract.

1 1. Price Adjustment:

Price Adjustment Methods. Any adjustment in contract price pursuant to a clause in this contract shall be made in one or more of the following ways:

a. By agreement on a fixed price adjustment before commencement of the pertinent performance or as soon thereafter as practicable;

b. By unit prices specified in the contract or subsequently agreed upon;

c. By the cost attributable to the event or situation covered by the clause, plus appropriate profit or fee, all as specified in the contract subsequently agreed upon;

d. In such other manner as the parties may mutually agree; or

e. In the absence of agreement between the parties, by a unilateral determination by the Chief Procurement Officer of the costs attributable to the event or situation covered by the clause, plus appropriate profit or fee, all as computed by the Chief Procurement Officer in accordance with generally accepted accounting principles.

Submission of Cost or Pricing Data. The Contractor shall provide cost of pricing data for any adjustments.

12. Termination For Default:

Default. If the Contractor refuses or f6ls to perform any of the provisions of this contract with such diligence as will insure its completion within the time specified in this contract, or any extension thereof, or otherwise fails to timely satisfy the contract provisions, or commits any other substantial breach of this contract, the Chief Procurement Officer may notify the Contractor in writing of the delay or non- performance and if not cured in ten (10) days or any longer time specified in writing by the Chief Procurement Officer, such officer may terminate the Contractor's right to proceed with the contract or such part of the contract as to which there has been delay or failure to properly perform. In the event of termination in whole or in part, the Chief

Page 6 of 13

Procurement Officer may procure similar supplies or services, in a manner and upon terms deemed appropriate by the Chief Procurement Officer. The Contractor shall continue performance of the contract to the extent it is not terminated and shall be liable for excess costs incurred in procuring similar goods or services.

.- - . -4

Contractor's Disputes. Notwithstanding termination of the contract and subject to any direction from the Chief Procurement Officer, the Contract shall take timely, reasonable, and necessary action to protect and preserve property in the possession of the Contractor in which the Commonwealth has an interest.

Compensation. Payment for completed supplies delivered and accepted by the Commonwealth shall be at the contract price. Payment for the protection and preservation of property shall be in an amount agreed upon by the Contractor and the Chief Procurement Officer; if the parties fail to agree, the Chief Procurement Officer shall set an amount. The Commonwealth may withhold from amounts due the Contractor such sums as the Chief Procurement Officer deems to be necessary to protect the Commonwealth against loss because of outstanding liens or claims of former lien holders and to reimburse the Commonwealth for the excess costs incurred in procuring similar goods and services.

Excuse For Non-Performance Or Delayed Performance. Except with respect to defaults of subcontractors, the Contractor shall not be in accordance with its terms (including any failure of the Contractor to make progress in the protection of the work hereunder which endangers such performance) if the Contractor has notified the Chief Procurement Officer within fifteen (1 5) days after the cause of the delay and the failure arises out of causes such as: acts of god; acts of public enemy; acts of the Commonwealth and any other governmental entity in its sovereign or contractual capacity; fires; floods; epidemic; quarantine restrictions; strikes or other labor disputes; freight embargoes; or unusually severe weather. If the failure to perform is caused by the failure of a subcontractor to perform or to make progress, and if such failures arises out of causes similar to those set forth above, the Contractor shall not be deemed to be in default, unless the supplies or services to be furnished by the subcontractor were reasonably obtainable from other sources in sufficient time to permit the Contractor to meet the contract requirements. Upon the request of the Contractor, the Chief Procurement Officer shall ascertain the fgcts and extent of such failure, and, if such Officer determines that any failure to perform was occasioned by any one or more of the excusable causes, and that, but for the excusable cause, the Contractor's progress and performance would have met the terms of the contract, the delivery schedule shall be revised accordingly, subject to the rights of the Commonwealth under the clause entitled "Termination For Convenience".

