Services You Need. People You Trust.

Student Tracker

Don Gwinn

Regional Director

National Student Clearinghouse

Cooperative venture between higher education associations

Our Beginnings

A non-profit organizationestablished in 1993

National Student Clearinghouse

What is the Clearinghouse?

Our mission is to serve as the central repository and single point of contact for the collection

and timely exchange of accurate, comprehensive student records.

Core Service Participation

•Clearinghouse member schools represent 92% of the nation’s college enrollment

•3,301 Schools

3301 Schools

Wisconsin Schools not participating – Core Service

National Student Clearinghouse

•Silver Lake College•Maranatha Baptist Bible College•Northland Baptist Bible College•Stratton College•Milwaukee Inst of Art & Design•Lac Courte Oreilles Ojibwa Community College•Columbia College of Nursing

Enrollment > 300

DegreeVerify Participation Active Schools

•1,380 Schools

Nearly 12 million enrolled students at DegreeVerify Schools

•11.9 million

DegreeVerify Participation Active School Enrollment

Wisconsin Degree Verify Schools

National Student Clearinghouse

•University of Wisconsin System•University of Wisconsin Colleges•Marquette University•Milwaukee School of Engineering•Marian University•Alverno College•Viterbo University•Mount Mary College•Carroll University•Beloit College•Briggs & Stratton College – Milwaukee

Technical Colleges

•Waukesha•Madison Area•Fox Valley•Wisconsin Indianhead•Mid State•Lakeshore•Blackhawk

Students Researched Via StudentTracker• M

illio

ns

•5,304,847 •7,137,023

•13,908,477

•16,528,515

•17,281,652

•24,387,840

•5

•10

•15

•20

•25

•2002-2003 •2003-2004 •2004-2005 •2005-2006 •2006-2007 •2007-2008

National Student Clearinghouse

Current - Data received at least 3 times each enrollment period

Complete – All enrolled students

Comprehensive - Not bound by state boundaries nor institutional

sponsorship

The Data We Receive are:

Certain – authentic not survey or anecdotal

National Student Clearinghouse

Collegiate Enrollment Data Collected

•SSN•Name•Permanent Address•School Name•School FICE ID•Birth Date•Enrollment Status

•Term of enrollment•Term begin/end dates•Status start date•Certification date•Anticipated Graduation date•Data Block Indicator

National Student Clearinghouse

Degree Verification Data Collected

•SSN*•Name*•Birth Date*•Degree Title*•Date awarded*•Major(s)*•Minor(s)

•Division awarding degree•Concentration(s)•Specialization(s)•Honors•FERPA Block Indicator*•Financial Block Indicator**Required

National Student Clearinghouse

• Major & CIP Code• Class• School ID §• State student ID §• First Time-Full Time

flag*• HS Code

Requested Additional Data Elements

• Degree Seeking flag*• Gender*• Race/ethnicity*• Email §• Good Student

Discount Flag• Middle name

*Student Tracker: reported at aggregate level only§ Never reported externally

National Student Clearinghouse

How does it work?

• Name• Date of Birth• Search date• School code• Requestor return data*

Schools transmit a file of graduates via ftp.

*Data is not processed, just returned on the output record.

National Student Clearinghouse

Measured transfer-out rate for 1996 cohort of first time freshmen,

comparing results using Maryland state data sharing arrangement and

the Clearinghouse (NSC).

30.8%

10.8%

0% 10% 20% 30% 40%

AggregateNSC Data Only

Unit MarylandState Data

Only

Transfer-Out Rate

Research ExamplePrince George’s Community College - MD

National Student Clearinghouse

<2 yr0% Did Not

Attend27%

2 yr5%

4 yr68%

1992-96 cohorts of applicants who applied to, but did not attend BYU. The match showed that 73% enrolled elsewhere

N = 13,446

Research ExampleBrigham Young University - UT

National Student Clearinghouse

• IPEDS Graduation Rate Survey• 6-Year Status Reports of FTIAC Cohorts• Tracking Former McNair Scholars• Tracking Former Student Support Program

Students• Doctoral Attrition Study• Retention Model Input

Research Example –Western Michigan University

Uses of Student Tracker

National Student Clearinghouse

1995 First-Time, Full-Time, Degree-Seeking Cohort (FTIAC)Six Year Status

Graduated53%

Still Enrolled3%

Unknown24%

Did Graduate5%

Did Not Graduate15%

Other20%

Transferred

Research Example – Western Michigan University

National Student Clearinghouse

IL - 4 yr65% IL - 2 yr

22%

OOS - 2 yr6%

OOS - 4 yr7%

OOS - other0%

31,302 students enrolled Fall 2002

8139 had previous college experience

OOS – Out of State

City Colleges of Chicago – Prior Enrollment

National Student Clearinghouse

473

2492

719

391

0

500

1000

1500

2000

2500

3000

3500

Transfer Program Tech/Occup Program

Transferred

Did Not Transfer

City Colleges of Chicago – Transfer Rate

Fall 2000 Completers

National Student Clearinghouse

That’s us in a nutshell!

Questions?

National Student Clearinghouse

REGIONAL DIRECTOR

Don GwinnNorth CentralNorth CentralPh: 847 491-1335gwinn@studentclearinghouse.org

Clearinghouse Contact