STUDY ABROAD HANDBOOK & APPLICATION

TEXAS A&M INTERNATIONAL UNIVERSITY

OFFICE OF INTERNATIONAL

EDUCATION PELLEGRINO HALL, ROOM 301

Tel. (956) 326 2565 Fax. (956) 326 2279 studyabroad@tamiu.edu www.tamiu.edu/dip/oie

TABLE OF CONTENTS

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Study Abroad Process ................................................................................... Pg. 1-3 4 Easy Steps How to Research Study Abroad Study Abroad Checklist TAMIU Study Abroad Program Overview ....................................................... Pg. 4-5 Exchange Programs Affiliate Programs Non-Affiliate Programs Faculty-Led Programs Academic Policies, Regulations, and Requirements for Study Abroad ............ Pg. 6-8 TAMIU Students Eligibility Transfer Students Eligibility D.D. Hachar Honors Students Eligibility Period of Participation Transcripts, Grades, GPA Residence Requirement Application for Graduation Financial Planning/Aid ................................................................................ Pg. 9-11 Exchange Programs Affiliate Programs Non-Affiliate Programs Summer Programs Scholarships ..............................................................................................Pg. 12-13 International Education Fee Scholarship Guadalupe and Lilia Martinez International Fellows Scholarship Benjamin A. Gilman Scholarship National Security Education Scholarship Other Scholarships Passports and Visas ...................................................................................Pg. 14-15 Passport Visas Registration with Local Authorities Students Not Traveling on US Passports Dual Citizenship General Information ...................................................................................... Pg. 16 Registration for Semester of Return Securing Transcript from Study Abroad Institution Health/Medical Insurance Student Rules & Regulations .......................................................................... Pg. 17 Student Handbook Due Process and Dismissal Study Abroad Application and Supporting Documents ................................Pg. 18-19 Timing & Deadlines

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Study Abroad Application and Supporting Documents Application Submittal Study Abroad Application Packet................................................................Pg. 20-24 Study Abroad Application Form Reference Form Academic Advisement Form Language Proficiency Form

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STUDY ABROAD PROCESS 4 EASY STEPS The following guidelines are designed to explain the study abroad process step by step. Please read the information carefully, and keep this handbook for future reference. Note: The Office of International Education is abbreviated to OIE in this handbook. STEP 1 – Program Research/Study Abroad Library Upon your entry to our office you will be asked to fill out an information card. This will be used for advising purposes until you either initiate an application or tell us you are no longer interested. If this is your first visit to OIE, you will be asked to sign-up for any of the scheduled Study Abroad Advising Sessions. You will find the schedule posted on the entrance door of the study abroad library (PH 301). After attending the Advising Session, you will be asked to review information on the OIE web site (www.tamiu.edu/dip/oie) and to research your program options. Helpful information for you to take is the Information Session/Important Dates flyer, Study Abroad by Major flyers, IEFS/GLM-IF scholarship information, and the undergraduate or graduate scholarship info flyer. STEP 2 – Study Abroad Advising/TAMIU Study Abroad Application After you have reviewed some possible programs, or need additional assistance, you can make an appointment with the OIE Director. In consultation with the OIE Director you select a program that best suits your academic focus, geographic preference, and academic record. Once you have selected a final program, you complete a Study Abroad Application and copy down course information regarding the study abroad program of your choice. The application and course information has to be taken to your academic advisor who will advise you regarding your course selection. Your academic advisor and college dean will sign the Academic Advisement Form, after which you will return the entire package for final approval to OIE. STEP 3 – Study Abroad Program Applications/Scholarship Applications Once you have received approval from the OIE, you can start completing your application for your specific study abroad program. Ensure you fill out all application requirements (typically they require official transcripts, photos, essays, references, etc). Should you have selected an International Student Exchange Program (ISEP), you can complete the ISEP application in lieu of the TAMIU study abroad application. Then return all materials to the OIE, leaving sufficient time for it to be reviewed and mailed well ahead of deadlines. A copy of your specific study abroad program application will be kept on file at OIE. Apply for TAMIU’s International Education Fee Scholarship (IEFS) and the Guadalupe and Lilia Martinez International Fellows Scholarship (GLM-IFS). Also review other nationally competitive study abroad scholarships you qualify for. STEP 4 – After Acceptance If you do not have a passport, submit for one immediately at the post office. Apply no later than 3 months in advance. Once you have your passport, and after acceptance at the foreign school, you need to apply for the student visa with the embassy/consulate of the country you will be studying in. This often means a required trip to Houston for a visit with the Embassy or Consulate of your study abroad country. Sign up for the required study abroad health insurance and arrange your housing and travel. Attend the mandatory pre-departure orientation. Dates and locations for these orientations are listed on the Information Sessions Calendar.

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HOW TO RESEARCH STUDY ABROAD What’s Important to You?

- Do you want academic credits to count towards your major/minor? If so, which courses to you still need to complete for your major/minor? Check with your academic advisor

- For how long do you wish to go abroad? Summer/Semester/Year? Will program dates for your study abroad program conflict with the semester dates at TAMIU?

- What can you financially afford? The cost for a residential semester at TAMIU is about $7,500. Is your FAFSA current, and have you discussed your study abroad budget with your financial aid advisor? Does the program abroad offer scholarships, and what other scholarships are available for study abroad? What are the eligibility requirements for these scholarships and deadline dates?

- What about language? Many business programs offer course work in English, however courses may be more limiting for other majors, such as the sciences. Consider English or Spanish native speaking countries (Australia, Canada, Ireland, UK, Spain, and Latin America with the exception of Brazil). Consider Affiliate Programs, which cater more towards American students and offer expanded course offerings in English in non-English speaking countries.

Which Programs Are Available?