Erroneous Termination For Default. If, after notice of termination of the Contractor's right to proceed under the provisions of this clause, it is determined for any reason that the contractor was not in default under the provisions of this clause, or that the delay was excusable under the provision of paragraph 4 ("Excuse For Non-Performance Or Delayed Performance") of this clause, the rights and obligations of the parties shall be

Page 7 of 13

the same as if the notice of termination had been issued pursuant to the clause providing for Termination For Convenience of the Commonwealth.

Additional Rights and Remedies. The rights and remedies provided in this clause are in addition to any-other rights and remedies provided by law or under this contract. ----

Termination For Convenience:

Termination. The Chief Procurement Officer may, when the interests of the Commonwealth so require, terminate this contract in whole or in part, for the convenience of the Commonwealth. The Chief Procurement Officer shall give written notice of the termination to the Contractor specifying the part of the contract terminated and when the termination becomes effective.

Contractor's Obligation. The Contractor shall incur no further obligation in connection with the terminated work and on the date set in the notice of termination, the Contractor will stop work to the extent specified. The Contractor shall also terminate outstanding orders and subcontracts related to the terminated work. The Contractor shall settle the liabilities and claims arising out of the termination of subcontracts and orders connected with the terminated work. The Chief Procurement Officer may direct the Contractor to assign the Contractor's right, title, and interest under terminated orders or subcontracts to the Commonwealth. The Contractor must still complete the work not terminated by the notice of termination and incur obligations as are necessary to do so.

Right to Supplies. The Chief Procurement Officer may require the Contractor to transfer title and deliver to the Commonwealth in the manner and to the extent directed by the Chief Procurement Officer.

Any completed supplies; and

Such partially completed supplies and materials, parts, tools, dyes, jigs, fixtures, plans, drawings, information, and contract rights (hereinafter called "manufacturing material") as the Contractor has specifically produced or specially acquired for the performance of the terminated part of this contract. The Contractor shall, upon direction of,the Chief Procurement Officer, protect and preserve property in the possession of the Contractor in which the Commonwealth has an interest. If the Chief Procurement Officer does not exercise this right, the Contractor shall use best efforts to sell such supplies and manufacturing materials in accordance with the standards of the Uniform Commercial Code of the Northern Marianas, 5 CMC § 2706. Utilization of this section in no way implies that the Commonwealth has breached the contract by exercise of the "Termination For Convenience" clause.

Compensation.

The Contractor shall submit a termination claim specifying the amounts due because of the Termination for convenience together with cost and pricing data

Page 8 of 13

to the extent required. If the contractor fails to file a termination claim within one (1) year from the effective date of the termination, the Chief Procurement Officer may pay the Contractor, if at all, an amount set in accordance with paragraph (c) of this paragraph.

. - - . -- The Chief Procurement Officer and the Contractor may agree to a settlement provided the Contractor has filed a termination claim supported by cost or pricing data to the extent required and that the settlement does not exceed the total contract price plus settlement costs reduced by payments previously made by the Commonwealth, the proceeds of any sales and supplies and manufacturing materials under paragraph 3 of this clause, and the contract price of the work not terminated.

Absent complete agreement under subparagraph (b) of this paragraph, the Chief Procurement Officer shall pay the Contractor the following amounts, provided payments agreed to under subparagraph (b) shall not duplicate payments under this subparagraph:

contract prices for supplies or services accepted under the contract.

costs incurred in preparing to perform and performing the terminated portion of the work plus a fair and reasonable profit on such portion of the work (such profit shall not include anticipatory profit or consequential damages) less amounts paid or to be paid for accepted supplies or services; provided, however, that if it appears that the Contractor would have sustained a loss if completed, no profit shall be allowed or included and the amount of compensation shall be reduced to reflect the anticipated rate of loss.

(iii) cost of settling and paying claims arising out of termination of subcontracts or orders pursuant to paragraph (2) of this clause. These costs must not include cost paid in accordance with subparagraph (c) (ii) of this paragraph.

