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CA 2012 (Doha)–Doc 4

       U       P       UUNIVERSAL

POSTALUNION

25th CONGRESS

Council of Administration

Structures of the Council of Administration elected by the 25th Congress

Memorandum by the International Bureau (Agenda item 4)

1 Subject

Presentation of the recommended structures of the Council ofAdministration elected by the 25th Congress.

References/paragraphs 

§§ 1 to 7 and Annexes 1 and2

2 Decision expected

 – Take note of the document.

 – Consider and approve the provisional structure of the Council ofAdministration.

§ 8 and Annexes 1 and 2

I. Introduction

1 With a view to further improving the efficiency of the work of the Council of Administration (CA) and

Postal Operations Council (POC) after the 2012 Congress, and facilitating discussions during the councils'constituent meetings, the CA developed draft structures for the CA and POC for the Doha cycle, andsubmitted proposals 49 and 50 for approval by Congress.

2 At its meeting on 30 September 2012, Congress Committee 3 considered various proposalsconcerning the future structures of the CA and POC for the Doha cycle. The committee approved proposals49 and 50 as basic recommendations for the structures of the CA and POC, and at the same time decided to

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2

common. Other key elements were the following:

− The Board of Trustees of the Quality of Service Fund should not be considered as a user-fundedsubsidiary body but as a body reporting directly to the POC Plenary.

− The Markets Committee should be renamed the Markets Development Committee.

5 At the same time, the International Bureau was of the opinion that e-commerce would be better placedunder the Markets Development Committee rather than under the E-Services Committee.

III. Consideration by an ad hoc committee

6 As all member countries were informed during Congress, an ad hoc committee composed of theoutgoing and incoming Directors General and Deputy Directors General of the International Bureau, and theoutgoing and incoming Chairs of the CA and POC, will be invited to endorse the recommended structuresand consider the candidatures submitted by countries wishing to take on the chairmanship of committees orproject groups.

7 Further, the ad hoc committee will develop a recommendation on this issue according to therecommended council structures proposed by the International Bureau. This recommendation will bepresented in document CA 2012 (Doha)–Doc 5 at the constituent meeting of each council, for itsconsideration and final decision.

IV. Conclusion

8 At its constituent meeting, the Council of Administration is invited to:

− take note of this document;

−

consider the recommended structures appearing in Annex 1.

Doha, 8 October 2012 Edouard DayanSecretary General

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 C A 

2  0 1 2  (  D  oh  a )  –D  o c 4 .A nn ex  e1 

 

Governance and Regulatory

Issues (including other 

international organizations)  

Supervision of UPU

Finance and

Administration 

Strategy and P&BDevelopment

Cooperation 

Reform of the Union

(joint with POC)  

International

Postal Service

Regulatory Issues 

Acts of the Union

Remuneration

System

Governance

Questions

Financing and

Internal Audit 

Monitoring and

Evaluation ofStrategy

Implementation

Future Strategy

(joint with POC ) 

Postal Sector

Macroeconomic

Issues 

Sustainable

Development

(joint with POC)  

Technical

Cooperation &

Postal Sector

Development 

CA PlenaryConference on

Postal Regulation

Management

Committee* 

Human ResourcesP&B Prioritization

and Allocation

(joint with POC)  

* Members: CA vice-chairs; committee chairs and vice-chairs

ConsultativeCommittee

Recommended CA structure based on C 3 debates

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 C A 

2  0 1 2  (  D  oh  a )  –D  o c 4 .A nn ex  e2 

 

Supply Chain

Integration Committee Markets Development

Committee Physical Services

Committee E-Services Committee 

Postal Financial

Services Committee Direct Reporting

Bodies 

EMS Cooperative

(USB)

 

Telematics

Cooperative (USB) 

UPU*Clearing

(USB) 

Quality of Service

Fund 

Postal Financial

Services (USB)

.post (USB)

Standards 

Transport and

Customs 

Operations and

Accounting

Review Group

Addressing 

Postal Security

Market Research 

Quality

Measurement and

Improvement

(Letter Post) 

Products Strategy

and Integration

 

QualityMeasurement and

Improvement(Parcel Post) 

Regulations and

Standards 

Products and

Services

Development 

Partnership

Development 

Knowledge

Development andTraining 

Interconnectivity 

Partnership

and Capacity

Building 

Products and

Services

Development 

POC Plenary Consultative

Committee

Management

Committee* 

Direct Marketing

Advisory BoardRemuneration

(Letter Post) 

Remuneration

(Parcel Post) 

UPU–IATA Contact

Committee 

UPU–ICAO Contact

Committee 

UPU–WCO

Contact

Committee

* Members: POC Vice-Chair; committee chairs and vice-chairs 

Applied Postal

Economics and

Statistics 

E-commerce 

World Association

for theDevelopment of

Philately 

Recommended POC structure based on C 3 debates