Student Alumni Association (SAA)Training

• Mission: To contribute to BYU-Hawaii’s mission by developing leaders for the world.

• University motto: Learn, Lead, Build

April 20, 2011

Alumni Manager

Student Alumni Liaison (Pacific)

Student Chapter

Presidents (Pacific)

Student Alumni

Liaison (Asia)

Student Chapter

Presidents (Asia)

Student Alumni Liaison

(Non-Target)

Student Chapter

Presidents (Non-Target)

Student Alumni

Liaison (USA)

Alumni Chapter

Chairs (USA)

Student Alumni

Association Supervisor

BYUHSA

Structure and Organization

Student Chapter Organization

Chapter Presiden

t

Fellowship Mentor Placeme

nt

Missionary MentorAdvisor

President Role

• Must be committed to developing leaders for the world

• Responsible for assisting students to enforce university standards at all functions

• Ensure financial resources are used appropriately

• Sign event proposals• Fosters a spirit of student leadership

Advisor Role

• Must be BYU-Hawaii full-time employee• Responsible for assisting students to enforce

university standards at all functions• Ensure financial resources are used

appropriately• Aware of all chapter events and programs• Sign event proposals• Fosters a spirit of student leadership

Missionary Mentor Role

• Senior missionary mentors may volunteer to assist advisors in encouraging progress on mission-oriented events, such as Gospel Forums, Skype Events, Career Events.

Fellowship Officer Role

• Coordinate personal greetings of all new incoming students from student chapter country

• Coordinate student chapter information for new students at the Student Alumni Association Welcome event

Mentor Officer Role

• Coordinate Skype Events• Coordinate the delivery of the

Professional Mentorship Program to the student chapter members

Placement Officer Role

• Meet with Career Services every enrollment period to coordinate training and placement efforts

• Coordinate Career Events

EventsSpring, Summer, 1st Term 2011

BYUHSA SongFest

• Dates: May 13, 2011 @ 8pm-11pm• Location: CAC• Sign up with BYUHSA by May 2,

2011

BYUHSA WorldFest

• Dates: April 21-22 @ 10am-3pm• Location: Aloha Center• All students from home country are

automatic members of student chapters

• Other students may pay $3 to join

Incentive Funds

• Student chapters are provided with incentive funds for participation in incentive events

• Incentive awards are based on the number of students from respective countries

Incentive Events & AwardsIncentive events Incentive awards

Skype Event (or guest speaker) $1.50 per student from country

Career Event $1.50 per student from country

*Applicable for the period of Spring, Summer, 1st Term

Skype Events

• Meeting with leaders (alumni, professional, church) back home to help direct you and inspire you for success

• If alumni, hear their story on how they made it from BYU-Hawaii to where they are now

Career Events

• Provide skills training (resume, interview, job search) that prepare each other for internships or jobs in home country

• Hear from successful professionals that provide tips on preparing for a career

Winter 2011 Results

• Congratulations to the following student chapters that completed both incentive events!

Africa, Cook Islands, Hong Kong, Japan, Korea, Phillippines, Taiwan

* See handout for details

Event PlanningSpring, Summer, 1st Term

2011

SAA - Goals

1. Support basic needs of students (social, spiritual, cultural, academic, etc.)

2. Build service-oriented leaders3. Increase connections with alumni4. Increase in-country placements

Fill out proposals properly:1. Identify at least one of the SAA goals and

one measurable outcome for the event2. Describe the event3. If requesting media equipments clearly

describe how the equipments will be used4. Advisors must sign event proposals

Planning with a Purpose

Scheduling Policy - General• All room requests must be submitted to SAA Office on

the event proposal form• Do not use rooms if you have not reserved them (Tip:

The Library and the Seasider are great places to for impromptu meetings)

• Requestor must have the reservation with them at the event in case Security has any questions.

• Read the reservation to make sure you are in the correct room at the correct time.

• Please observe quiet hours (near TVA 8pm, near Hales 10pm)

Scheduling Policy – Deadlines

Location/Set up Deadlines

Request a room (No set up) 1 week

Request a room (with media)*Media only available for goal-oriented events

2 weeks

Off-campus events 2 weeks

Pool, Old Gym 3 weeks

Request a room (Set up)*Submit floor plan for chairs, tables, stage, etc. with proposal

4 weeks

Scheduling Policy – Church Facilities

• Stake pavilions are only for Church use and are scheduled through stake executive secretaries

• Please be prepared to setup for church if requesting the following rooms on a Saturday past 9pm:  Ballroom, MPC 101, and GCB 185.  Layout will be provided. 

• Student Chapters privilege to use rooms will be in jeopardy if church set up is not performed according to the map

Scheduling Policy – Penalties

• Student Chapters will be billed a cleaning fee if they do not clean the room, remove the trash and put the room back in order before they leave.

Event Reports• An event report must be filled out

after every event• Event reports should be filled out

online• New event proposals will not be

processed until an event report is filled out for the previous event

Officer MeetingsSpring, Summer, 1st Term 2011

Stewardship Report

- Date: Thursday, April 28, 2011 @ 9pm-10pm

– Location: Little Theater– Purpose: Share report on winter

semester 2011

Fellowship Officer Meeting

– Date: To be announced (TBA)– Location: To be announced (TBA)– Purpose: Discuss and prepare ways to

fellowship new international students for 1st Term.

Placement Officer Meeting

– Date: May 5, 2011 @ 11:00am– Location: Career Center–Who: Placement officers or

representative– Refreshments provided– Discuss ideas with Career Services for

career events within student chapters

Aloha!• Questions?• Next SAA Training – September 2011• Again, congratulations to the following

student chapters for completing their incentive events for the past semester: Africa, Cook Islands, Hong Kong, Japan, Korea, Phillippines, Taiwan

• Contact: Spencer Scanlan (808) 675-4610 or sscanlan@go.byuh.edu

• Have a great Spring, Summer, and 1st Term!