(iv) the reasonable settlement costs of the Contractor including accounting, legal, clerical, and other ,expenses reasonably necessary for the preparation of settlement cla~ms and supporting data with respect to the terminated portion of the contract for the termination and settlement of the contracts thereunder, together with reasonable storage, transportation, and other costs incurred in connection with the protection or disposition of property allocable to the terminated portion of the Contract. The total sum to be paid the Contractor under this subparagraph shall not exceed the total contract price plus reasonable settlement costs of the Contractor reduced by the amount of payments otherwise made from the proceeds of any sales of supplies and manufacturing materials under subparagraph (b) of this paragraph, and the contract price of work not terminated.

Page 9 of 13

14. Public Auditor: As required by Section 404 of Public Law No. 3-91, the Contractor and subcontractor or grantee and subgrantee at all levels shall provide the Public Auditor of the Commonwealth of the Northern Mariana Islands with access to and the right to examine and copy any records, data or papers relevant to this contract or grant until three (3) years have passed since

- . the final payment pursuant to this contract or grant. *-

15. Assurances: CODE OF FEDERAL REGULA TlONS SECTlON 43 PART 12

Note: Contractor shall comply with the assurances listed below. Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.

1. Compliance with Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity", as amended by Executive Order 11 375 of October 13,1967 and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (All construction contracts awarded in excess of $1 0,000.00 by grantees and their contractors or subgrantees)

2. Compliance with the Copeland "Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (All contracts and subgrants for construction or repair)

3. Compliance with the Davis Bacon Act (401 U.S.C. 276a to a-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (Construction contracts in excess of $2,000.00 awarded by grantees and subgrantees when required by Federal grant program legislation)

4. Compliance with section 103 and 107 of the Contract Work Hours and Safety Standard Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Construction contracts awarded by grantees and subgrantees in excess of $2,000.00, and in excess of $2,500.00 for other contracts which involve the employment of mechanics or laborers.

5. Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857 (h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protedion Agency regulations (40 CFR Part 15). (Contracts, subcontracts, and subgrants of amounts in excess of $100,000.00)

6. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163).

Page 10 of 13

PROCUREMENT INFORMATION

For Government Use Onlv:

I. Check method of sourceSelection:

Competitive Sealed Bids

Competitive Sealed Proposals

Expedited Procurement

Sole Source

Emergency

Professional Services (Accountants, Physicians & Lawyers only)

Others

List government contracts numbers of all related contracts with same contractor:

SIGNATURES /To be signed in order listed)

Official with Expenditure Authority

DECLARATION

I declare that I have complied with the CNMI Procurement Regulations in the procurement of this contract, that this contract is for public purpose, and thaf the contract does not waste or abuse public funds, I declare under penal of perjury that the foregoing is true and correct and that this declaration was executed on qY2 C(6 0 at Saipan ,

(date) (island) Commonwealth of the Northern Mariana Islands.

Page 11 of 13

COMMONWEALTH:

~liohf;o'& ~Gblic Defender Office of the Public Defender

A

Concurred by:

Date

1

Date

Director. Procurement and Supply

I hereby certify that to the best of my information and belief this contract is in compliance with the CNMl procurement regulation, is for a public purpose, and does not waste or abuse public funds.

DATE: Herman S. Sablan Director, Procurement and Supply

Secretary of Finance

I hereby certify that there are sufficient funds available in Account number J4589F-62060 for the execution of this contract.

DATE: Estrellita S. Calvo Acting Secretary of Finance

Attorney General

I hereby certify that this contract has been numbered, reviewed and approved as to form and legal capacity.

DATE: - -- Matthew T. Grenory Attorney General

Benigno R. Fitial GOVERNOR, Commonwealth of the Northern Mariana Islands

DATE:

Page 120f 13

CONTRACTOR:

BY: Linda Graf, NCC, LCCPC, CRC. CPM . - TITLE: National Certified Counselor, Licensed Clinical Professional Counselor, Certified

Rehabilitation Counselor, Certified Professional Mediator, Certified School Counselor

DATE:

8. CERTIFICATION OF CONTRACT COMPLETION

I hereby certify that this contract bears all required signatures and is therefore complete.

