strengthening comm. skills & planning on routine immunization program in india
DESCRIPTION
State Level Workshop on Routine Immunization Program in India Organized by Immunization Technical Support Unit (ITSU) - Ministry of Health and Family Welfare in collaboration with Directorate of Family Welfare, Govt. of NCT, Delhi.pdf source via : https://www.itsu.org.in/pdf-viewer/index.php?id=Delhi_Communication_Workshop_Report_2013_0.pdfTRANSCRIPT
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Organized by
Immunization Technical Support Unit - Ministry of
Health and Family Welfare
in collaboration with
Directorate of Family Welfare Govt. of NCT Delhi
STATE LEVEL WORKSHOP ON
STRENGTHENING COMMUNICATION SKILLS
AND PLANNING ON ROUTINE
IMMUNIZATION
September 5-6, 2013
Communication
Workshop Report
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Communication Workshop Report 1
Strengthening Communication Skills and Planning on Routine Immunization
A two-day interactive communication workshop on “Strengthening Communication Skills and Planning
on Routine Immunization” was organized by the Immunization Technical Support Unit (ITSU) of the
Ministry of Health and Family Welfare (MOHFW) in collaboration with the Directorate of Family Welfare,Govt. of NCT, Delhi on 5-6 September, 2013.
The basic objective of the workshop was to strengthen and revitalize the communication skills of officials
and institutions at the district level, namely, the District Reproductive and Child Health (RCH) Officers (since
the District RCH Officer also handles immunization), District IEC officers and representatives from Nodal
agencies. As these officers are responsible for implementing communication interventions on Routine
Immunization (RI) at the district level, strengthening and revitalizing their communication skills would have
a direct bearing on successful implementation of the RI programme in the state.
46 participants comprising of District RCH Officers, District IEC Officers, Representatives from Municipal
Corporation of Delhi, Training Institutes and State Health Bureaus actively participated in the workshop.
The workshop was made interactive through energizers and group activities, covering topics such as,
developing communication action plans, how to develop a press release and equipping participants with
necessary skills of handling the media through a mock press conference.
The workshop was well received by the participants, who shared their learning’s from the workshop
sessions and how it would help them to effectively plan communication interventions for reaching out to
families and communities for accepting Routine Immunization. Dr. D.K. Diwan, Director, Family Welfare,
Government of NCT, Delhi appreciated the efforts of ITSU team in conducting and facilitating the workshop.
Feedback received from participants would pave the way forward for conducting similar skill building
workshops for the high-focus states.
The workshop commenced with a
welcome address by Dr. R.K Batra, State
EPI Officer, followed by a mutual
introduction of participants. Participants
introduced each other through an
interactive game where one half of a
picture was given to each participant and
they had to find their partners by
matching the other half of the picture and
introduce her/him in a few lines. The
introductory exercise also served as an
ice-breaker for the participants and set
the tone for the workshop. To help
facilitators assess the existing
Day 1
Dr. N. Vasantha Kumar, Mission Director (NRHM), Government
of NCT, Delhi with Dr. D.K Diwan, Director, Family Welfare (with
the mike) and Dr. R.K Batra, State EPI officer during the
inaugural session.
A brief synopsis of the workshop
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Communication Workshop Report 2
Strengthening Communication Skills and Planning on Routine Immunization
communication knowledge and skills of
participants, a pre-test assessment was done
wherein participants were asked to fill in a
questionnaire.
Thereafter, participants’ expectations from the
workshop were sought, which was noted and put
up on the soft board – facilitators tried to weave in
these expectations during the workshop sessions
over the two-days.
Communication concepts
The session was facilitated by Ms. Monica
Chaturvedi, (Senior Advisor, Strategic
Commu nication, ITSU). It focused on the basicsof communication – the process, barriers in
communication, types of communication – verbal
and non-verbal and gateway behaviors.
Participants also got an overview of the relevance
of behavior change in strategic communication,
the paradigm shift from IEC to BCC and need to
focus on methods for effective communication.
