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Dial: 888.455.4948 Passcode: 6284294 Strategies for Sustaining Your Project The webinar will begin soon. While you wait, please share in the chat box: “What does sustainability mean to you?” Dial: 888.455.4948 Passcode: 6284294

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Page 1: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Strategies for Sustaining Your Project

The webinar will begin soon. While you wait, please share in the chat box: “What does sustainability mean to you?”

Dial: 888.455.4948Passcode: 6284294

Page 2: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Connecting to Audio

• Audio broadcast • Call in via phone (number and

passcode listed on each slide)• View Closed Captions in the Media

Viewer panel

Page 3: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Tips for Participating

Click this button if you don’t see the chat panel. COMPUTER MOBILE

• Share comments and ideas in the Chat panel (send to “All Participants”)

• Ask questions in the Q&A panel (send to “All Panelists”)

• Some WebEx features are not available on mobile devices

• Links and recording will be available after the session

Page 4: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Strategies for Sustaining Your Project

Dial: 888.455.4948Passcode: 6284294

Page 5: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Today’s Agenda

• Reflect on your achievements

• Identify realistic sustainability activities

• Prepare to transfer knowledge

Page 6: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Today’s Speakers

Ericc PowellVISTA Training Coordinator

Sam HartzellVISTA LeaderMinnesota Youth Alliance

Mao ThaoVISTAAnoka County Minnesota

Page 7: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

Defining Sustainability

Page 8: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Page 9: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Developing or improving programs

Page 10: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Developing or improving programs

Marketing and outreach

Page 11: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Developing or improving programs

Marketing and outreach

Training or recruiting staff or volunteers

Page 12: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Developing or improving programs

Marketing and outreach

Resource development

Training or recruiting staff or volunteers

Page 13: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Program Sustainability

Developing or improving programs

Marketing and outreach

Resource development

Training or recruiting staff or volunteers

Poll: Which leg(s) are you building up?

Page 14: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294VISTA Project Sustainability

84% of VISTA projects operating 3 years later

More than 90% of those achieved their goals

More than 90% reported VISTA members were critical or very helpful in achieving goals

Page 15: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Chat Question

• What variables make a difference in VISTA project sustainability?

COMPUTER MOBILEClick this button if you don’t see the chat panel.

Page 16: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

Sustainable VISTA Project Variables

• Trained and dedicated VISTAs

• Support from the community

• Alignment of project goals with the mission

Page 17: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Sustainability Roles

Supervisor/Organization & Community• Envision future of project• Create & engage community

advisory board• Create & implement

sustainability plan• Orient sub-sites & members to

plan

VISTA Members• Build capacity of organization &

community• Support sustainability through

VAD activities• Engage staff and community in

VAD activities• Transfer knowledge, products,

& relationships

Page 18: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

During Service: Identify What You Can Do Now

Page 19: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294The Sustainability Lens

• Will I have to do this again?

Page 20: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294The Sustainability Lens

• Will I have to do this again?

• What circumstances could change?

Page 21: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294The Sustainability Lens

• Will I have to do this again?

• What circumstances could change?

• Could others get involved?

Page 22: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294The Sustainability Lens

• Will I have to do this again?

• What circumstances could change?

• Could others get involved?

• What happens when I’m not here anymore?

Page 23: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294VAD Activity Assessment

VAD Activity

Will I have to do this again?

What circumstances could change?

Could others get involved?

What happens when I’m not here anymore?

Gather in-kind donations from local businesses for silent auction.

Yes- winter fundraising event

Action: Invite businesses to consider donating to one or the other

Availability of long-time in-kind donors

Action: Don’t rely on just existing relationships- reach out to new businesses

Yes- marketing and outreach team, Board of Directors.

Action: Set up weekly meetings with marketing staff

Other staff/VISTA will have to carry on relationships.

Action: Set up electronic documentation from the beginning.

Page 24: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Chat Question

• What sustainability activities have you started at your site?

COMPUTER MOBILEClick this button if you don’t see the chat panel.

Page 25: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

Project Wrap Up: Transferring What You’ve Built

Knowledge

Products

Relationships

Page 26: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294VISTA Experience

Sam Hartzell VISTA LeaderMinnesota Youth Alliance, Minnesota

Mao ThaoVISTAAnoka County Library, Minnesota

• Served two years as a VISTA• One year as a Promise Fellow• Currently a VISTA Leader

• Second year VISTA• Working to expand library

services to underserved communities

Page 27: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Transferring Knowledge

• Document the knowledge you’ve gained about the community

• Make it accessible • Create asset maps• Conduct a stakeholder analysis• Make presentations to organizational

leaders and staff

Page 28: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

Transferring Knowledge-Examples

• Community needs assessment report

• Logic models• Grant schedules• Lessons learned 2-pager

Page 29: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Transferring Products

• Design with the end in mind

• Train and coach users

• Make user guides

• Electronic ‘binders’ on shared drive, Google drive, Dropbox

Page 30: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Transferring Products- Examples

• Database how-to manual

• Email communication templates

• Project plans

• Transitional VISTA Project staff training

Page 31: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Transferring Relationships

• Contact database

• Use “we” vs “I”

• Connecting community partners and leaders to staff

• Community advisory boards

• Partnership agreements, memoranda

Page 32: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294

Transferring Relationship-Examples

• Staff involvement during meetings

• Clear point of contact for future

• Contacts directory annotated with tips

Page 33: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Sustainability Resources

VISTA Campus• Project Sustainability

Assessment Checklist To Promote Sustainable VISTA Projects

• Building Sustainability Into A Volunteer Program

• Creating A Binder for the Next VISTA

• Template: VAD Assessment Activity

External Resources

• Center for Public Health Systems Science• Program Sustainability

Assessment Tool

• Community Foundation of Jackson Hole• Building Sustainability for

Nonprofit Organizations

https://sustaintool.org/
http://www.cfjacksonhole.org/wp-content/uploads/2011/07/NewLevelSustainabilityParticipantGuideforCFJH.pdf
Page 34: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Evaluation

• Please take a few moments to share your feedback through the quick poll on the right side of the screen.

• How can we improve these sessions? What topics should we include in future webinars?

• Thank you very much for your time and participation!

Page 35: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Questions?

• To ask a question verbally, call in using the number on this slide and press *1

• To ask a question electronically, use the Q&A feature located in the bottom right corner of the screen. Please ask “All Panelists”

Page 36: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Dial: 888.455.4948Passcode: 6284294Thank You for Your Participation!

Further questions? Contact us: [email protected]

Our next webinar:Managing Up: Navigating the VISTA-

Supervisor Relationship

August 2nd, 20182:00pm Eastern

Page 37: Strategies for Sustaining Your Project · Yes- marketing and outreach team, Board of Directors. Action: Set up weekly meetings with marketing staff. Other staff/VISTA will have to

Dial: 888.455.4948Passcode: 6284294

Thank you!


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