Story about EMISStory about EMIS

Prepared by Nyi Nyi THAUNG, UIS (Bangkok)

Capacity Building Workshop on Monitoring and Evaluating Progress in Education in the Pacific

27 – 31 October 2008Nadi, FIJI

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Government senior officials say We have everything We don’t have sufficient resources

EMIS staff say Nobody care about our work I am too busy I don’t know what to do

Local education staff say Reporting after reporting Everybody is asking same thing

What people say about Education Data

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Donors and developmental partners say We are confused. Too many sources How do they get this number, it is ridiculous Where does our support to EMIS go Data, Data, Data and no information

Other say What is EMIS?

What people say about Education Data

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Root causes of all these sayings

Cause Effect

Decision making and planning at central level

Data are collected and compiled for central level

Cause Effect

Data are collected and compiled for central level

There is little ownership and usage for local level

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Root causes of all these sayings

Cause Effect

There is little ownership and usage for local level

They feel that this is additional burden for them They are doing this to fulfill the minimum duty

Cause Effect

They feel that this is additional burden for them

Low quality of data and incomplete coverage and delay in reporting

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Root causes of all these sayings

Cause Effect

Low quality of data and incomplete coverage and delay in reporting

Data can not be used

Cause Effectsssssss

Data can not be used

- Little or inadequate resource and capacity building for the EMIS- Parallel data collection- Planning without information

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Vicious cycle of having no data or many data or useless data !!!

Partial, unreliable, inconsistent, untimely data

Little use of data for planning and no incentive for

monitoring

Less intention/desire or feel less importance for policy makers to allocate adequate resources for

monitoring

Inadequate resources available for monitoring

Unable to undertake proper, systematic,

effective monitoring

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Stopping the vicious cycle

Changing paradigm Evidence-based policy formulation Result-oriented programme

implementation Pressure from everywhere –

Accountability Availability and affordability of IT

solutions To have good data

You need a good system; and skillful, competent and committed people

To have good data You need a good system; and skillful,

competent and committed people

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What is EMIS

Educational Management Information System A system (not computer system) to provide

information and documentation services that collects, stores, processes, analyzes and disseminates information for educational planning and management.

To co-ordinate and further improve dispersed efforts in the acquisition, processing, storage, transmission, analysis, repackaging, dissemination and use of educational management information

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What does EMIS do……

To improve efficiency in collection, processing, storage, disseminatoin, analysis and supply of educational management information

To streamline the collection and processing of education data

To enhance the process of transforming data into information

To smooth the flow and speed of relevant information to users

To facilitate and promote the use of relevant information by various institutions and individuals at all levels for more effective educational planning, implementation and management.

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• Integrate, link and streamline relevant information resources

• Effective and maximum use of IT technology to facilitate and enhance (not overburden) in processing, storage, analysis, and information dissemination

• Setup information standards and data quality assurance

• Minimum amount of data collection• Maximum amount of information sharing and

dissemination

How EMIS do…….

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EMIS: Features

• A network of one or more EMIS centers located in relevant agencies and at the central, regional and local levels

• Each EMIS center should be equipped to perform the management information tasks especially processing and storage of data

• All functions of an EMIS center do not necessarily have to be completely computerized

• All information doesn’t necessarily have to be under one authority or one place but exist in coherent manner and able to provide integrated information as user needs

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Approaches of feeding data

Schools

Central level School census DB

Sub-national level Sub-national level

EMIS DB

Schools Schools Schools Schools Schools

EMIS DB EMIS DB

Other MIS and databases

Central level School census DB

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Schools

EMIS DB

Sub-national level Edu

authorities

When technology permits

Other MIS and databases

Central level Edu

authorities

Web interface

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EMIS: Data scope

POPULATION, HOUSEHOLDS, EMPLOYMENTS

NON-FORMAL EDUCATION

FORMAL EDUCATION

PUPILS

FINANCE

FACILITIESTEACHERS

CURRICULUM SERVICES

Education forOut of school

YouthLiteracy Programme

Adult Education

HigherSecondary

Primary

TechnicalVocational

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EMIS: Operational Structure

UNESCO INSTITUTE for STATISTICS

Data

Link with other DBMSPersonnel

Management

Resource Management

Specific information

Reports, Tables, Charts

Studies,

Papers

Policy

Planning

Management

Decision Making

Evaluation

-Analytical reports-Diagnostic studies-Casual-effect Analysis-Internal efficiency-Simulations-Projections-Manpower Planning-External efficiency

-Annual report-Statistical Digest-Information Sheet-Poster-Brochures, Pamphlets-Salary-Promotion-Recruitment

-Finance-Facilities

Printed Format

Electronic Format

WEB

Online Access

EMIS database

Outputs Dissemination

UseProcessing/Storage

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Evolution of EMIS

Manual Summary

Summary

Electronic forms

SIS “Statistical Information

System”

MIS “Management Information

System”

DSS “Decision Support System”

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Summary Reporting General summay information for reporting

Statistical Information System (SIS) More detailed summary data Disseminate in the form of annual yearbook Use mainly for reference, national level policy

planning and resource allocation Management Information System (MIS)

More management oriented information Linkage and integrate other relevant information

sources Information are available in various formats and

forms Use for planning and monitoring of policy and

programme at most levels

Evolution of EMIS

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Decision Support System (DSS) Direct support of key or future decisions Online up-to-data data Able to customize data retrieval and analysis Fully integrated with other management

systems

Evolution of EMIS

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Mostly are Statistical Information System (SIS) They are varied in

Where the data processing take place Database and software platform What data are collected in which frequency Up to which administrative level are the individual

school data available Determining whether the system is good or

bad Availability of data and information Timeliness Reliability and accuracy Dissemination

So called EMIS………..

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Having Real EMIS

UNESCO INSTITUTE for STATISTICS

• Consistent political commitment and support• Adapt and build on existing data systems• Establish a SYSTEM rather than being overly

concerned with IT • Start with simple and affordable utilizing

existing resources, skill and know-how; and gradually upgrade, expand and extend to a full-scale system

• Avoid complicated initial design and structure• Do not neglect client demand/expectations

22UNESCO INSTITUTE for STATISTICS

• Think of long-term sustainability in building institutional mechanisms rather than piece-meal project approach

• Repeated training and continuous upgrading of people involved

• Proper staff incentives and reward• Full utilization of collected data and derived

information by every level of users including the general public and

• Be transparent, be available to all users

Having Real EMIS

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Final words

• EMIS is not a toy, it’s a system• Start with simple and gradually expand • Rome was built not within a day• Mangoes come from trees not from sky• Practice makes perfect• Garbage in, Garbage out