Participants played interactive “Word Ball” and “Speaking Mirror” games on effective communication, which
helped them focus on what the previous person said and make quick connections. They could relate with
both the games experience to basic principles of communication (see box).
Word Bal l Game - The ‘word ball’ gameencourages spontaneous communication andhelps connect a group of people. You'll need aball and participants form a circle. Someonethrows the ball and says a word. The next person has to catch the ball and say a relatedword. For example, the chain might go: SKY -BLUE - OCEAN - WATER and so on….
Speaking Mirror Game –It was an extension ofthe previous game in which the participants hadto weave a story. While A speaks, person Bsilently listens and then taking the lead from the previous speakers and takes the story forward.
Participants’ expectations from the workshop –
dis la ed here on the board.
Participants introducing each other during the
introductory session.
Session on Communication concepts
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Communication Workshop Report 3
Strengthening Communication Skills and Planning on Routine Immunization
Channels of communication and networking
platforms for visibility & rebranding
The session was facilitated by Ms. Chailtali Mukherjee,
Manager, Strategic Communication, ITSU that focused on
identification of different channels of communication andtheir relevance for specific target audiences – which channel
works best, whether it is mass media, mid media or
interpersonal communication, and for whom?
The session helped participants identify structures and
networks within communities for social mobilization and
advocacy and how these could be tapped to stimulate and
bring about behaviour change at the family and community
level.
Participants shared their field level experiences on how they have been using different channels of
communication for various public health interventions.
Developing effective communication plans
The session facilitated by Dr. Subhadra Menon, Head -
Communication, Public Health Foundation of India,
gave participants an understanding of the important
steps for developing an effective communication action
plan, which is evidence-based and tailored to address
local needs and context.
Participants shared their experiences on how they hadhandled difficult situations through simple but effective
communication in their day to day functioning. They
identified gaps and barriers in the communication
process and suggested ways of addressing them, such
as building trust and community mobilization for RI,
addressing parental perceptions and concerns,
attitudes of health care providers and addressing
systems and personnel issues.
Dr. Menon used her rich professional experience and shared personal anecdotes to make the session
interactive and facilitate better understanding amongst the participants.
Monitoring of communication interventions
The session was facilitated by Mr. Amit Sharma, Manager, Data Operations, ITSU which helped participants
understand the importance of monitoring and evaluation and how as programme managers, monitoring
helps them in assessing the status and progress of implementation of communication interventions. It was
emphasized to develop a monitoring plan along with communication plan for concurrent monitoring and
supervision. The session gave participants an overview of the M&E process - inputs, outputs, processes,
Dr. Subhadra Menon speaking to participants ondeveloping effective communication action plans
Energizer
Post-lunch, an energizer was playedwherein participants were asked tothink of an adjective which describes
them or how they were feeling, but theadjective should start with the sameletter as their name, for instance,“relaxed Rajani”. In this way, they hadto recall names and adjectives of the previous two participants in the chain.The energizer rejuvenated the participants and they were all focusedon post-lunch sessions with a freshmind!!
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Communication Workshop Report 4
Strengthening Communication Skills and Planning on Routine Immunization
outcomes and impact. Participants also got an understanding of various IEC/BCC indicators that can be
included in a monitoring plan and what could be the monitoring tools. Draft monitoring templates, which
included field monitoring plan for IEC activity development and implementation, capacity building,
compliance activity and stock position of communication material, were shared with the participants.
Day 2 started with a recapitulation of the previous day’s
proceedings and learning’s. This was followed by a group
activity on ‘Developing Communication Action Plans’ and
presentations by groups thereafter followed by discussion.
Group Work
Developing communication action plans
Participants were divided into groups and a draft template
was shared with them, on which they were asked to design
a communication action plan for RI. The draft template (refer to annexure 2) had pointers for behavioral
analysis of different target groups, communication activities at primary, secondary and tertiary levels and
monitoring communication activities.
Outcome: Participants were able to strategize the communication plan and moderators pitched in with their
inputs to help participants get better understanding on key elements such as identifying target groups,
current behaviors, and barriers to appropriate behaviors, key messages for specific target groups,
identifying appropriate channels for reaching out to them, developing monitoring indicators and collection
of information/ data.