- Exchange Programs: some exchange programs are for specific majors only (primarily business), where as others are open to any major. Open for all majors are Universidad de Guanajuato and Universidad Autonoma de San Luis Potosi in Mexico; University of New Brunswick in Canada; Universidad de Costa Rica, in Costa Rica; and City University in Hong Kong. Our affiliation with the International Student Exchange Programs has many more exchange programs open to students from all disciplines. Check the www.tamiu.edu/dip/oie website for detailed information, or go directly to www.isep.org.

- If you did not find a good match with an exchange program, also review our affiliate programs. Current affiliate programs are:

Academic Programs International (API) – www.academicintl.com American Institute of Foreign Study (AIFS) – www.aifs.com Cultural Experiences Abroad (CEA) – www.gowithcea.com International Studies Abroad (ISA) – www.studiesabroad.com Institute for Study Abroad Butler Univ. (IFSA) – www.ifsa-butler.org

- For any other program (non-affiliated), search the search engines at www.IIEpassport.org and www.studyabroad.com

- Have a look at the partner school binders/study abroad catalogs in the library or contact program providers directly for a catalog. Met with the OIE staff to have a look at your preferential programs. Attend the annual study abroad fair and ask questions.

- Discuss program courses/content with your academic advisor. How will it impact your degree program and date of graduation?

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STUDY ABROAD CHECKLIST 1. Attend any of the scheduled study abroad information sessions for information about study

abroad, and schedule individual advising appointments afterward with the OIE director to determine which program suits your needs and preferences best.

2. Complete and submit to OIE for any study abroad programs, other than ISEP, a TAMIU study abroad applications with supporting documentation. If applying for an ISEP program, submit the ISEP application with supporting documentation.

3. If applying to a TAMIU program, submit at the same time a complete application to the host institution or affiliate program.

4. Submit to OIE your study abroad financial aid budget and set an appointment with your financial aid advisor.

5. Apply for scholarships (the International Education Fee Scholarship and the Guadalupe and Lilia Martinez International Fellows Scholarship in particular) and ensure to have any required essays reviewed by the Writing Center.

6. Apply for your passport. 7. Once you receive the acceptance letter from your host school/affiliate program, and you

have your passport, apply for your student visa.

8. Complete and submit to OIE the TAMIU Study Abroad Emergency and Liability Packet.

9. Sign-up and attend the mandatory pre-departure orientation. Course registration will take place during this orientation.

10. Once you receive notification of registration, pay your program tuition/fees to either TAMIU or the Affiliate Program.

11. After returning from you study abroad program, set an appointment with OIE for an exit interview to discuss your study abroad experience; completion and collection of a program evaluation; and distribution of credit approval forms.

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QUICK STUDY ABROAD PROGRAM OVERVIEW There are different types of programs that allow you to study abroad. At Texas A&M International University we divide the programs into A&M International Exchange Programs, Affiliate Programs, Non-Affiliate Programs, and Faculty-Led Programs. A&M INTERNATIONAL EXCHANGE PROGRAMS An exchange program is a program where A&M International has an exchange agreement in place with a foreign institution. Students apply through the University and will be registered for the duration of the study abroad period at A&M International (minimum of undergraduate 12 SCH, graduate 9 SCH). Students pay A&M International tuition and fees, and fee bills are generated and paid as they would be for a semester in Laredo. The exchange period often varies between one semester to one year, and most of these universities do not offer summer courses. Classes are often taught in the language of the host country, or in English. Students eligible for financial aid may use it to finance study abroad, and TAMIU study abroad scholarships are available. Credit is calculated into the A&M International Grade Point Average (GPA) of which 6 SCH can be recorded as pass/fail (for undergraduates only). CANADA University of New Brunswick UG - All disciplines CHINA Hong Kong Polytechnic University UG - Business City University of Hong Kong UG - All disciplines COSTA RICA Universidad de Costa Rica UG/G - All disciplines FRANCE Ecole Superieure de Commerce – Chambery UG – Business EuroMed Marseille UG/G - Business GERMANY Fachhochschule fur Technik & Wirtschaft - Berlin UG - Business Europa Universtat Viadrina UG/G - Business MEXICO Universidad de Guanajuato UG/G - All disciplines Universidad Regiomontana UG/G - Business Universidad Autonoma de San Luis Potosi UG/G - All disciplines NETHERLANDS Arnhem Business School UG/G - Business SPAIN Universidad de Cordoba UG - Business In addition to the above mentioned exchange programs, TAMIU students can participate in the International Student Exchange Program (ISEP - www.isep.org). This program is very similar to the above described exchange program, and offers access to well over 100 foreign institutions in about 36 foreign countries, and offers many interdisciplinary courses. Students apply by completing an ISEP application and will be registered for the duration of the study abroad period at A&M International (minimum of undergraduate 12 SCH, graduate 9 SCH). Students pay A&M International tuition and fees and room and board, and an application fee to ISEP. AFFILIATE PROGRAMS An affiliate program is a program where A&M International has signed an agreement with a study abroad organization or institution, which facilitates study abroad. Students apply both through TAMIU and the study abroad organization. Exchanges vary between summer, semester, and yearlong programs. Students attend classes with other U.S. students and language proficiency is generally not required. There are some instances where students may be allowed to attend regular university classes. Many affiliate programs have a Resident Director who lives on-site and who is responsible for the group. Students pay a program cost, set by the affiliate, which varies

