STONEY POINT HOA

Annual MeetingMarch 12, 2011

AGENDAWelcome President Erin Steenwyk Establish Quorum Vice President Greg OBrien Approve 2010 Annual Secretary Sarah Pratt  Meeting Minutes

Officer and Committee reports:President Erin SteenwykTreasurer Ed CooperArchitectural Review Committee Kim MillerFacilities/Landscape Committee David KeeverLandscape Committee Sharon Keever

Election of Board MembersRefreshments BreakIntroduce 2011 Board MembersOpen dialogue -- questions and answersItems for Board consideration in 2011Adjourn

Establish Quorum

Greg OBrien

Approve 2010 Annual Meeting Minutes

Sarah Pratt

President’s ReportErin Steenwyk

2010 highlights

Allocated funds for facilities and landscaping projects

Upgraded the Facilities committee by organizing sub-committees and addressing numerous projects

  Eliminated trees posing imminent danger to the community, most

notably, the removal of the threatening large oak tree and addressed dead trees that pose a danger to  common areas and easements 

Continue to set-aside funds for future repaving when a majority of the lots are developed and will patch/repair sections of the road as necessary

Treasurer’s ReportEd Cooper

Net Worth - As of 12/31/2010

Account 12/31/2010 Balance

ASSETSCash and Bank Accounts

Checking-61 24,845.82MM Boat Storage Area 10,000.79Money M Road R-74 120,588.80TOTAL Cash and Bank Accounts 155,435.41

Other AssetsLot#63 - Boat Storage Area 3.27 Acres 52,500.00

TOTAL ASSETS 207,935.41

LIABILITIESBuilding Bond Refund 4,000.00TOTAL LIABILITIES 4,000.00

OVERALL TOTAL 203,935.41

Category Budget 2011 Actual 2010 Budget 2010 Actual vs. Budget 

INCOME  Building Bond Inc 4,000 0 4,000 -4,000Dues Inc 53,900 53,290 53,900 -610Interest Inc 750 1,699 750 949Other Inc 0 60 0 60Plan Review Fee Inc 1,000 0 1,000 -1,000TOTAL INCOME 59,650 55,049 59,650 -4,601

 EXPENSES  

Bank Charge 25 46 25 21WEB Page 0 572 0 572Other Computer 0 0 0 0TOTAL Computer 25 618 25 593

 Insurance 1,000 1,100 1,000 100

 Landscaping  Mowing 11,340 10,025 9,500 525Other Landscaping 5,925 0 1,500 -1,500TOTAL Landscaping 17,265 10,025 11,000 -975

 Legal-Prof Fees 1,000 563 1,000 -438Licenses and Permits 600 600 600 0

 Maintenance  Boat Storage Area 0 6,500 8,000 -1,500Gate 2,185 2,868 250 2,618Road 10,000 0 7,500 -7,500Snow removal 500 500 -500Other Maint 500 50 500 -450TOTAL Maintenance 13,185 9,418 16,750 -7,332

Office Supplies 150 0 150 -150Postage and Delivery 300 88 300 -212Printing and Reproduction 100 0 100 -100Rent 100 100 100 0Post Office Box 50 40 50 -10

TaxFed Tax 500 0 300 -300Tax Preparation 150 150 150 0Other Tax 0 0 0 0TOTAL Tax 450 150 450 -300

UtilitiesGate 450 475 450 25Lights 10,350 10,623 10,350 273Phone Service 600 600 600 0TOTAL Utilities 11,400 11,698 11,400 298

TOTAL EXPENSES 45,925 34,401 43,025 -8,624

SURPLUS (DEFICIT) 13,725 20,648 16,625 4,023

Architectural Review CommitteeKim Miller

Kim Miller–Chairperson Gerry Patrick– Committee member Ellen Pochowicz –Committee member

2010 highlights Construction Projects Home improvements Tree removal Irrigation projects