AEFI - Basic concepts and national surveillance
The session, facilitated by Dr. Jyoti Joshi Jain, Senior Advisor-AEFI, ITSU, gave participants an overview
of the basic concepts of AEFI – the new WHO definition, impact of AEFIs on the immunization
A participant sharing the recap of previousda ’s sessions.
Participant’s working on group activity
Day 2
Participant’s presenting their group work.
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Communication Workshop Report 5
Strengthening Communication Skills and Planning on Routine Immunization
program,lifecycle of vaccine and pre-licensure
assessment of vaccine safety. Participants also got an
understanding of AEFI case selection for investigation and
causality assessment.
Dr. M.K Agarwal, Deputy Commissioner- Immunization,
MOHFW, gave participants a snapshot of ‘National AEFI
surveillance’, outlining the purpose of AEFI surveillance,
major milestones achieved, and formation of the AEFI
secretariat. He also shared state-wise data on serious
AEFI reporting with the participants, current program on
vaccine pharmacovigilance and future plans.
Vaccine risk communication and handling media
during an AEFI
The session aimed at building participants’ understanding of the basic tenets of communicating with the
media during ‘critical risk situations’ such as an AEFI. Participants were sensitized on the need forcommunication around vaccine safety and understanding media perspective. Through case studies and
group exercises, efforts were made to build their skills on how to communicate with the media during crisis
situations through press interviews, press conferences, press statements and press releases. Participants
were briefed on the structure and important points to consider while writing a press release. This was also
reiterated through an interactive exercise.
Mock press conference
A mock press conference was conducted based on a recent case study. Five participants, along with the
SEPIO, volunteered to be panelists/spokespersons to answer media queries. To give participants the feel
of the journalists, tags of various media houses along with some indicative questions were given to the
participants so they could put up to the panelists. The panelists were given a backgrounder to be better
prepared to answer the questions. The mock session gave participants a first-hand experience of how to
handle media queries during a crisis situation such as an AEFI.
Dr. Jyoti Joshi Jain, Senior Advisor-AEFI, ITSU
discussing AEFI concepts with participants.
Press conference – participants engaged in a mock session
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Communication Workshop Report 6
Strengthening Communication Skills and Planning on Routine Immunization
Concluding session
A quick post-test assessment was conducted and
participants were asked to fill-in a questionnaire. A
comparative analysis of filled-in pre- and post-test
forms indicates that the workshop was successful
in addressing gaps in communication knowledge
and skills of participants. Participants also shared
their feedback on the workshop – their major
learning’s, which sessions they found to be useful
and suggestions for improvement in topics/
sessions for future workshops.
Dr. D.K. Dewan, Director, Family Welfare,
Government of NCT, Delhi, thanked the ITSU
team and appreciated its efforts in successfully
organizing and conducting the workshop.
Dr. D.K. Dewan, Director, Family Welfare, Govt. of
NCT, Delhi (centre) during the concluding session.
Feedback from participants
The workshop was well planned and met most of
their expectations, but the sessions were tightlypacked for 2-days. They felt the training should be
structured for 3-days, with more role plays and group
exercises.
The workshop gave them a platform to learn, share
and discuss field activities and incorporate
communication related interventions in their
programming.
The IPC films were appreciated and helped them
learn effective counseling and communication skills.
The session on developing effective communication
action plans would help them translate the acquiredknowledge in developing communication plans for
their districts.
Would adopt this training format to build capacities
of their field staff on BCC, develop key messages
and communication material for specific audiences,
and engage with local influencers and leaders for
mobilizing families/communities.
The workshop helped them understand the
importance of effective communication, giving out
the right messages, handling media during crisis
situations, writing press release and important things
to keep in mind during a press conference.
Acknowledgement from the Director, Family Welfare,
Government of NCT, Delhi.