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with each individual program. Study abroad organizations often offer various scholarships for participation in their programs, and Texas A&M International students eligible for federal, state or institutional aid, may use it to finance an affiliate program. TAMIU Scholarships are available. Students receive transfer credit, which will be calculated into their cumulative GPA. ISEP also has the ISEP-Direct program (www.isep.org/direct), which offers study abroad programming on very similar terms as the above describes Affiliate Programs. Their direct programs are very cost-competitive with the affiliate programs, and are primarily found in Australia, the United Kingdom, and select private institutions. Following are links to TAMIU’s affiliate study abroad organizations within the U.S.: American Institute for Foreign Study (AIFS) - www.aifsabroad.com American Programs International (API) - www.academicintl.com Cultural Experiences Abroad (CEA) - www.gowithcea.com IFSA Butler University - www.ifsa-butler.org International Studies Abroad (ISA) - www.studiesabroad.com NON-AFFILIATE PROGRAMS If students cannot find their particular area of interest in any of the exchange or affiliate programs, students may explore the non-affiliate programs. However, should you decide to attend a study abroad program that is neither considered an exchange or an affiliate program, you will have to write a justification letter to the OIE director for approval. Non-approval will result in not receiving any Financial Aid benefits, disqualification for participation in the IEF/GLM-IF scholarships, and no services by OIE. FACULTY-LED PROGRAMS Faculty-led programs are short-term abroad programs offered by A&M International faculty or possibly other Texas public institutions. Students apply and register at A&M International or at the institution offering the program. Travel takes place with a University professor and other A&M International/Texas students. Programs are taught in English (with the exception of language programs). Students eligible for financial aid may use it to finance study abroad, and TAMIU study abroad scholarships are available.

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ACADEMIC POLICIES, REQUIREMENTS, AND REGULATIONS FOR STUDY ABROAD

TAMIU UNDERGRADUATE STUDENTS ELIGIBILITY EXCHANGE PROGRAMS (semester or year): 1) Minimum 2.75 GPA 2) Sophomore/Junior/Senior classification (based on semester credit hours applied to major),

unless otherwise indicated by College 3) At minimum be enrolled part-time (6 SCH) at time of application 4) Approval OIE Director A FFILIATE PROGRAMS: 1 ) Minimum 2.5 GPA 2) Classification as per program requirements 3) At minimum be enrolled part-time (6 SCH) at time of application 4) Approval OIE Director F ACULTY-LED PROGRAMS: 1) GPA and classification requirements as per program director 2 ) Approval OIE Director TAMIU GRADUATE STUDENTS ELIGIBILITY E XCHANGE PROGRAMS (semester or year): 1) 3.0 GPA 2) Students need to have completed a minimum of 9 graduate credits prior to participation in

study abroad 3) Approval from OIE Director A FFILIATE PROGRAMS: 1) GPA and classification requirements as per program requirements 2) Approval OIE Director F ACULTY-LED PROGRAMS: 1) GPA and classification requirements as per program director 2) Approval OIE Director TRANSFER STUDENTS ELIGIBILITY Undergraduate transfer students need to have a 3.0 GPA and be enrolled full-time (or have completed 12 SCH) at TAMIU prior to participation in an exchange program, meeting standard study abroad requirements, or a 2.5 GPA and full-time enrollment (or have completed 12 SCH) at TAMIU prior to participation in an affiliate program. Transfer students interested in participating in a faculty-led program need to meet admission criteria as per program requirements. An original transcript has to be submitted with the study abroad application.

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D.D. HACHAR HONOR STUDENTS ELIBILITY Honors scholars must meet the following requirements in order to maintain eligibility for the Honors Program. 1) All Honors Scholars must be enrolled for a minimum of 15 hours in their study abroad program. 2) All Honors Scholars studying abroad are required to submit a 10-page paper on their academic experience abroad. The paper is due within two weeks of their return from their study abroad program. This requirement will replace the two Honors Contract Courses that are ordinarily required. 3) All Honors Scholars must maintain a minimum GPA of 3.0 at the end of every academic year (in May).

PERIOD OF PARTICIPATION 1. Limited to two semesters (24 SCH max.). Exceptions require approval by the student’s

Department Chair and College dean. 2. Undergraduate exchange/affiliate students are required to take minimally 12 SCH per long

semester or 6 SCH per long summer session (3 SCH for short summer sessions), or 9 SCH per quarter.

3. Graduate students are required to take minimally 9 SCH per long semester or 6 SCH per long Summer session (3 SCH for short summer sessions), or 9 SCH per quarter.

TRANSCRIPT, GRADES, GPA Texas A&M International University reserves the right to determine the amount of credit (TAMIU credit or transfer) awarded by following a review of any transcripts or reports received. Revision of recommended levels can be allowed, for example, if the credit recommendations are too high for the duration of study or the nature of assessment, or by a foreign institution’s recommendations reflecting a distorted understanding of the American system. Exchange Programs (including ISEP programs) Students (undergraduate only) participating in a TAMIU Exchange Program may choose up to 6 SCH pass/fail. Course credits are considered in-residence, and grades will be calculated into the grade point average. OIE is responsible for obtaining an official transcript from the partner school. If for any reason a student has to drop a course, or is taking less than the required course load, s/he is responsible for informing OIE and the academic advisor immediately via email. Affiliate Programs (including ISEP Direct Programs) Grades below “C” will be calculated into the grade point average, but will NOT be used to satisfy degree requirements. Course credits cannot be used for pass/fail. Although a student participating in an Affiliate Program is continuously enrolled at Texas A&M International during approved off-campus study, these hours are transfer credits and do not count as hours-in-residence. The student is responsible for having an official transcript sent to the OIE at Texas A&M International University. If for any reason a student has to drop a course, or is taking less

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than the required course load, s/he is responsible for informing OIE and the academic advisor immediately via email. Faculty-Led Programs (TAMIU) Course credits are considered in-residence, and grades will be calculated into the grade point average. Course credits cannot be used for pass/fail. If the faculty-led program is a non-TAMIU program, the same rule as for affiliate programs will be applied, namely course credits cannot be used for pass/fail; credits are counted as transfer credit, thus do not count as hours-in-residence, and the student is responsible for having an official transcript sent to the OIE at Texas A&M International University. RESIDENCE REQUIREMENT A minimum of thirty semester hours must have been in residence at Texas A&M International University. Twenty-four semester hours of the last thirty advanced hours required for a degree must be completed at Texas A&M International University. The College of Business Administration requires that a minimum 50% of both the business SCH and the major/concentration SCH must be completed at Texas A&M International University. APPLICATION FOR GRADUATION A student intending to have a baccalaureate degree conferred at Texas A&M International University must file an Application for Candidacy with the Office of the University Registrar and pay the graduation fee to the University Business Office. Students intending to graduate in-absentia should notify the Office of the University Registrar upon application for candidacy. In some instances (where transcripts for a final semester of study can not be received quickly enough) a student may petition to “walk the stage” even though the degree cannot be awarded until an official, original transcript showing work satisfactorily completed abroad is received, evaluated, and posted.