DATE: Herman S. Sablan Director, Procurement and Supply

Page 13 of 13

PAGE 1 OF 1

CONTRrh47T WITH LINDA GRAF AND THE OFFICE OF THE PUBLIC DEFENDER, . -

CONTRACTOR AGREES:

1. TO PROVIDE THE OFFICE OF THE PUBLIC DEFENDER WITH THE FOLLOWING PROFESSIONAL SERVICES:

A. RESEARCH TO HELP IDENTIFY AN APPROPRIATE INTERVIEW PROTOCOL, INCLUDING IDENTIFYING FACTORS WHICH CONTRIBUTE TO DELINQUENCY

. B. CONSULTATION WITH COUNSEL TO DEVELOP A PROTOCOL BASED ON THE RESEARCH RESULTS, AND COUNSEL'S SPECIFIC NEEDS

C. OBTAIN RELEASES OF INFORMATION FROM INTERVIEWEES ALLOWING ALL INFORMATION TO BE SHARED BETWEEN CONTRACTOR AND THE OFFICE OF THE PUBLIC DEFENDER

D. INTERVIEW JUVENILES PURSUANT TO THE PROTOCOL

E. ASSESS JUVENILES TO DETERMINE IF THEY REQUTRE ADDITIONAL EVALUATION BY A SPECIALIST

F. INTERVIEW THE PARENTS/GUARDIANS OF THE JUVENILE

G. INTERVIEW ANY OTHER FAMILY MEMBERS, TEACHERS, OR OTHER INDIVIDUALS WITH RELEVANT INSIGHT INTO THE JUVENILE'S SITUATION

H. OBTAIN RELEASE AND REVIEW JUVENILE'S MEDICAL RECORDS

I. OBTAIN RELEASE AND REVIEW ANY MENTAL HEALTH RECORDS 6

J. OBTAIN RELEASE AND REVIEW ALL SCHOOL RECORDS

K. GENERATE A REPORT WHICH IDENTIFIES THE RISK FACTORS THAT LED TO THE JUVENILE'S LAW ENFORCEMENT CONTACTS AND CONTAINS SUGGElJTIONS FOR ADDRESSING THESE RISK FACTORS IN THE FUTURE.

OFFICE OF TIHE PUBLIC DEFENDER AGREES TO:

1. TO COMPENSATE THE CONTRACTOR AT THE RATE OF $70 PER HOUR NOT TO EXCEED $20,000.

CURRICULUM VITAE LINDA GRAF, NCC, LCPC

National Certified Counselor (NCC) ** Licensed Clinical Professional Counselor (LCPC) Certified Rehabilitation Counselor (CRC)"Certified Professional Mediator (CPM)

P 0 BOX 5725CHRB SAIPAN MP 96950 email: sai~angrafava hoo. corn - . -- Office (private practice): 670-322-4723 FAX: 1-309-4 1 7-7386

EDUCATION 1990 - present: 40+ graduate credits in counseling - post Masters Degree University of Idaho, A.B.D. September 1988 - December 1990: Masters of Education - Counseling and Human Services,

University of Idaho, Moscow, Idaho, (CACREP accredited program) GPA: 4.0 1973 BS Social Work - With Distinction, George Mason University, Fairfax, Virginia

HONORS & RECOGNITIONS 2001104 Coordinator and Member Suicide Prevention Task Force 2000 Appointed by the Saipan Family Court to be the Family Court Mediation Consultant 2000104 Appointed by the Governor of Saipan to serve on the State Rehabilitation Council 1999 Adjunct Faculty Member - University of ldaho 1997 Faculty Member, WebEd University 1993 CHI - Certificate of Appreciation on behalf of International Foreign Exchange Students 1973 Who's Who in American Colleges and Universities 1965 National Honor Society