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Communication Workshop Report 7
Strengthening Communication Skills and Planning on Routine Immunization
(Day 1 – 5th Sept 2013)
Time Session Methodology Moderator / Facilitator Outcome
09:30 – 10:00
Registration ofparticipants
Pre-designedformat
Nidhi Bisht (Research Associate, ITSU)
10:00 – 10:05
Welcome Dr. Dewan, Dir. FW
10:05 – 10:25
Introduction ofparticipants
Interactivegame/exercise
Monica Chaturvedi (Sr. Advisor, StrategicCommunication, ITSU)
The exercise would help participantsthink creative and mutually introducethemselves
10:25 – 10:40
Pre-testassessment
Structuredquestionnaire
Chaitali Mukherjee(Manager, StrategicCommunication, ITSU)
Would help facilitators assess theexisting communication knowledge andskills of participants and accordinglyadapt in the sessions
10:40 – 10:50
Expectationsfrom theworkshop
Group exerciseusing VIPPcards
Monica/Chaitali (ITSU) Would help facilitators understandparticipants’ expectations from theworkshop
10:50 – 11:10
Overview ofImmunizationProgramme
Presentation Dr. Ajay Khera (DC – CH & Imm.)
Participants get a completeunderstanding and overview of the UIP
11:10 – 11:20
Tea – break
11:20 – 12:00
Communicationconcepts
Presentation,group exerciseusing gamesand casestudies
Monica Chaturvedi Participants understand the basicconcepts of communication and therelevance of Behaviour Change instrategic communication, paradigm shiftfrom IEC to BCC, methods for effectivecommunication etc.
12:00 – 12:40
Channels ofcommunication &networkingplatforms forvisibility &branding
Presentation,group exercise
Chaitali Mukherjee Participants understand differentchannels for communication and identifyeffective networks/ platforms forimplementation, advocacy and socialmobilization at different levels andmodes of engaging with them
12:40 –
1:10
Designing
effectivecommunicationmaterial
Presentation,
interactiveexercise
Chaitali Mukherjee Participants understand the important
points to consider while designingcommunication material for effectivecommunication with the target audience
1:10 – 2:00
Lunch
2:00 – 2:10
Energizer Interactiveexercise
Nidhi Bisht Participants feel energized andrejuvenated, with a fresh mind and focuson post-lunch sessions
2:10 – 2:40
Developingeffectivecommunicationaction plans
Presentation Dr. Subhadra Menon(Head – Communications, PHFI)
Participants understand important stepsfor developing effective communicationaction plans, which is evidence-basedand tailored to address local needs andcontext and design an effectivecommunication action plan
2.40-3.00 Monitoring ofcommunicationinterventions
Presentation Amit Sharma (Manager-Data Operations, ITSU) Participants understand the importantindicators to consider for monitoringcommunication interventions.
3:10 – 4:30
Group activity-developingcommunicationaction plans
Group Work Dr. Subhadra Menon/Monica Chaturvedi/AmitSharma
Participants brainstorm and design aneffective communication action plan.
4.30- 5.00 Presentation bygroups oncommunication
Presentation bygroups
Dr. Subhadra Menon/Monica Chaturvedi/AmitSharma
Participants make group presentationson communication action plans and also
Annexure 1- Agenda of the workshop
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Communication Workshop Report 8
Strengthening Communication Skills and Planning on Routine Immunization
action plansfollowed bydiscussion
brainstorm on ideas/feedback to makethem more effective.
DAY 2 (6th Sept, 2013)
Time Session Methodology Moderator / Facilitator Outcome
09:30 –
10:00
Recap of day 1 Jointly by
rapporteur’s
Rapporteur’s/ ITSU Participants have a recap of the previous
day’s sessions10:00 – 11:15
Presentation bygroups oncommunicationaction plansfollowed bydiscussion
Presentation bygroups
Dr. Subhadra Menon/Monica Chaturvedi/AmitSharma
Participants make group presentationson communication action plans and alsobrainstorm on ideas/feedback to makethem more effective.
11:15 – 11:30
Basic conceptsof AEFI
Presentation Dr. Jyoti Joshi Jain (Sr. Advisor – AEFI, ITSU)
Participants get a basic understanding of AEFI
11.30-11.40
Tea Break
11.40 – 12:00
NationalImmunizationprogramme &future plans
Presentation Dr. M.K. Agarwal (DC – Imm.)
