strategies for data dissemination
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Strategies for Data Dissemination. Bangkok 2010 . Overview. Developing a strategy....some theory Identification of users....and their needs Consultation with users Helping others disseminate the data Matrix of tools by type of data use Challenges in data dissemination Discussion. - PowerPoint PPT PresentationTRANSCRIPT
Strategies for Data Dissemination
Bangkok 2010
Overview■ Developing a strategy....some theory
■ Identification of users....and their needs
■ Consultation with users
■ Helping others disseminate the data
■ Matrix of tools by type of data use
■ Challenges in data dissemination
■ Discussion
So, the next Census is approaching...consider:
■ Program and organisation (and government?) strategic directions
■ Changing technology and emerging trends:
■ internet as the main dissemination platform
■ dataset linking or data-mashing■ data visualisation
■ Cost-effective, value for money
■ What do our users want!
Some basic marketing theory....■ Who are our users - defining markets
■ who are we producing statistics for?■ outward focused
■ Determining the statistical requirements of different client groups within these markets
■ Working out how to best meet those needs
■ Delivering the relevant statistics to those clients
What makes a good Census dissemination strategy
■ Transparent
■ Innovate to remain relevant
■ Responsive to emerging needs
■ Recognises that different users have different needs and cater for these
■ Timely release of products
■ Accessible
■ Achievable
Aim of Census data dissemination strategies
■ Determine and meet user requirements
■ Explain strategic directions
■ Promote the benefits and applications of Census data
■ Maximise use of Census products and services
■ Buy-in (internal and external)
■ Feedback
Align with corporate objectives■ ABS Example:
"ABS services are timely, relevant, responsive and respected for their integrity and quality"
"informed and increased use of statistics"
■ Continuous improvement
Identification of users■ Three models:
■ Market Segmentation
■ Website Behaviour
■ Personas
Market Segmentation Model
■ Introduced to ABS in 2008
■ Covers the whole spectrum of organisations and individuals who interact with the ABS
■ Even considers those who do not currently access ABS statistics
■ Sets consistent and clear guidelines for determining the value of client relationships and target markets
ABS Market Segmentation Model
Different users – different layers of engagement
ABS Market Segmentation Model – Relationship view
ABS Market Segmentation Model – Service view
Website Behaviour Model ■ Tourists (35%) ad-hoc visitors looking for basic statistics (in response to a topical issue in the news)
■ Harvesters
(20%) visitors who return to the website regularly for updates of the same information
■ Miners (45%) heavy users of ABS data - downloading spreadsheets & data cubes for analysis
Personas Model■ Extension of market segmentation model
■ Deal with users of the ABS' key dissemination tool, the ABS website
■ Designed to represent a group of real users with similar needs and thus behaviours■ can develop many personas
■ Concept has been adopted by a number of public and private organisations■ cost effective
How do we know the needs of our users?
■ Market intelligence and research:
■ Direct Feedback ■ Requested■ Unsolicited
■ Indirect Intelligence
■ Contextual Intelligence
We have identified our, strategic directions, users and their needs.....what tools?
■ Different tools required to meet different needs:■ Easy ■ Intermediate■ Advanced
■ One user can have different data needs■ At different times
■ Solved through different tools
Case Study: 2006 Census, Australia
■ Strategic directions:
■ Rationalise products to better match users to the functionality required
■ Closer alignment with ABS directions in data dissemination
■ Expanded range of data.....tailored to the level of sophistication of the user
■ Growth in electronic dissemination, progressively reduce use of other media
Strategic directions ctd■ Improved useability of the census data:
■ don't need to know how the Census data are organised - the system will take you where you need to go
■ there will be information at the click of a mouse about the data, such as classificatory details and data quality:
■ More self-help available.....electronically
■Change in method of dissemination, 'Place of Usual Residence'
Let's look at the products from 2006....
Available for EVERYONE to use (mostly for free!)
www.abs.gov.au/census
Find Census data by location or topic.....
