student management with hisinone · 2014. 8. 12. · student management with hisinone – a status...
TRANSCRIPT
Student management
with HISinOne – a status report
D. Biella, U. Blotevogel, M. Ney, S. Radermacher
EUNIS 2013, Riga, 13 JUN 2013
Contents
• The University of Duisburg-Essen
• HIS & the HEI software HISinOne
• Motivation
• Timeline
• Technical infrastructure
• Demo
• Lessons learned
2
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The University Duisburg-Essen (UDE)
3
Main Research Areas
• Nanosciences
• Biomedical Sciences
• Empirical Research in Education
• Urban Systems
• Change of Contemporary Societies
• Students: ca. 39,000
• Focus: education of teachers
Source: http://www.uni-due.de/en/university.php
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Changemanagement at the UDE
A close partnership between
IT and Organisational Developement (OD)
Aims Quality, Excellence
…
≙ Return on Investment
Managementprocesses
Strategy , Leadership, Change Responsibility for all core processes,
Specification of duties and responsibilities
Core processes Teaching, University Studies, Examination,
Research Career Advancement for Young Academics
Supporting processes
Administration, IT, Supporting Structur, Service by additional Divisions
How can OD and IT cooperate in order to develop and optimize the core processes?
… close interaction of OD and IT …
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The company HIS and their product
HISinOne
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HIS
• Company founded 1969 in Hannover
• Software development for HEI administration software
HISinOne
• Latest HIS software product generation
• Holistic Campus Management IT system
• Technically & functionally integrated
• Web-based
• Configurable rights & roles concept
• Runs on Java, Tomcat, Postgresql
2008: UDE takes decision to migrate to HISinOne platform
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Why HISinOne?
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• In 2012: Former german „Staatsexamen Lehramt“
replaced by „Bachelor/Master of Education“ for new
enrolment
• Exam organisation and management transferred from
public agency („Landesprüfungsamt“) to universities
• Latest generation of HEI IT system HISinOne better suited
for managing B.of Ed. courses of study (polyvalencies etc)
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Study- and tuition fee management
(STU/FIA)
Identities and rooms (PSV)
Exam & lecture management (EXA)
Application (APP)
Online application
Staff functions
Customizing allocation schemes
Operative allocation of applicants
Report generation
Examination and lecture
regulations
Modules management
University calendar
Exam planning
Registration and occupancy
Grade management
Tuition fee administration
Debt claim administration
Debt claim matching
Report generation
Enrolment
Leave of absence
End of study
Report generation
HISinOne (functional modules Vers.4.0.2 2013)
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Alumni, Career service, fund raising
(ALU)
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Timeline
8 2009 2010 2011 2012 2013 2014
APP
(HISinOne 1.x)
APP, EXA
(HISinOne 3.x)
APP+EXA
(HISinOne 3.x)
APP+EXA+STU+FIA
(HISinOne 4.x)
APP+EXA+STU+FIA
(HISinOne 5.x)
APP, ALU
(HISinOne 2.x)
EUNIS
2013
Phase-out
ZUL, QISZUL
Phase-out
Intraworld
Phase-out
SOS-GX,QISSOS
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Internet
prod qual test
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• Identity Management (IdM)
• Bank
– MT940 (account statement)
– DTAUS (direct debit)
– Sepa planned
• Uni-Assist (International Office)
• Student loan office („Bafög-Amt“)
• ConjectFM (facility management system)
28.06.2013 10 www.uni-due.de
Data import / export filters
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Statistics (early June 2013)
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HISinOne STU (study management)
• ~1900 new enrolments
• 80+ guest students
HISinOne FIA (fee management)
29.002 fees processed via direct debit scheme /
143 DTAUS files
11.619 bank transfers / 98 MT940 (account
statement) files
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Applicant transfer (for enrolment) 1-2
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Applicant transfer (for enrolment) 2-2
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Enrolment (fresh(wo)men only)
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Edit student’s data
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Re-registration (starting with 2nd semester,
student’s view)
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Important factors for maintaining high data
quality and integrity
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Data quality
Determining factors
Data
migration
scripts
User-generated
issues
(aka features)
Software
issues
(aka bugs)
Data
remigration
scripts
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Ongoing work /
Open HISzilla-Tickets (STU/FIA)
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Around 160 tickets/requests open for STU/FIA,
including:
• Bank collection (direct debit scheme) also
available for first-time enrolment
• Improved readability/handling of logs
• Optimized workflow automatisation
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Lessons learned
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• Changes in schedule of fees not recommended
during enrolment and re-enrolment phase
• Changes in schedule of fees imply a complete
fee recalculation procedure (takes several
hours...)
• Changes in schedule of fees must be thoroughly
tested for correctness and implications (e.g. re-
enrolment, leave of absent, student with multiple
status, etc.)
• And: Mind your data quality!
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Thanks for your questions and your attention
Fin
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www.uni-due.de/campusmanagement
PE/OE ZIM PW
Uwe Blotevogel [email protected] Tel.: 0201 183 2890 Shahab Azhdari [email protected] Tel.: 0203 379 842 Dr. Daniel Biella [email protected] Tel.: 0203 379 1579 Christian Bruhn [email protected] Tel.: 0203 379 1117 Malte Ney [email protected] Tel.: 0203 379 1885 Sven Radermacher [email protected] Tel.: 0203 379 1368
Susanne Schulz [email protected] Tel.: 0201 183 2492 Guido Bacharach [email protected] Tel.: 0201 183 7013 Astrid Grüneklee [email protected] Tel.: 0201 183 7026
Klaus Peter Nitka [email protected] Tel: 0201 183 2048 Ludwig Ciesielski [email protected] Tel: 0201 183 4006 Sven Malina [email protected] Tel: 0201 183 2212
Thanks for your attention