Facilities ReportDavid Keever

2010 highlights Boat Storage gravel project Facility Committee volunteer team Adopt A Highway project Working w/ Landscape Committee on future

project(s) Gate upgrades Various small projects Christmas decorations

Boat Storage

Gravel removed / Landscape timbers removed

Weeds sprayed New gravel Timbers reinstalled Thanks to Tony Waterhouse

Facility / Landscape committee volunteer team

Thanks to following John Patrick & Wayne Creekmore (Entrance

Gate) Charles Whitesides (Lighting) Joe Pochowicz & Bobby Miller (Boat Storage)

Sharon Keever – Landscape Committee Chairperson Christine O’Brien – Landscape Committee

member Becky Creekmore – Landscape Committee

member Ellen Pochowicz – Landscape Committee

member Susan Whiteside - Landscape Committee

member

Adopt A Highway Program designed for:

Quarterly pickup of litter along Stoney Point Drive

Keeping state owned drive (Stoney Point Drive) in a safe, clean & natural setting

Recognizing Stoney Point Harbor and its Homeowner’s Association.

Facilities Committee at Work

Do we need a larger bag, Charles?

What could they be looking for?...Deer or trash? Moe, Larry, & Curly

posing…….

Strategizing & getting “fueled up” before going to work…

Working w/ Landscape Committee

Sarah enjoying her “work”...

Ed..You’d better do what we say….…

Ms. Ellen…go easy on me….

“We love these biscuits…Any more?”

What’s with the snips, Susan?

Fearless leader Sharon & crew hard at work…….

More evidence that SPH people do work (and have fun) to keep SPH neat………….

Ed just loves the pine needles…

Kim, would they not let you have any coffee?.!!!!!! Green thumb

Gerry!

Whether it’s submarines, or pine needles , George has fun!

Where can I hide my stash…. I mean trash?

Vest, gloves, & hat..Now where’s the golf ball…….

One more…………………….

Pretty boy Roy posing for the camera.

Christine & Kim beautifying SPH….w/ smiles & effort.

A manual for cleaning up? You’ve got to be kidding…….

Great time to catch up on all of SPH’s gossip…under disguise of working…

Be a part of the fun in cleaning up YOUR neighborhood…..

Dates to remember for Neighborhood Clean up

March 12 (This morning)Pruning of crepe myrtles

April 9th

Neighborhood Clean Up (Saturday) Adopt A Highway Litter Pick up

April 16th

Rain Date

Entrance Gate Began working with a new vendor

Rebuilt entrance gate installing new hinges, and various repairs to assemblies.

Exploring maintenance agreement for 2011 year.

Remotes available for anyone wanting to purchase.

For input of contact information to entrance panel, contact Wayne Creekmore, John Patrick, or myself.

Small projects in 2010

Stoney Point Drive sign was relocated at Highway 8 entrance for better visibility.Pole light numberingSign(s) painting

Tree removal from two lots that fell.

Installed new 120 volt outlet behind wall at entrance gate.

Met w/ Energy United rep to discuss pole lights

Secured mowing agreement proposal(s).

Christmas at Stoney Point Had Christmas decorations put up in Stoney Point Hope to have community “hanging of the green” in 2011.

Hope to have community “hanging of the green” in 2011.

2011 and beyond…….. 2011 projects / concerns!

Working with landscape committee toward possible landscaping “front entrance hills” at intersection of Harbor Drive E/W & Stoney Point Drive.

Working on fire ant control testing along roadway Will be implementing boat storage weed control maintenance

into agreement. Pole light cleaning on per call basis. Accept maintenance agreement on entrance gate. Continue “Adopt A Highway” program. Road repairs???????????????????????????

What would you like to see done within SPH in the near future to enhance its appearance and safety for all?

Future projects with SPH approval

Deer Crossing at Stoney Point Drive &

Harbor Drive

Deer Crossing at Emerald Isle Ct. and Harbor Drive West

Adopt A Deer Program- through the NC Wildlife Adoption Agency

Traffic light installed at intersection of Stoney Point

Drive and Harbor Drive

Election of 2011 Board Members

Erin Steenwyk

Brief introduction of candidates

Refreshments Break

Introduce 2011 Board Members

Open Dialogue

Questions and Answers

Items for Board Consideration

2011

Adjourn