PROFESSIONAL LICENSES AND CERTIFICATIONS CNMl Business License: Graf Counseling and Mediation (#10632-0001-2) National Certified Counselor (NCC #50317) - National Board of Certified Counselors National Certified Rehabilitation Counselor (CRC #32852) - Nat'l Commission on Rehabilitation Counselor Certification Licensed Clinical Professional Counselor (LCPC-191) - State of ldaho ldaho Education Credential: Pupil Personnel Services Certified School Counselor K-I2 Commonwealth Supreme Court - Appointed, Certified Mediator, Northern Mariana Islands Disability Analyst and Fellow (3736-97) - American Board of Disabilrty Analysts Association for Conflict Resolution - Academy of Family Mediators - Advanced Practitioner Member Licensed Social Worker (LSW-734) - State of ldaho Certified Professional Mediator - State of ldaho Mediation Association ldaho Supreme Court - Approved Mediator

ASSOCIATION MEMBERSHIPS American Counseling Association - Member American Rehabilitation Counseling Association - Member Association for Conflict Resolution - Advanced Practitioner Member ldaho Career Development Association- Past President ldaho Mediation Association - Member

GROUP EXPERIENCE Adolescent Depression Process groups witt school aged children Adult Survivors of Incest Attentional Difficulties Group Parenting Groups Suicide Survivors Group Counseling Process Group for Graduate Students

PROFESSIONAL EXPERIENCE

01100-present LICENSED CLINICAL PROFESSIONAL COUNSELOR: Private Practice: Provide counseling, crisis intervention and assessment services to adults, adolescents, children and families with emotional, behavioral, andlor psychosocial problems. Provide counseling services through Employee Assistance Programs (EAP). Provide counseling, consulting, rehabilitation services and assessments to both public and private agencies. Conduct training and workshops. Provide counseling services to and develop rehabilitation plans with veterans and workers compensation clients.

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412000-12/2001 CASE SERVICES MANAGER, CRC - Assist and supervise Vocational Rehabilitation Counselors and two interns in the appropriate delivery of services to clients as authorized under the Rehab Act. Develop, implement and evaluate methods andlor systems to improve the quality and efficiency of service delivery. Develop education and training plans for continued professional development of counselors. Conduct andlor direct staff development programs. Prepare and review reports and other records required for program compliance. Provide counseling and assessment services to clients. - .

Office of Vodtional Rehabilitation, Navy Hill, Saipan MP. Certified Rehabilitation Counselor --

911999 -42000 CHILDIFAMILY THERAPIST - Provide therapy, crisis intervention and assessment to children, adolescents, adults and couples. Participate in outreach services to the communrty. Develop professional and cooperative working relationships with other service providers and agencies. Conduct in-service training for staff. Develop and implement programs for parents, adolescents, and teacherleducators. Present workshops for parents, adolescents, educators and other target groups. Dept. of Public Health, Community Guidance Center, Saipan, MP, Josephine Sablan, Director.

LICENSED CLINICAL PROFESSIONAL COUNSELOR- Private Practice - Provide comprehensive mental health counseling, crisis intervention, and assessment services to adults, adolescents, children and couples regarding psychological, emotional, vocational or substance abuse problems. Develop and implement treatment and rehabilitation plans to assist clients to achieve a more effective interpersonal adjustment. Focus is on brief therapy whenever possible. Assessment methods include: client sessions, record review, psychometric tests and consultation with other professionals as needed to develop the most effective treatment plan. Require client to actively participate in the plan during all phases of the counseling process. Approved network provider for most major insurance companies; including Blue Cross/Blue Shield.

CERTIFIED PROFESSIONAL MEDIATOR - Private Practice - Provide mediation services for conflict resolution. Mediate civil, community, family and couple disputes. Provide alternate dispute resolution services in divorce, child custody, workplace and community disputes.

1992-911999 CERTIFIED REHABILITATION COUNSELOR - Private Practice Provide comprehensive vocatiohal rehabilitation services. Provide vocational assessment in the development and implementation of vocational rehabilitation plans. Conduct job analyses, labor market surveys, vocational psychometric assessments, review and recommend medical treatment, recommend ergonomic changes in the work or home environment. Assist with job development and job placement Network with sureties, employers, attorneys, and medical care providers.

