stephen randall aiim presentation
TRANSCRIPT
Paperless SolutionSearch Criteria
Enterprise or City WideOne VendorUser FriendlyROI/ Minimum ManagementApplication Integration Capable
Paperless SolutionSpool Files/Reports
Paperless SolutionSpool Files/Reports
Paperless SolutionSpool Files/Reports
Paperless SolutionSpool Files/Reports
General Ledger 30 reports 100 pages per
Payroll 25 reports 80 pages per
Finance 50 reports 75 pages per
Utility Billing 25 reports 200 pages per
Budget 25 reports 25 pages per
Permits 25 reports 25 pages perMonthly Averages 4.2 Boxes
Paperless SolutionSpool Files/Reports
3 Printers
Paper $300Operating Cost $540Maintenance $600
Annually Cost $17,280
Compelling Business Needs for a Solution
Printing & distributing reports from spool files is time-consuming & expensive
Paper, toner & mailing costs are expensive
Spool files must be printed immediately
Parsing large spool files can take hours
Paperless SolutionPaper – Paper - Paper
Paperless SolutionSomething to consider – what’s
better?Agenda packet
• 506 pages • heavy – 5 lbs• “bulky” – 3” stack• paper costs only• Must have it to read it• A manual process to produce
Agenda CD
Paper – Paper - Paper
This document contains confidential & proprietary
information of API
Paperless Solution
This document contains confidential & proprietary
information of API
Paperless Solution
This document contains confidential & proprietary
information of API
The Current Workflow - TRENDS95% of information is on paper. Source: IDC
Workers spend 50% of their time searching for information. Source: Price Waterhouse Coopers
25% of paper documents are misplaced or lost. Source: DataPro/Gartner Group
The rate of growth of unstructured information in companies is 200% per year. Source: Yankee Group
This document contains confidential and proprietary information of API
Finding specific information in a report is difficult and time consuming
Storing hard copies (on & off site) is costly Adding retention dates to reports for compliance
mandates is time consuming Decrease processing time gaps between
document receipt & payment Lower manpower costs to
manage documents
Compelling Business Needs for Solutions
This document contains confidential & proprietary
information of API
Medical Software
iSeries Applications
Excel Spreadsheet
Outlook ContactsMicrosoft CRM
API Integration
ESRI, GIS Applications
Business Software New World Systems SunGard Munis
Microsoft Dynamics GP
Windows, GUI,Legacy Systems
API Integration
Questions?
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