STYLING WITH WORD

WORD IS NOT A

TYPEWRITER…

Stan HainesStyling with Word

Styling in Word

Paragraph Formatting

Saves time

Consistent look-and-feel

Trivial editing changes

Standard document types

Formal letter

Lesson plan

Program of Instruction or Test

Course Agenda

Show ―invisibles‖

Identify four paragraph elements

Kill dead paragraphs and tabs

Correct a document

Take a test…

Show ―Invisibles‖

Open document –

2013 SSI ORG DAY OPORD

On ―Home tab‖ select the pilcrow icon – ―¶‖

What are all those ‗things‘?

Paragraph mark (pilcrow) ¶

Tab mark (arrow)

Space (dot)

Soft return or line feed (down arrow)

Character formatting

Font

Size

Color

Paragraph

formatting

Spacing

Breaks

Indentations

Formatting in Word

Paragraph Elements

Alignment

Indentation

Spacing

Paragraph Elements

Alignment

Indentation

Spacing

Line/Page breaks

Kill Dead Tabs

Back to Word Document

Remove extra tabs (dead tabs)

Remove extra spaces

Use soft returns (shift-return)

Kill Dead Tabs

Kill Dead Tabs

Save our work as new style

Open styles window (alt+ctrl+shift+S)

or little ‗box‘

New style – name ―OPORD-copies‖

Kill Dead Paragraphs

Back to Word Document

Remove extra paragraph returns (dead

paragraphs)

Format Paragraph - Space before

Save New Style – name ―OPORD-title‖

Use Style ―OPORD-title‖

Use the newly created style

Highlight the next three paragraphs:

Reference…, Task…, USASSI…

Select OPORD-title from styles window

Remove dead paragraphs

More New Styles

OPORD-Para

Format paragraph, create new style

Space before, keep with next

OPORD-SubPara

Space before, indent, keep lines together

More New Styles

Use these styles to format the remainder of the

document.

Test Questions???

1) What is the advantage of using a style to

format a paragraph?

a) A style gives you access to the Font dialog box,

which has many design choices.

b) A style's purpose is to apply many types of

formatting at once.

Test Questions???

1) What is the advantage of using a style to format a paragraph?

a) A style gives you access to the Font dialog box, which has many design choices.

b) A style's purpose is to apply many types of formatting at once.

Right. A single style can do a bunch of things at once, from dictating the font type and size to specifying how much space should exist between letters and between lines in a paragraph; it's a package of formats that you easily apply and reuse.

Test Questions???

2) What kind of style is a heading style?

a) A paragraph style.

b) A character style.

c) The Normal paragraph style.

Test Questions???

2) What kind of style is a heading style?

a) A paragraph style.

Yes. Because a heading always sits in a

paragraph by itself, it's applied on the

paragraph level. You only need to click within

the target paragraph to apply a heading to

every word in it..

b) A character style.

c) The Normal paragraph style

Test Questions???

3) In the Styles and Formatting task pane,

what's a quick way to see the attributes of a

style?

a) Click the arrow on the style.

b) Click the style.

c) Point to the style.

Test Questions???

3) In the Styles and Formatting task pane,

what's a quick way to see the attributes of a

style?

a) Click the arrow on the style.

b) Click the style.

c) Point to the style.

Yes. The ScreenTip for the style appears, and it

lists all the attributes of the style..

Test Questions???

1) What is the advantage of using a style to format a paragraph?

a) A style gives you access to the Font dialog box, which has many design choices.

b) A style's purpose is to apply many types of formatting at once.

Right. A single style can do a bunch of things at once, from dictating the font type and size to specifying how much space should exist between letters and between lines in a paragraph; it's a package of formats that you easily apply and reuse.

Conclusion

A style is a tool that helps you format a

document.

A smart use of styles will make your authoring

life easier and your document more powerful.

Styles help you apply formatting—such as

specially colored and shaded blocks of text,

and customized headings and lists—with

minimal fuss.

Survey

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