..... or by product
QuickStats(Tourists)
A summary of key Census data covering Persons, Families and Dwellings
A small textual description of the statistics
All geographies covered
Areas are benchmarked against Australia
MapStats(Tourists)
Quick and easy access to thematically mapped Census statistics
Maps contain some features (main roads, airports) to assist area identification
Maps can be downloaded for printing
Census Tables(Harvesters)
Individual (Excel) tables of Census data
Available by Topic or Geography
Community Profiles(Harvesters)
6 individual Community ProfilesBasic Community (45 tables - usual residence)
Indigenous (34 tables - usual residence)
Place of Enumeration (42 tables - place of enumeration)
Expanded Community (42 tables - usual residence)
Time Series (25 tables - place of enumeration) Working Population(22 tables - place of work)
Covers most topics on the Census form (Persons, Families and Dwellings)
One size fits all - choose area and profile
Data Packs(Harvesters/Miners)
CDRom based product
Data and geographic boundaries
Contains all the community profiles for all geographic areas
Main uses:
- users wanting Census data 'in bulk' - load into mapping software
Charged product
Technical expertise required
CDATA Online(Harvesters/Miners)
Access pre-defined data cubes
Compare areas of interest
Allows users to customise/save tables
Create thematic maps and graphs of data
Create and Customise your own Census Tables
Construct tables using 2006 Census Data
Compare geographic areas
Create custom geographic areas & data groups
Add totals and view data as percentages
Save your table to re-use later
Export your table in Excel or CSV format
Confidentialises data 'on the fly'
View your data as a Thematic Map
View your data in a variety of Graphs
Select the data to be mapped Zoom in and out on the map Customise your map colours and landmarks Download your map as a PDF or a PNG file
Choose from 7 different graph styles Select which data is included in your graph Download your graph as a PDF or a PNG file
TableBuilder(Miners)
High end application for experienced users
Same functionality as CDATA Online and more
Create custom tables using person, family and dwelling dataConfidentiality built into the application
Range of formats
Create tables, maps and charts
$1,655 per licence
One user per licence
2006 data only
Application form on website
'Gold level' support
Other products■ Hard copy:
■ Statistician's Report■ Social Atlas
■ Electronic■ SEIFA
■ Other■ Census Sample Files (CD Rom and RADL)■ Australian Census Analytical Program (hard
copy and electronic)■ Customised data service (spreadsheets,
data cubes)
Demonstration
Lessons learned from 2006
■ Product confusion - too many products trying to meet too many needs
■ Using the market segmentation model: over-servicing and under-servicing of users
■ Mismatches between user need and product
■ Difficult for users to navigate to the right product
Lessons learned from 2006 ctd■ Little management information/market intelligence to make informed decisions about tools used and how
■ Hard copy publications: very costly to produce for little return
■ Difficult to maintain support for technical products (eg DataPacks) – focus should be on the data and not the product
Lessons learned from 2006 ctd■ ABS core business is statistics - encourage others to promote use of Census data
■ Stability and performance
■ Don't promise what we cannot deliver
■ Make it easier for other to help us
■ We forgot about some of our user's data needs – Data Packs
2006 ProductsTourist Harvester Miner
Novice Quick Stats
MapStats
Social Atlas
Community Profiles
Census Tables
Statistician's Report
n/a
Intermediate n/a CDATA Online
Data Packs
ACAP
CDATA Online
Advanced n/a TableBuilder
Census Sample File
SEIFA
Developing a Matrix..■ Start with the end goal in mind - helps give focus to our planning
■ Identify priorities
■ Identify gaps and over-servicing
■ Create the right product for the right user
■ More efficient use of resources
A couple of options...
■ Product x complexity
■ Market segmentation model
■ Personas
Issues to keep in mind■ Confidentiality
■ Data Quality
■ Metadata... just as important as the data
■ Turning the strategy into a business plan
■ Licensing of products/data
■ Change is scary.....how do we communicate new product directions to clients?
■ How do we engage with non-users?
■ How do we engage with our users when they self serve?
■
Discussion■ What is your data dissemination strategy?
■ How well does it align to your corporate and program objectives?
■ Who are your users?
■ What are their needs?
■ What advice can you provide?
■ What can we learn from your organisation's experiences?