COUNSELOR Provide vocational and affective counseling to adults and adolescents in an in-patient setting to develop and implement a plan based on psychometric assessment, vocational counseling, staffings with treating psychiatrists and therapists. Network with community support systems, employers, and postsecondary educationltraining institutions. Develop discharge plan with referral to a variety of community support services. Inland Behavioral Health Institute, Coeur d'Alene, ID.

COUNSELOR -Provide counseling services to identified at risk adolescents and adults in a secondary and post-secondary setting. Assist clients to identify and develop educational, vocational and interpersonal goals. Plans are goal specific. Assist client with implementation of plan. Network with community resources. Develop and conduct workshops and community presentations. Hire and train staff. Univ. of ID Dept. of Ed

REHABILITATION COUNSELOR - Provide ~ocational rehabilitation counseling to Idaho industrially disabled clients. Assess impact of impairment including sodo-emotional stressors on the client and the client's support system. Assess substance abuse; especially prescription medication. Monitor medical recovery. Assist clients to receive appropriate medical services. Assess transferable skills and residual physical capabilities, implement ergonomic modifications to assist with return to employment. Conduct in-service and statewide training. Network with employers, sureties, attorneys, and medical care providers. ID Industrial Commission

2185-1011985 COUNSELOR - Provide affective and vocational counseling to the chronically unemployed, underemployed and dislocated worker. Assess barriers to employment/retraining, assess financial, socio-emotional, medical, substance abuse and educational factors, assess transferable skills, and provide vocational testing. Initiate and conduct workshops. ID Department of Employment.

6 YEARS COUNSELORISOCIAL WORKER - Provide affective counseling services in a variety of settings. Provide crisis intervention counseling to inner city and low-income youth and their parents in Washington, D.C. and Virginia. Provide counseling services to the chronically unemployed, provide counseling to low income families enrolled in government funded programs. Plan and conduct workshops. Group counseling.

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2 YEARS COUNSELOR - Counselor with Offender Aid and Restoration Program (OAR), Fairfax, VA. Provide crisis intervention counseling services to offender population, both inmates and probationlparole clients.

COMMITTEE MEMBERSHIPSIACTIVITIES 2002-2005 Director, Board of Directors, American Red Cross, NMI Chapter 2002 Appointed @the Northern Mariana College, University Center of Excellence Advisory Board to - ----

evaluate and advise on programs for persons with disabilities 200 1-2004 Member Suicide Prevention Task Force, Community Guidance Center, Saipan 2001 Member Diabetes Prevention Committee, CHC, Saipan 2001 Appointed Member of the Planning Committee for the Transitional Living Center, CNMl 2000-present Appointed to State Rehabilitation Council CNMI (2003-2005 Fiscal Officer) 1 999-2002 Parents Anonymous Steering Committee Member, Chair of the Accreditation Committee (DYS CNMI)

Co-Chair Committee to Determine the Role of Special Master in High Conflict Family Court Cases. Purpose: Develop the protocol for the rule and the role of Special MasterIFamily Coordinator in high

conflict child custody/divorce cases in the First Judicial District of the State of Idaho. Member, Counselor Supervision Task Force Committee; ID State Licensing Board. Purpose: develop

protocol for Counselor Supervision for the State of ID for Licensed Professional Counselors Adjunct Instructor for the University of Idaho, Department of Counselor Education Initiated and collaborated with William Holt, Ph.D. Univ. of Massachusetts, Psychology Dept. to co-

sponsor the Academy of Family Mediators 1997 Annual Conference on Mediation in Cape Cod, MA.

Supervision: Provide counselor supervision for counselor interns for the Univ. of Guam; Univ. of Idaho Supervision: Provide CRC supervisions for rehabilitation interns for San Diego State University Mentor: Provide mentoring and consultation to Certified Professional Mediators Instructor Manuals: Written comprehensive training manuals for private and public agencies both regional and national. Conduct various workshops Certified by the Idaho States Licensing Board to provide case supervision to Clinical Professional Counselors and -

MarriageJFamily Therapists (MFT) Trained in Critical Incident Stress Debtiefing. Disaster Services Mental Health volunteer for the American Red Cross.

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