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Students@Centre – Ultranet 3 rd Industry Briefing Tuesday, 19 December 2006 DoE, 2 Treasury Place, Melbourne

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Students@Centre – Ultranet 3 rd Industry Briefing Tuesday, 19 December 2006 DoE, 2 Treasury Place, Melbourne. Students@Centre - Ultranet. Adam Todhunter Education Chief Information Officer Department of Education. Agenda. Welcome Project history Since the last briefing Where are we now? - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: Students@Centre - Ultranet

Students@Centre – Ultranet3rd Industry Briefing

Tuesday, 19 December 2006DoE, 2 Treasury Place, Melbourne

Page 2: Students@Centre - Ultranet

Students@Centre - UltranetAdam TodhunterEducation Chief Information OfficerDepartment of Education

Page 3: Students@Centre - Ultranet

Agenda

• Welcome

• Project history

• Since the last briefing

• Where are we now?

• Progress of pilot

• Progress of tender

• RFT framework

• Next steps

• Process and timelines

• Challenges ahead

• Questions?

Page 4: Students@Centre - Ultranet

• S@C developed a prototype web-based environment to support the implementation of the Blueprint for Government Schools

• To provide an ICT framework to allow the whole school community to engage

• Pilot was funded by Treasury in 2004• Original S@C team has been strengthened• Project sponsor is Darrell Fraser

(Deputy Secretary OSE)

Project history

Page 5: Students@Centre - Ultranet

• Labor Financial Statement commitment of $60.5m

• Ongoing professional development in pilot schools

• All pilot teachers logging on and marking student attendance online

• More teachers planning units of work

• Prototype demonstrations

• Engagement of key stakeholders

• Development of project and RFT documentation

Since the last briefing…

Page 6: Students@Centre - Ultranet

• Pilot Evaluation Report has been completed

• Business Case (draft) completed

• Non-functional Requirements Specification (draft) completed

• Functional Requirements Specification ~50% completed

• Request For Tender ~65% completed

Where are we now?

Page 7: Students@Centre - Ultranet

• All pilot schools using the system• Schools marking student attendance rolls• Groups of students and parents accessing the

Ultranet• TLF objects embedded in a shared repository• Teachers executing Term 4 2006 work using the

Ultranet• Schools and DoE gaining up-to-date data on

student attendance• Pilot evaluation completed

Progress of pilot

Page 8: Students@Centre - Ultranet

• An enhanced learning environment for every student

• Improved planning, preparation, sharing and delivery of learning materials by teachers

• Improved capacity to track progress and manage learning pathways for every student

• Improved reporting of student progress to parents, teachers and school administration

Evaluation measures

Page 9: Students@Centre - Ultranet

• 627 teachers from 22 schools participated in the evaluation (12 pilot schools/10 matched schools)

• Impact of the Ultranet was particularly noticeable in Primary Schools

• Positive changes included access to technology, ideas and attitudes to technology and increased motivation to collaborate as a result of the Ultranet

• Teachers and Administrators strongly expressed support and were enthusiastic about the potential of Ultranet

Evaluation summary

Page 10: Students@Centre - Ultranet

• Development of functional and non-functional specifications

• Development of the Business Case

• Development of the Request For Tender

• Facilitation of a market testing exercise

• Facilitation of workshops and focus groups

Progress of tender

Page 11: Students@Centre - Ultranet

Conceptual model

Page 12: Students@Centre - Ultranet

Departmental & Regional

Staff

Principals & Business Managers

TeachersAdministrators Students Parents/ Guardians

Training & Support Services

~ 3,000 ~ 40,000 ~ 550,000 ~ 1,000,000Baseline User Volumes:

Vic Govt Schools

= 1,602

1,213 Primary

311 Secondary/Primary-Secondary

78 Special Development

User groups

Page 13: Students@Centre - Ultranet

School ICT architecture

Data Management

Finance Mgt

Facilities and Asset

Mgt

Learning Mgt

System

Student Info

System

IT Service Mgt

Teacher Mgt

HR Mgt

School Mgt

Learning Portal

Knowledge Mgt

System

Application Services

Learning Portal

School Portal

School Admin

HR Finance

User Interfaces

Common Application Services

Page 14: Students@Centre - Ultranet

Functional areas being considered

Data Management

Teaching and

Learning

Collaborat-ion

Student Information

School Information

Content Mgt

Application Services

Learning Portal

School Portal

School Admin

User Interfaces

Common Application Services

Page 15: Students@Centre - Ultranet

Non-functional areas being considered

Security

Strategy

Standards

Architecture

Change Management

Quality Implementation

Schools Interoperability

Framework (SIF)

Page 16: Students@Centre - Ultranet

• Will comprise of 6 parts (A – F):

• A – Conditions of Tendering

• B – Specifications

• C – Proposed Contract

• D – Bidder’s Response

• E – Ethical Purchasing Policy

• F – Victorian Industry Participation Policy

• Understand the VGPB Purchasing Policies

• www.vgpb.vic.gov.au

• www.tenders.vic.gov.au

RFT framework

Page 17: Students@Centre - Ultranet

• Finalise Business Case by December 2006

• Finalise Non-functional Requirements Specification by January 2007

• Complete Functional Requirements Specification (draft) by January 2007

• Complete Request For Tender (draft) by February 2007

• Release RFT (draft) by March 2007

• Release RFT (final) by May 2007

Next steps…

Page 18: Students@Centre - Ultranet

Pilot

2006

Final evaluation

Q4 2006

ERC1 bid

Q1 2007

*Tender (draft version) release

Q1 2007

*Tender (final version) release

Q2 2007

*Tender evaluation

Q2/3 2007

*Build / plan deployment

Q4 2007+

*Commence deployment

2008+

Process & Timelines

Page 19: Students@Centre - Ultranet

Project schedule

Page 20: Students@Centre - Ultranet

• Managing organisational, operational and people change

• School readiness (i.e. infrastructure)

• Migration of existing systems

• School Interoperability Framework for the Victorian Government

• Evolving technology

• Delivery timeframe

• Interdependencies

Challenges ahead…

Page 21: Students@Centre - Ultranet

Questions and responses will be recorded and published on the Students@Centre website by:

• Adam Todhunter – ECIO

• Ben Cushing – Project Director

• Anne Dalton – Probity Advisor

Future questions should be addressed through:

Adam Todhunter, ECIO

Questions?

Page 22: Students@Centre - Ultranet

Students@Centre – Ultranet3rd Industry Briefing

Tuesday, 19 December 2006DoE, 2 Treasury Place, Melbourne