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FINANCIAL PLANNING/AID Cost is of primary concern to students. We want to make study abroad accessible and financially affordable to as many students as possible. Our study abroad programs vary widely in cost, depending on the type of program, inclusions in the program (on-site director, excursions/field trips, meal/housing stipends, etc.), length of stay, and program location. When considering cost it is important to remember:

• In many cases financial aid may be applied to finance study abroad • Scholarships for study abroad are available. • The costs of some programs are comparable to what you would pay if live on the TAMIU

campus • Make sure you compare all costs when selecting a program • While the total financial sum may seem as a huge amount to you, consider it to be an

investment in your future – one that will have many benefits in your future academic, professional, and personal life

In close coordination with the Office of Financial Aid a policy was established to make the financial aid review and award process for study abroad students efficient and flexible. In addition, study abroad scholarships are available to eligible TAMIU students to continue to promote and increase study abroad participation. Financial aid for study abroad works as follows: EXCHANGE PROGRAMS Financial Aid: As an exchange participant the student remains enrolled and registered at TAMIU. Therefore the student may qualify for all federal, state, and institutional aid available to him/her. Disbursement will be made directly to the student. Students must register for a full-time load (12 SCH minimum for undergraduate students and 9 SCH for graduate students), and must maintain full-time enrollment while abroad. Students must meet all Satisfactory Academic Progress Policy requirements in order to continue receiving financial aid. Paper work process: Student will complete and submit a FAFSA (free application for federal student aid), Financial Aid Folder, and in conjunction with the Office of International Education (OIE) a Financial Aid budget for Study Abroad to the Office of Financial Aid (OFA). The budget is used to adjust the financial need of the student, and must be signed by the OIE Director. Recommended deadline to provide the budget to the OFA:

If applying for Fall by May 15 If applying for Spring by October 15 The student will register for exchange/ISEP courses (EXCH 3V99 – 190 (fall semester), 290 (spring semester), 390 (summer I), 490 (summer II) through the OIE. OIE will provide the Office of the University Registrar (OUR) with an annual list of qualified programs. A registration form with a copy of the Academic Advisement Form will be submitted by OIE to OUR for registration. Recommended deadline for registration:

If applying for Fall by June 1 If applying for Spring by November 15

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AFFILIATE PROGRAMS Financial Aid: As an affiliate program participant, the student pays a program fee to the affiliate program, but remains enrolled at TAMIU with a non-tuition bearing registration. Therefore the student may qualify for all federal, state, and institutional aid available to him/her. Financial aid will be disbursed directly to the Affiliate Program Provider. Students are required to register for a full-time load (12 SCH minimum for undergraduate students and 9 SCH for graduate students), and must maintain full-time enrollment while abroad. Students must meet all Satisfactory Academic Progress Policy requirements in order to continue receiving financial aid.

Paper work process: Student will complete and submit a FAFSA (free application for federal student aid), Financial Aid Folder, and in conjunction with the Office of International Education (OIE) a Financial Aid budget for Study Abroad to the Office of Financial Aid (OFA). The budget is used to adjust the financial need of the student, and must be signed by the OIE Director. Recommended deadline to provide the budget to the OFA:

If applying for Fall by May 15 If applying for Spring by October 15 The student will register for non-tuition bearing affiliated courses (AFFL 3V99 – 190 (fall semester), 290 (spring semester), 390 (summer I), 490 (summer II) through the OIE. OIE will provide the Office of the University Registrar (OUR) with an annual list of qualified programs. A registration form with a copy of the Academic Advisement Form will be submitted by OIE to OUR for registration. Recommended deadline for registration:

If applying for Fall by June 1 If applying for Spring by November 15 NON-AFFILIATE PROGRAMS Financial Aid: As an approved participant in a Non-Affiliate Program, the student pays a program fee to the Non-Affiliate program, but remains enrolled at TAMIU with a non-tuition bearing registration. Therefore the student may qualify for all federal, state, and institutional aid available to him/her. Financial aid will be disbursed directly to the Non-Affiliate Program Provider. Students are required to register for a full-time load (12 SCH for undergraduate students and 9 SCH for graduate students), and must maintain full-time enrollment while abroad. Students must meet all Satisfactory Academic Progress Policy requirements in order to continue receiving financial aid. Paper work process: Student will complete and submit a FAFSA (free application for federal student aid), Financial Aid Folder, a copy of the Study Abroad Advisement Form, and in conjunction with OIE, a Financial Aid budget for Study Abroad to the OFA. The budget is used to adjust the financial need of the student, and must be signed by the OIE Director. Recommended deadline to provide the budget to the OFA:

If applying for Fall by May 15 If applying for Spring by October 15 The student will register for non-tuition bearing affiliate courses (NAFF 3V99 – 190 (fall semester), 290 (spring semester), 390 (summer I), 490 (summer II) through OIE. A letter by OIE will be forwarded to OUR to show student received approval to participate in non-affiliated

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program. A registration form with a copy of the Academic Advisement Form will be submitted by OIE to OUR for registration. Recommended deadline for registration:

If applying for Fall by June 1 If applying for Spring by November 15 SUMMER PROGRAMS Financial Aid: Limited funding (federal/state/institutional aid) is available during the summer. Students may qualify for loans. Student must meet all Satisfactory Academic Progress Policy requirements in order to continue receiving financial aid. Paper work process: Student will complete and submit a FAFSA (free application for federal student aid), Financial Aid Folder, a copy of the Study Abroad Advisement Form, and in conjunction with OIE a Financial Aid budget for Study Abroad to the Office of Financial Aid. The budget is used to adjust the financial need of the student, and must be signed by the OIE Director. Recommended deadline to provide the budget to the Office of Financial Aid: March 15

The student will register for either tuition (EXCH 3V99 – 390 (summer I) or 490 (summer II) or non-tuition bearing affiliate courses (AFFL 3V99 – 390 or 490) through OIE. Recommended deadline for registration: April 15

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STUDY ABROAD SCHOLARSHIPS

International Education Scholarship Fee The International Education Fee Scholarship (IEFS) aims to promote study abroad to TAMIU students. It is distributed in a competition open to all undergraduate and graduate TAMIU students, including international students, meeting the established eligibility requirements and attending a TAMIU approved study abroad program. The IEFS awards grants of up to $4,000. Eligibility:

1. Students must be enrolled at least part-time at TAMIU at time of application 2. Undergraduate students must have a cumulative Grade Point Average of 2.5 or higher,

graduate students must have a cumulative Grade Point Average of 3.2 or higher 3. Students must have been approved for participation in a TAMIU Study Abroad Program

Guadalupe and Lilia Martinez International Fellows Scholarship The Guadalupe and Lilia Martinez International Fellows Scholarship (G&LM - IFS) aims to diversify and expand the participation of TAMIU students in overseas programs by awarding grants of up to $6,000 to undergraduate students coming from traditionally under-represented fields in education abroad and have chosen a non-traditional location for their study abroad experience. Eligibility:

1. Students must have graduated from high schools of Webb or Zapata Counties 2. Students must have a cumulative Grade Point Average of 2.75 or higher 3. Students must be enrolled and classified as sophomore/junior/senior students at time of

application and/or at time of study abroad 4. Students must have been approved for participation in a TAMIU Study Abroad Program

Benjamin A. Gilman Scholarship Students who are U.S. citizens and receive a Pell Grant may apply for the Benjamin A. Gilman Scholarship, a nationally competitive scholarship, which promotes study abroad among underrepresented students. As part of the electronic application process, all applications must be certified online by both a financial aid and a study abroad advisor. The Financial Aid Scholarship Coordinator, (Mr. Sam Flores, sflores@tamiu.edu) will verify that the student is currently receiving a Federal Pell grant and the estimated amount of financial aid, in grants and scholarships that the student may apply to their study abroad program. The study abroad advisor will verify the study abroad program information provided by the student and that the program they are applying to is an approved, undergraduate credit-eligible program at the student's home university. Eligibility:

1. U.S. citizen 2. Undergraduate in good standing 3. Pell grant recipient at time of application 4. Applying or have been accepted to a university approved undergraduate credit-eligible

program of study abroad

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5. Study in any nation worldwide with the exception of Cuba and those nations currently under a U.S. Department of State Travel Warning

6. Program must be a minimum of four weeks National Security Education Programs The National Security Education Program (NSEP) is a unique scholarship opportunity for U.S. undergraduates to study abroad. NSEP awards scholarships students for study of world regions critical the U.S. interests. The countries of Western Europe, Canada, Australia, and New Zealand are excluded. A NSEP service requirement requires that an award recipient must first seek work in the Department of Defense, Homeland Security, State or the Intelligence Community, and, if no positions are available, seek work in the broader federal sector. Eligibility:

1. A U.S. citizen at the time of application 2. A high school graduate, or have earned a GED, and matriculated as a freshman,

sophomore, junior or senior in a U.S. post-secondary institution, including universities, accredited by an accrediting body recognized by the U.S. Department of Education

3. Applying to engage in a study abroad experience in a country outside of Western Europe, Canada, Australia, or New Zealand that has been approved by the home institution (OIE)

4. Planning to use the scholarship for study abroad in a study abroad program that ends prior to students’ graduation

Other Scholarships Most affiliate program providers offer their own competitive scholarships, and also allow TAMIU to offer affiliate scholarships to TAMIU students selecting an affiliate program. OIE makes the affiliate scholarships available to qualified students by way of a lottery drawing. Also you will find a listing of scholarships (by undergraduate or graduate category) in the Study Abroad Library.

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PASSPORTS AND VISAS PASSPORT If you do not already have a passport valid through the intended period of study abroad, begin an application at the earliest possible time. Forms to apply or renew, information on where to obtain an official copy of your birth certificate, and photograph specifications are available at the post office. The closest post office to obtain your passport application is the Saunders Post Office or the Delmar Post Office. Visit also the State Department website at travel.state.gov/passport for additional information. It has been our experience that some of our students have had to submit extra proof of citizenship to the State Department. Therefore it is extremely important that you apply for your passport in a timely fashion. VISAS Most countries require a visa (often student visas) for semester or full year study. You request a visa by submitting the required documentation (usually passport, acceptance letter from host school, financial statements, medical statements, insurance statements, etc.) to the Embassy or Consulate of the country you will be studying in. In many cases it is now a requirement for students to travel to the Embassy or Consulate of the study abroad country to present their papers directly to the visa department. For most of TAMIU students, that means a one or two day trip to Houston to obtain the visa. Remember that you must present your passport to the Consulate with the visa application! You may request a visa application at any time. Some applications are difficult to obtain, and you may want to request them early. Your affiliate program will send information for obtaining your student visa acceptance. Most of the countries commonly used for study abroad do not require a visa for stays up to three months, thus visas are not usually required for summer programs, but a majority of Latin American, African, Asian, and Oceanic countries require visas of all visitors. The State Department web site (travel.state.gov) has a list of consular offices and visa requirements. Quite a few countries have a consulate in Houston, and nearly any country may be contacted at their embassy in Washington. (Some countries may require you to deal with a specific consulate, either the one responsible for the region of your permanent residence or the one responsible for Texas). REGISTRATION WITH LOCAL AUTHORITIES Although no visa is required, a student in the United Kingdom, for example, must register with the police after six months. Check with your program regarding any similar requirements of your host country. STUDENTS NOT TRAVELING ON U.S. PASSPORTS The information about visas pertains specifically to students traveling on U.S. passports. Requirements vary for other students depending on the visa reciprocity agreements in force between their countries and countries visited. Please contact your embassy or other appropriate agency in the country of your citizenship for applicable requirements.