Participants have an overview of theNational immunization programme andfuture plans
12:00-12.30
Vaccine Riskcommunication – handling mediaduring an AEFI
Presentation,interactiveexercise
Monica Chaturvedi Participants understand the basic tenetsof communicating with the media during“critical risk situations” such as AEFIs
12:30 – 1:00
Important stepsfor a PressRelease
Presentation,interactiveexercise usingcase studies
Monica Chaturvedi Participants understand the importantpoints to consider and the structure whilewriting a press release
1:00 – 1:45
Lunch
1.45 – 2:00
Energizer Interactiveexercise
Nidhi Bisht Participants feel energized andrejuvenated, with a fresh mind and focuson post-lunch sessions.
2.00-3.00 Press Interview – mock session
Group exerciseusing a casestudy
ITSU/PHFI Participants get a hands-on experienceof handling a press interview
3.00-3.30 Consolidatingobservesfeedback
Open session ITSU/PHFI Participants understand the importantpoints to remember handling the mediaduring an interview.
3:30 – 3:45
Tea-Break
3.45-4.45 PressConference – mock session
Group exerciseusing casestudies
ITSU/PHFI Participants understand the importantsteps/points to remember whileconducting a press conference,especially around an AEFI
4:45-5.00 Post-testassessment
Structuredquestionnaire
Chaitali/Nidhi Would help facilitators assess the pre-and post-workshop status of participants
– whether the workshop has made some
impact on the communicationknowledge, understanding and skills ofparticipants
5:00-5.15 Distribution ofcertificates
MD NRHM,Govt.ofNCT,Delhi/Dr.Dewan
5.15 – 5:30
Vote of thanks Dr.R.K Batra, State EPIofficer, Govt. of NCT,Delhi
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Communication Workshop Report 9
Strengthening Communication Skills and Planning on Routine Immunization
Objective of the communication action plan
1. Behavioural Analysis Primary TargetGroup
(Individual orHousehold Level)
SecondaryTarget Group(Community
Level)
Tertiary TargetGroup
(Policy/DecisionLevel)
Who is the target group?
What is the current behaviour?
What is the recommended key behaviour?
What are the key barriers to the recommendedbehaviour?
What current or traditional practice/s could enhancepromotion of the recommended behaviour?
2. Communication Strategy Primary TargetGroup
(Behaviour ChangeCom.)
SecondaryTarget
Group(SocialMobilization)
Tertiary TargetGroup
(AdvocacyCommunication)
Which barriers can be addressed throughcommunication?
What is the key message for each target group?
What are the supportive messages?
What are the available channels of communication?
Interpersonal communication Mid media / reminder media Traditional media Mass media Others
What are the suggested communication activities?
What communication materials can be used to supportthe communication activities?
3. Monitoring Primary TargetGroup
(Behaviour ChangeCom.)
SecondaryTarget
Group(SocialMobilization)
Tertiary TargetGroup
(AdvocacyCommunication)
What are the SMART behavioural objectives?
What are the behavioural monitoring indicators?
How will you measure these?
Who will collect information/data?
