student portal web

8/13/2019 Student Portal Web

1/21

Go beyond web site Stay ahead of the Curve

Beyond a web site

Kiran KakarlamudiJeffery Volkheimer

Student Portal


2/21


Evolution of Web Site into Portal

Static Site Dynamic SiteContent

ManagementSite

Portal

> Web Presence

> Information

> Look and Feel

> HTML Pages

> User Interaction

> Data

> Functionality

> Web Pages

> Content in Control

> Branding

> Modules

> Framework

> User in Control

> Plugged-in

> Personalization

> My Yahoo, My MSN


3/21


Thinking in terms of Portal

Beyond content Bridge content and applications Beyond simple navigation Consolidated views/data, interaction

Beyond a plain Site Personalized and Role based Beyond contact forms Forms, Digital Signatures, Workflow

Beyond static pages Integrate back-ends, Reuse Beyond reports - Metrics and Alerts Beyond web Any where, Any Time, By Any Means Beyond content marketing Dynamic Targeted Marketing


4/21


Bridging Content and Applications

Beyond content

Faculty Bio

About xyz

Course Catalog

Select Courses

My Plan

My Courses

About xyz

Course Taught By

xyzabc

Content can be tagged Application data can be associated

with tags User can interact with data and view

associated content same time in samescreen


5/21


Consolidated views, data and interaction

Beyond simple navigation

Eliminate multiple screens Eliminate swivel chair access Interact with centralized data and

consistent views

HRHR

SystemSystem

FacultyFaculty

SystemSystem

BlackBlack

BoardBoard

EvaluationsEvaluations

AdmissionsAdmissions

ClassClass

CatalogCatalog

ClassClass

CatalogCatalogBlackBlack

BoardBoardHRHR

SystemSystemFacultyFaculty

SystemSystemAdmissionsAdmissions EvaluationsEvaluations


6/21


Personalized and Role Based

Beyond plain Site

Activities

View

Role

Users are identified into roles

Activities of roles are personalized orprofiled Site views are constructed on the fly

based on roles


7/21


Forms, Digital Signatures and Workflow

Beyond contact forms

Convert Paper Forms to On-line Forms

Incorporate Electronic Signatures Automate create, review, approval

workflow Manage versions, archive documents

DynamicBusiness Rule

Driven

Infrastructure

Integration

ComplianceSecurity

IntegrationRecords


8/21


Metrics and Alerts

Beyond Reports

ViewReports

Define

Metrics &Triggers

BeInformed


9/21


Any where, Any Time, By Any Means

Beyond Web

3 SCREENS

AT HOME

ON THE ROAD

AT WORK

IN DUKE

CONNECTED

OFF LINE

Interact with people Participate in workflow Download and watch

instructional videos View content

Use applications Fill forms, analyze data off-

line Reach Prospects


10/21


Dynamic Targeted Marketing

Beyond Marketing

Leverage personalizationand profiles

Customize content forprospects

Reach prospects any where


11/21


Staying with status-quo

Will continue developing content andweb applications in silos

Needs always exist. Will end up withmany un-connected web applications

Developing any thing we talked aboutfrom the scratch is a significant

development and cost

Riding along with competition isalways a struggle

Portal Business Benefits Leverage shared Web

Services framework

Mainstream productsupported by large scalevendor reducing TCO

Provides many possibilities,

Build in phases Patient Portal is an example

Stay ahead of the curve

Why move to Portal?


12/21


Building Portal with Student as focal point

Financial Aid Forms & Studies Collaboration

Projection & Planning Student Data eClassrooms Recruitment

Educational Tools


13/21


Student Portal - Core

Content Management Registration and Authentication On-line Chat and Collaboration Document Management and Annotations Discussions Forums Web Conferencing Surveys Event Registrations

Personalization & Notification


14/21


Student Portal Student Data

Student views his/her MAT Plan any time Student views his/her grades & current

courses Student views his/her bio/demo data

Student creates a profile (Facebook like)

Student View

Faculty View Faculty views / manages student Plans Faculty views student bio/demo/profile

Faculty gets comprehensive view of studentactivities on the portal

Faculty profiles

Data pulled from HR System, Blackboard, etc.


15/21


Student Portal Recruitment

Publish course catalog, complete with linkedfaculty profiles & additional data

Targeted Marketing (course & programrecommendations, faculty information etc.)

Administration Workflow admissions managesprospects, publishes data FOR prospects,communicates with prospects via Portal

Portal provides a conduit for futurecommunications because we have theirpreferences


16/21


Student Portal Projection and Planning

Create and manage school objectives andmetrics Forecast enrollment Gauge interest in programs Plan future initiatives based off of projected and

actual up-to-the-minute data Create reports of data ranging from the response

time in recruitment efforts to student participationin forum discussions

Set alerts for low enrollment, extended responsetimes, non-delivery of evaluations, etc.

Create dashboards for faculty & staff to putinformation immediately at their disposal


17/21


Student Portal Forms and Studies

Create forms, surveys, & questionnaires Online applications (for enrollment, financial aid,etc.)

Paper work for applying for anything at theschool, such as a clinical placement

Review and approval processes for all manner ofworkflows & applications

Example:

Present the learning module & require a test uponcompletion, which is then graded & flows to thenext step in the process.


18/21


Student Portal Financial Aid

Fee calculation tools

Financial aid application forms

Help me pay for my Duke education

Expose financial aid data tools to prospects to aidrecruitment and show Duke as affordable

Track progress (real time) of application, etc. toreduce anxiety of paying for college


19/21


Student Portal Collaboration

Student to Student, Faculty to Faculty, Faculty to

Student

Wikis, Forums, Social Bookmarking, Blogging,Chat

Web Conferences

Document Sharing

Study groups

Profiles to encourage camaraderie amongstudents


20/21


SAMP

LEMOCK

UP


21/21


SAMP

LEMOCK

UP

student portal web

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