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DUAL CITIZENSHIP Students with dual citizenship and two passports may travel on whichever one they prefer. It is generally recommended that you use your U.S. passport when entering the United States.

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GENERAL INFORMATION REGISTRATION FOR SEMESTER OF RETURN You are strongly advised to sign up for Web Registration Access (LASSO - Laredo Automated Student Services On Line). You can do this by filling out the Petition for Web Registration Access at the Registrar Office. Once approved, you will be given a pin number from the Registrar Office. With this pin number, you will be able to register yourself for courses via the web (www.lasso.tamiu.edu). If you have not made arrangements to register on-line, you may contact the Study Abroad Advisor via email to start the process for registration. SECURING TRANSCRIPT FROM STUDY ABROAD INSTITUTION For credit to be awarded after your period of study abroad, the Office of the Registrar must receive an official transcript of grades. Often this transcript is sent automatically. However, in many cases the student must officially request that the transcript be sent. Before leaving your program please be sure that you have arranged to have a transcript returned to the OIE. We will then forward it on to the appropriate departments for credit review, and to the Registrar for posting on your transcript. MEDICAL INSURANCE All students participating in a TAMIU approved study abroad program are required to purchase health insurance for the duration of their study abroad program. The required health insurance coverage can be purchased through OIE, and covers following: Basic Medical Expense ($5,000 with $50 deductible), Major Medical Expense ($45,000), Catastrophic Major Medical Expense ($250.000), Accidental Death & Dismemberment ($10,000), Repatriation Benefit ($15,000), and Medical Evacuation ($50,000). The cost of this insurance coverage is $ 0.90 (Calendar year 06) per day per participant. Students participating in an Affiliate Program often receive health/medical insurance as part of their program fee. In these cases the students are exempt from signing up for TAMIU’s health insurance program. If a student has already purchased Texas A&M International University’s insurance as a foreign student, this can be used as a substitute for the study abroad health insurance. In addition, students may purchase the International Student Identity Card ($22 - valid for one year) at OIE. This card comes with various travel discount benefits, and additional health and travel insurance.

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STUDENT RULES AND REGULATIONS STUDENT HANDBOOK Each student enrolled at Texas A&M International University is responsible for being fully acquainted with, and complying with the Texas A&M International University Student Handbook. You can find this handbook on-line at http://www.tamiu.edu. Study abroad students should familiarize themselves in particular about the sections, which deal with: - Student Rights - Student Code of Conduct and Disciplinary Procedures - Academic Dishonesty - Alcohol and Controlled Substances - Reckless Conduct - Sexual Assault - Sexual Harassment Grievance Procedures Study abroad programs are university-sponsored activities and, as such, all of the terms and conditions of student conduct as outlined in the Student Handbook apply to study abroad students. By accepting admission to a Texas A&M International University study abroad program, you agree to be responsible for your own health, safety and behavior while participating in the program. In addition, you are committed to observe and obey the Texas A&M International University Student Handbook and Student Code of Conduct, the laws of the State of Texas and the United States of America, as well as the laws of the host country and host institution. Study abroad students are also required to complete and sign the Study Abroad Emergency and Liability Form package, which is distributed prior to the Pre-Departure Orientation. DUE PROCESS AND DISMISSAL Violations of any of the conditions set forth by Texas A&M International University Study Abroad Programs may result in expulsion from the program and forfeiture of program fees/expenses. If for just reason the faculty coordinators in-country and/or program coordinators consider you to be continually disruptive, you may be dismissed from the program. You will be afforded due process (in accordance with the Student Handbook), which includes an opportunity to respond to charges against you. Arrest for violations of host country laws may result in your immediate dismissal from the program. Texas A&M International will assume no responsibility for finding the student legal counsel.

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APPLICATION INFORMATION TIMING AND DEADLINES Application deadlines for Study Abroad programs vary widely, and it is your responsibility to know the deadline of your selected program and to have all parts of the application in at OIE early enough to allow for follow-up on anything incomplete before we forward the application. Remember to also allow for mailing time, deadlines are “date of receipt” NOT “date of mailing.” Application DeadlineISEP Programs for a Fall Semester January 15 TAMIU Exchange and Affiliate Programs for a Fall Semester April 1 ISEP Programs for a Spring Semester* August 15 TAMIU Exchange and Affiliate Programs for a Spring Semester October 1 TAMIU Faculty-Led and Affiliate Programs for Summer Between February and

April, depending on selected program.

* If applying for an ISEP Spring program in Spain, it is recommended that your application is submitted to OIE the previous spring semester (January 15) STUDY ABROAD APPLICATION AND SUPPORTING DOCUMENTS TAMIU Study Abroad Application

The study abroad application form is mandatory and must be completed, signed, and returned to OIE before your application is forwarded to your selected study abroad program. A study abroad application, approved and signed by OIE signifies TAMIU approval for study abroad participation. If applying to an ISEP program, you only have to complete the ISEP application and not a TAMIU Study Abroad Application. Reference Form/Letter of Recommendation

The Reference Form and Letter of Recommendation have to be written by a person who can attest to your academic abilities, personal maturity and aptitude for the challenges of studying abroad (i.e. professor or employer). Provide pertinent information to your reference far enough in advance for the person to write a thoughtful and informative reference in the midst of a busy schedule. Academic Advisement Form

Texas A&M International University students are required to meet with an academic advisor to discuss courses to be completed on their chosen program. The Academic Advisement Form serves as a TENTATIVE approval for your plan of study. If information on specific courses is unavailable, general topics and levels of study should be listed. Students should include more courses than they plan to take, as some courses may be unavailable by the start of a program. The Academic Advisement Form must be signed by the academic advisor and/or department chair, and the College Dean.