4. Suggested Communication Activities Budget TimeframeQ1 Q2 Q3 Q4 Q5 Q6
Interpersonal communication
Mid media / reminder media
Traditional media
Mass media
Annexure 2: Communication Plan Draft Template
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Communication Workshop Report 10
Strengthening Communication Skills and Planning on Routine Immunization
State Level Workshop on Strengthening Communication Skills and Planning on Routine Immunization( 5-6 Sept 2013)
S.no Name of the
participant
Designation District Phone
numbers
E-mail id
1 Dr. Indu Mehra CMO,MCD North-west 9868813421 [email protected]
2 Anil Kumar D.T.C North 8800948694 [email protected]
3 Dr. Punit Jaitely Programofficer,NRHM
Central 9911112567 [email protected]
4 Harsh Bala DTC Central 9540702111 [email protected]
5 Virender Singh BCC Central 9953636380 [email protected]
6 Dr. Parul Gupta MOIC NDMC 9899010840 NA
7 Dr. Vishesh Kumar SRTL-WHO,NPSP,Delhi
Delhi 9871126034 [email protected]
8 Ms. Chanchal Senger PHN DPMU,NRHM
North 9958336314 [email protected]
9 Dr. Namrita Nayyar Dist. RCHNodal officer
North 9810536176 [email protected]
10 Dr. Vinita Arora CMO-NFSG,MCD
North 9810536176 [email protected]
11 Dr. Monika Paweria MOIC East Delhi 9911078406 [email protected],[email protected]
12 Dr. Neeta Lal CMO (SAG) South Delhi 9818730327 [email protected]
13 Ms. Priyanka Gusain BCC officer,DPMU
South Delhi 8860072004 [email protected]
14 Dr. Shilpi Kakar EDMCGDMO-II
North-East 9810431634 [email protected]
15 Mrs. Priti Rawat PHNinstructor HFWTC 99110855029 [email protected]
16 Dr. Sonal Kumar State trainer HFWTC 9999461171 [email protected]
17 Mr. Krishan Kant Saini PHN,DHS North-East 9718055029 [email protected]
18 Dr. Shireen Lamba MOIC DFF 9868404361 [email protected]
19 Dr. Amrita CMO DFW 9891872236 [email protected]
20 Dr. Krishan DIO North-East 9868244710 [email protected]
21 Dr. Zarina Pereira DIO Central 9811265929 [email protected]
22 Dr. Madhu Bala CMO-BDMC East 9868316164 NA
23 Dr. Lalit Kumar
Chauhan
DIO South-East 9999021201 [email protected]
24 Dr. Kavita Choudhary M.O East 9873270545 NA
25 Dr. Harleen DHS East 9810894541 NA
26 Dr. Shashi Verma MO DFW 9212721086 [email protected]
27 Ms. Mansi Graphicdesigner
DSHM 9911625310 [email protected]
28 Dr. NiveditaChakarvarti
DIO Shahdra 9958964570 [email protected]
Annexure 3: Participants List
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Communication Workshop Report 11
Strengthening Communication Skills and Planning on Routine Immunization
29 Mrs. Renu Kalia DHN North-East 8800759677 [email protected]
30 Dr. Manoj Gupta CDMO,NRHM
West 9990696807 [email protected]
31 Dr. Manju Singh CMO, MCD Central west 9871542229 [email protected]
32 Dr. A.C Batra DIO,DHS West 991130354 [email protected]
33 Dharmendra Sahu BCC officer West 8800834079 [email protected]
34 Dr. Anuradha MOIC Central 9899646904 [email protected]
35 Dr. Mriganka Bora MO, NDMC West 8860333122 [email protected]
36 Ms. Sonia Wadhwa Dist.Trainingcoordinator
West 9899539535 [email protected]
37 Dr. Navneet Kaur Medicalofficer
North 9873023878 [email protected]
38 Dr. Pushpender RCH nodalofficer
South- West 9891969923 [email protected]
39 Dr. Rajni Bela Programofficer,NRHM
South 9810400286 [email protected]
40 Dr. O.P Aggarwal PublicHealthspecialist
DFW 9313381888 -
41 Dr. R.K Batra SEPIO DFW 9868393281 [email protected]
42 Dr. Satya Jain Professor-Dr. B.KHomeopathic medicalcollege
South-West 9868393281 [email protected]
43 Dr. Poonam Panwar Programofficer
South-West 9958039393 [email protected]
44 Dr. Ruma Sarkar NA Shadhara 9868989269 [email protected]
45 Dr. Karuna Singh CDMO East 9899745900 dgdkalyanpuri.com
46 Dr. Abha CDMO East 9868109035 [email protected]
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Communication Workshop Report 12
Strengthening Communication Skills and Planning on Routine Immunization
Prepared by:
Strategic Communication Unit,ITSU-MOHFW
Address: 14, Community Center,Pancsheel Park, New Delhi
Telephone: 011-41213100