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Official Transcripts If you are not attending TAMIU at the time of your application, you must to submit an official transcript of each College/University you have attended. Expect having to submit official transcript(s) with the foreign school or affiliate program application. Photo

Submit one ID card-size photo with your TAMIU Study Abroad Application. Expect that you will have to include your picture with other applications as well. Therefore it is advisable that you have several made (at least 4). Print your name on the back of each picture. Language Proficiency Report

If the language of instruction for a study abroad program is not English/Spanish, you may be required to submit a Language Proficiency Report. Ask the OIE director if you are not sure, or if you are a non-native English/Spanish speaker. Foreign School/Affiliate Program Application

A copy of the Foreign School/Affiliate Program application (with supporting documents) is to be provided to OIE with your TAMIU study abroad application. OIE will mail out all applications for Exchange Programs, and depending on your preference and the application process either OIE or you can mail the application for an Affiliate Program. APPLICATION SUBMITTAL Submit your application to: Office of International Education, Pellegrino Hall 301 Texas A&M International University 5201 University Boulevard Laredo, TX 78041 Tel. 956.326.2565 Fax 956.326.2279 Email: studyabroad@tamiu.edu

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TAMIU STUDY ABROAD APPLICATION Last Name First Name M.I.

TAMIU ID:

Street Name & Number _____________________________________________________________________ City, State, Zip Code

Home Phone: Work Phone: Cell Phone:

Date of Birth:

Citizenship:

Email Address: Alternate Email Address: Academic Standing: Undergraduate FR / SO / JR / SR Graduate Other (specify) _______________________________ Major: _____________________________________________________ Minor: ______________________________________________________ Total completed hours (TAMIU/Other): __________ Hours Applied to Degree : __________ Cumulative GPA: __________ Term for which you are applying: Spring 20_____ Fall 20 _____ Summer 20______ Program you are applying for (Exchange Host University/Affiliate Name): _____________________________________________________________ City: ____________________________________________________________Country: ________________________________________________ Residency Status: In-State (TX Resident) Out-of-State (non resident) Do you currently receive Financial Aid? Yes No Type of Aid: _____________________________________________ I certify that the information on this application is complete and correct, and I understand that the submission of false information is grounds for rejection of my application. I understand that as part of the application process, I am expected to attend a pre-departure orientation and may be required to complete a language test and interview in the language of the country I have chosen. I have received and read the Study Abroad Handbook, which outlines academic policy, regulations, and requirements for study abroad. _______________________________________________________________________________________________________________________ Name (print) Signature Date For office use only! Reference Form Academic Advisement Form Official Transcript (non-TAMIU student) Letter of Recommendation Language Proficiency Report Photo Student may participate in listed program and receive credit for courses subject to general regulations and policies of Texas A&M International University, and as approved by the Academic Advisor and College Dean. _______________________________________________________________________________________________________________________ Director, Office of International Education Date

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TAMIU STUDY ABROAD REFERENCE FORM

To be completed by the Applicant

Name: _________________________________________________________ Program Name/Location: ___________________________________

Reference requested from: _________________________________________________________________________________________________ To the applicant:: under U.S. Federal Law (section 438 of Public Law 90-247, as amended) students are permitted access to certain educational records. Section 438(a) (2) (B) provides that a student may waive the right to inspect confidential letters of recommendation. Many applicants have found that recommendation letters may have a greater effect when such letters are written in confidence. If you waive your right to inspect the information requested by this form, please sign below. _______________________________________________________________________________________________________________________ Applicant’s Signature Date To be completed by the Referee To the referee: The student referenced above is applying for an approved Texas A&M International University study abroad program. Because participants serve as representatives of their nation and institution, both academic excellence and personal suitability for participation in the study abroad program should be addressed. Thoughtful and honest letters will help promote not only the student but the program to which the student is applying as well. Your time and effort in personalizing this reference is very important! How long and in what capacity have you known the applicant? _________________________________________________________________________ Please indicate the applicant’s ability and academic competence in comparison with other individuals whom you have known at a similar stage in their academic careers Above Average Average Below Average Inadequate Opportunity

to Observe Knowledge in area of specialization

Motivation and seriousness of purpose

Ability to plan and carry out research, independent study

Ability to express thoughts in speech and writing

Emotional stability and maturity

Self-reliance and independence

In letter format, on a separate piece of paper, please comment specifically on the applicant in terms of the following: a) academic suitability, b) personal suitability for living abroad, c) how participation in the study abroad program will be of benefit, both academically and personally, d) weaknesses, e) linguistic preparation, is applicable, f) any other factors which you believe may affect a successful experience abroad _______________________________________________________________________________________________________________________Referee’s Printed Name Referee’s Signature Date Please return this form and accompanying reference letter to:

Office of International Educationg Texas A&M International University, 301 Pellegrino Hall, 5201 University Boulevard, Laredo, TX 78041 Tel. (956) 326 2565 g Fax (956) 326 2279 g Email: studyabroad@tamiu.edu

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TAMIU ACADEMIC ADVISEMENT FORM

Name of Student _________________________________________________________________________________________________________ Name Study Abroad Program _______________________________________________________________________________________________ EXCHANGE / AFFILIATE / FACULTY-LED PROGRAM (circle one) Length of Program:_______________________________________ To the student: students participating in a TAMIU approved study abroad program are required to meet with an academic advisor to discuss courses to be completed on their chosen program. This form serves as a TENTATIVE approval for your plan of study. If information on specific courses is unavailable, general topics and levels of study should be listed. If possible, students should include more courses than they plan to take, as some courses may be unavailable by the start of the program. This document does NOT constitute a pre-approval of courses and/or acceptance of credits. Course work completed abroad must be evaluated by the academic units granting equivalent credit at Texas A&M International University upon the student’s return to campus. It is the student’s responsibility to follow-through with the program at the study abroad site. If the student is not able to take the courses initially selected, the student should select courses that are similar to those first selected and advise the academic advisor at Texas A&M International University of the substitutions. Approval of study abroad course work must be determined when you return. Students are required to submit syllabi, papers and notes to be evaluated by faculty in the departments that grant credit similar to that of the course taken abroad. To the academic advisor: the student named above is applying to participate in a Texas A&M International University approved study abroad program. The student should provide you with a description of the courses s/he plans to take on the program, as well as information about the program. Please note that in some courses, students may have access to course descriptions and even course syllabi for their chosen program. However, in many university systems, course descriptions and catalogs are unavailable. In such cases, this advisement form may contain only very general statements such a “upper-level course work in (name of subject) not to duplicate any course previously taken at TAMIU.” Please try to indicate for the student, to the best of your ability, how credit should be awarded for these courses. Your determination is not binding, but is meant to guide the student in his/her course of study. Please not that credit equivalencies are ultimately determined in the department where similar courses are offered at TAMIU. Your determination on this form is meant to serve as a guide for the student. This form is NOT meant as a pre-approval. Approval of course equivalencies and degree credit is determined upon a review of materials once the student has completed the study abroad program.

IF NO SPECIFIC COURSE LISTING IS AVAILABLE At this time no listing of class offerings is available. I have discussed the type and content of courses with the above named student, which s/he will take while participating in the study abroad program. Credit can be given for upper-level course work in: ______________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________ IF SPECIFIC COURSE LISTING IS AVAILABLE Foreign School Course

TAMIU Course/Equivalent

Course to Apply As

SCH

PREFERRED COURSES

major general minor elective

major general minor elective

major general minor elective

major general minor elective

major general minor elective

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EXTRA COURSES Foreign School Course

TAMIU Course/Equivalent

Course to Apply As

SCH

major general minor elective

major general minor elective

major general minor elective

major general minor elective

Academic Advisement Notes: _____________________________________________________________________________________________

_______________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________

APPROVALS _______________________________________________________________________________________________________________________ Advisor’s Printed Name Advisor’s Signature Date _______________________________________________________________________________________________________________________ Dean’s Printed Name Dean’s Signature Date STUDENT SIGNATURE I have read and understand the information contained in this form. I agree, to the extent possible, to follow through with my proposed plan of study. It has been explained to me that there is no guarantee that I will be able to register abroad in every course I wish to take, and all courses may not be accepted or transfer to Texas A&M International University, or count towards my degree program. _______________________________________________________________________________________________________________________ Student’s Printed Name Student’s Signature Date

Please return this form to: Office of International Education g Texas A&M International University, Pellegrino Hall 301, 5201 University Boulevard, Laredo, TX 78041

Tel. (956) 326 2565 � Fax (956) 326 2564 � Email: studyabroad@tamiu.edu

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TAMIU LANGUAGE PROFICIENCY REPORT

This report is required for applicants planning to pursue course work abroad (other than language courses) in a language other than English or Spanish for non-native speakers.

To be completed by the applicant

Name: _________________________________________________ Program Applying For: ___________________________________________

Native Language: ________________________________________ Language of Host Country: ________________________________________

1. What course work have you pursued in, or related to, the required language? Include courses in progress. List name of course, give a brief description, and report grade received. Attach supporting documentation is necessary.

2. What other experiences have you had in the required language? ____ spoken at home ____ read journals/magazines ____ TV/Radio ______Intensive Language Course (date: __________________). Other:

_____________________________________________________________________________________________________________________ To be completed by a Professional Language Instructor To the instructor: students who participate in this study abroad program should be able to conduct conversations in the foreign language, follow university lectures, participate in seminar discussions, take notes and understand written material in their field. It is important that your comments be detailed and frank. Your time and effort in personalizing this reference is very important. AURAL COMPREHENSION SPEAKING ABILITY __ None __ None __ Limited to slow, uncomplicated sentences __ Able to complete structurally simple, short phrases __ Understands simple conversation __ Uses basic grammatical structure, speaking with limited vocabulary __ Understands conversations on simple academic topics __ Uses structural patterns; adequate for simple conversation __ Understands sophisticated discussion of academic topics __ Has control over structural patterns, can handle wide range of situations READING ABILITY WRITING ABILITY __ None __ None __ Limited to simple vocabulary and sentence structure __ Writes simple sentences on conventional topics, some errors __ Understands conventional topics and non-technical subjects __ Writes on academic topics w/few errors in spelling/structure __ Understands materials which contain idioms and specialized terms __ Writes with idiomatic ease of expression and feeling for the style of __ Understands sophisticated materials, including those in field of study language What is your opinion of the applicant’s ability to pursue How was the evaluation determined? university-level course work in this language? __ Based on knowledge of applicant’s course work in language at TAMIU __ Will require considerable language training __ Written examination; name and date test administered: _____________ __ Will require additional language training __ Oral examination; date administered _______________________ __ Should be able to manage adequately after adjustment period __ Should have no difficulty

Please add any comments relating to the applicant’s linguistic ability:

_______________________________________________________________________________________________________________________ Please mark as appropriate: ___ I DO NOT approve the applicant for study abroad in this language ___ I CONDITIONALLY approve the applicant for study abroad in this language ___ I UNCONDITIONALLY approve the applicant for study abroad in this language In case of conditional approval, which are the conditions the applicant must satisfy to receive clearance for study abroad?

_______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ Print Name Instructor Signature Instructor Date